Overview:Sports Labs is the leading third-party turf testing company working in the sports surfaces industry. Sports Labs provides quality control and research testing services both in a laboratory environment as well as in the field throughout the United States and abroad. We are looking for a passionate, motivated, and committed person for this position. The Scheduling Coordinator is responsible for managing the scheduling and logistics of field testing projects to ensure smooth and efficient operations. This role serves as a central point of coordination between clients and field technicians, organizing incoming job requests, confirming key details, and ensuring technicians are fully prepared for each assignment.Responsibilities:Coordinate incoming job requests and collect all required project details (test type, location, site contact, scheduling preferences, etc.)Review and confirm job information to ensure accuracy and completeness prior to schedulingSchedule and assign jobs to field technicians based on availability, location, and project requirementsCommunicate clear, detailed job information to field technicians to ensure efficient executionArrange and manage travel logistics for field technicians, including flight bookingsConfirm schedules and travel plans with both technicians and clientsPrepare and manage weekly field technician schedulesMaintain accurate job records using pre-established project management and scheduling systemsProvide general administrative support, including handling inbound calls and client communicationReport directly to the Operations Director and support day-to-day operational needsQualifications:Proficiency in Microsoft Office (Excel, Outlook, Word) requiredStrong organizational and time management skills, with the ability to manage multiple priorities and deadlinesExcellent written and verbal communication skillsHigh attention to detail and accuracyStrong problem-solving skills and ability to adapt in a fast-paced environmentAbility to handle confidential information with professionalism and discretionReliable and dependable with a consistent sense of urgencyAbility to work both independently and collaboratively within a teamExperience in scheduling, logistics, or operations coordination (preferred but not requiredTo ensure your application is viewed, please complete the following pre-screening form. https://forms.office.com/e/XmLZAMFsse
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