Sales Support and Executive Assistant

Activate Your Influence is a third party hiring solution partnering with Creation Landscaping and Lawn Care to hire this position.

Who We Are 

Creation Landscaping & Lawn Care is a local, family-owned company dedicated to providing commercial clients in Lancaster County and the greater Southeast PA region with premier landscape and snow management solutions. Our mission is to provide reliable landscaping and snow removal services while creating opportunities for others and adding value to our communities. Creation Landscaping & Lawn Care is a values-driven organization committed to honoring people and our community through everything we do. We are guided by a founding purpose of stewardship and service, operating with a commitment to treat all people with dignity, respect, and love. Above all, we strive to "be a blessing to everybody." 

Our Values: 

• Amaze Clients: We strive to go above and beyond to provide exceptional experiences. 
• Kindness Propels: We believe kindness makes our communities better. 
• Empowering Leadership: We value, respect, and develop the talents of our team. 
• Continuous Growth: We commit to personal and professional growth and innovation. 
• Team Success: We value our differences and work together to achieve success. 

Who We’re Looking For 

This is not a quota-carrying sales role. This role provides sales support, systems support, and executive support that frees the Owner to focus on relationships, vision, and high-level growth. 

You will remove friction from: 

• The sales process 

• The office and systems 

• The Owner’s calendar, tasks, and follow-through 

This position blends: 

Sales Enablement + Operational Systems + Executive Leverage 

You’ll make sure the owner stays the sales closer and visionary by handling preparation, organization, documentation, and execution. 

Core Characteristics 

• Values-Aligned Leader: Demonstrates high moral standards and authenticity, showing a deep commitment to the company's core values of integrity, honesty, and relational excellence. 
• Relational & Passionate: A "people person" with an enthusiastic, energizing approach to work. 
• Self-Disciplined & Dependable: Highly reliable and capable of managing a demanding schedule independently. 

Primary Responsibilities 

Sales Enablement (40–50 percent) 

You help the sales effort run smoothly, but you are not responsible for hunting or closing. 

Key Duties: 

• Complete quantity takeoffs in Aspire (plans, measurements) 

• Prepare estimates for review 

• Maintain and clean up the CRM (HubSpot/Aspire) 

• Manage the ideal client hit list 

• Conduct light cold outreach to pre-defined targets 

• Schedule intro calls and follow-up appointments 

• Prepare proposals and organize supporting documents 

• Track activity and progress in HubSpot 

• Make introductory calls to potential clients as needed 

• Assist with lunch-and-learn coordination 

Outcome: The sales pipeline becomes more organized and predictable so owner can stay focused on building relationships. 

Systems and Office Support (30–40 percent) 

Key Duties: 

• Troubleshoot basic Aspire issues 

• Maintain HubSpot structure and syncing 

• Support Google Drive, Sheets, and Forms 

• Manage Mailchimp communication 

• Prepare quarterly newsletters 

• Support storm-related email blasts 

• Assist with snow administration 

• Create and maintain a Loom training library 

• Build simple SOPs for repeatable tasks 

• Assist onboarding of office and field leaders to systems 

• Support Virtual Assistants and coordinate task handoff 

• Handle basic tech issues before they escalate to Owner 

Outcome: The office runs smoother; issues get handled earlier, and systems stay organized. 

Executive Leverage (10–20 percent) 

Key Duties: 

• Protect, manage, and organize the Owner’s calendar 

• Draft emails and texts for approval 

• Track follow-ups, deadlines, and commitments 

• Organize notes, meetings, and action items 

• Maintain clean workflows so the owner stays on track 

Outcome: The owner stays focused on big-picture leadership instead of administrative tasks. 

Qualifications 

Cultural Alignment:  

• Fully committed to upholding the company’s mission of creating opportunities for others and through our landscaping and snow removal services. 
• Demonstrated ability to lead others in a way that prioritizes kindness, respect, and professional excellence 

Education & Experience:  

• No degree required. 
• Minimum 5 years in office administration, sales coordination, project administration, or executive support 
• Previous experience working for a company with $10 million or more in annual revenue is preferred. 
• Previous roles such as: Office Manager, Sales Coordinator, Operations Coordinator, Project Admin, Executive Assistant who enjoys systems and structure 
• Demonstrated history of community service is a plus. 
• The ideal candidate brings a background in servant-leadership (e.g., ministry, non-profit, or community development) and possesses a passion for developing people, building culture, and raising up the next generation of leaders 

Skills:  

• Technological Proficiency: Highly proficient in Microsoft Office (Word/Excel) required. 

•Comfortable and confident with technology 

• Emotional Intelligence (EQ): Strong ability to practice active listening and professional communication. 

• Friendly and steady phone presence 

• Service-oriented and team-focused 

• Highly Organized: Exceptional time management skills and attention to detail. 

• Able to manage multiple priorities calmly 

• Strong follow-through and task ownership 

• Systems-minded: Experience with HubSpot or similar CRM systems (Aspire). 

This role is for someone who loves making things run smoothly. 

Physical Requirements/Environmental Conditions 

The Director of Business Development will work in both an office setting and in the field. This role involves managing multiple tasks simultaneously in a fast-paced environment and requires a professional appearance (uniforms/conduct) that reflects the company’s brand. 

Anticipated Schedule 

• Summer Hours: 7:00 AM – 3:00 PM. 

• Winter Hours: 8:00 AM – 4:00 PM. 

• Flexibility: Occasional weekend or evening hours for community events. 

What We Offer 

• Compensation: $55,000 – $75,000 based on experience. 

• Company Vehicle: Provided for use at work. 

• Retirement: 401(k) plan and company match (starting by May). 

• Health Benefits: Reimbursement of insurance costs. 

• Time Off: 2 weeks of vacation after 90 days, plus 8 paid holidays.