Title: Executive Assistant to the CEO
Company: Cyber Hornet ETFs
Reports To: CEO
Location: Suite 800, 200 Central Ave, Saint Petersburg, Florida
Start Date: April 2026
• $90,000 - $100,000 Annual Salary Range
• Health & Wellness Stipend: $800/Month
• Paid Time Off: 10 days per year (accrued at 5 days every 6 months)
• Holidays: We follow the NYSE (New York Stock Exchange) calendar
• On-site: Position is office-based (not remote, not hybrid)
Company Description
Cyber Hornet ETFs bridges traditional financial markets with digital assets through innovative, regulated ETF structures. Our flagship product integrates 75% S&P 500® exposure with 25% Bitcoin futures, rebalanced monthly, offering a blend of stability and digital asset growth opportunities. Focused on transparency and discipline, we provide straightforward solutions for incorporating digital exposure into modern portfolios. Headquartered in St. Petersburg, FL, Cyber Hornet aims to empower investors and advisors with reliable and accessible tools for long-term investing success.
Executive Assistant to CEO (Strategic Operator)
Role Overview
This is not a traditional Executive Assistant role. We are seeking a high-agency operator who can step into the CEO’s world, absorb complexity quickly, and systematically reduce chaos into clarity, execution, and results. You will act as an extension of the CEO—owning communication, organizing priorities, and driving outcomes across multiple projects and stakeholders.
Your mission is simple:
Remove friction. Increase leverage. Make everything run.
Core Responsibilities
1. Email & Communication Command Center
- Take full ownership of the CEO’s inbox
- Categorize, prioritize, and organize all incoming communication
- Identify what requires:
- CEO attention
- Delegation
- Immediate action
- Draft 80%+ complete responses for all emails
- Route and delegate emails to the appropriate stakeholders
- Maintain follow-ups to ensure nothing falls through the cracks
- Build and maintain a system so the inbox becomes a strategic tool, not a bottleneck
2. Project & Stakeholder Intelligence
- Rapidly map and understand every active project
- Maintain a clear view of:
- Objectives
- Status
- Key stakeholders (“who matters”)
- Next actions
- Build and continuously update a living system of record:
- Who’s involved
- How to contact them
- What they’re responsible for
- Anticipate needs before they arise
3. Execution & Delegation Engine
- Proactively take tasks off the CEO’s plate
- Execute independently wherever possible
- Delegate effectively when others are better suited
- Track accountability across people and projects
- Ensure all delegated work is completed to standard
4. Decision & Drafting Support
- Prepare:
- Email drafts
- Documents
- Responses
- Briefs
- Provide clear recommendations, not just information
- Reduce decision fatigue by presenting:
- Context
- Options
- Suggested action
5. Operational Leadership
- Operate at a CEO-level standard of thinking and ownership
- Act as the central coordination point across the business
- Ensure alignment between moving parts
- Step in to run operations when the CEO is unavailable
- Maintain continuity, momentum, and accountability at all times
What Success Looks Like
- The CEO spends significantly less time in email
- 80–90% of communications are pre-drafted and ready to send
- Projects move forward without constant oversight
- Nothing important is missed, delayed, or dropped
- The business runs smoothly even when the CEO is out of office
Ideal Candidate Profile
- Exceptionally organized, detail-oriented, and proactive
- High judgment: knows what matters and what doesn’t
- Strong written communicator (can mirror tone and intent)
- Comfortable operating in ambiguity and moving fast
- Naturally takes ownership—doesn’t wait for instructions
- Skilled at managing multiple projects simultaneously
- Thinks like an operator, not an assistant
Key Traits
- High agency – you figure things out
- Discretion & trustworthiness
- Speed + accuracy
- Systems thinker
- Relentless follow-through
Bonus Points
- Experience supporting a founder or CEO
- Background in operations, consulting, or startups
- Familiarity with productivity systems / tools (Notion, Slack, etc.)
- Ability to improve and build workflows, not just follow them
Bottom Line
You are not here to “assist.”
You are here to amplify the CEO’s effectiveness, create order from complexity, and ensure the business executes at a higher level because you’re in the seat.
