Sales Coordinator

Who we are:

Ellis Brooklyn is an award-winning, sustainable fragrance brand. Since 2015, we've been creating fine fragrances from a different perspective, focusing on modern innovations, quality ingredients and a modern approach to our everyday fragrances. We are looking for a hungry, pop culture aware and analytical marketer who loves driving pop culture conversations.

Position Summary:

The Ellis Brooklyn Sales Coordinator plays a pivotal role in driving smooth, efficient operations across our organization. In this customer-focused role, you’ll partner closely with the Sales Director and Sales & Trade Marketing Assocaite to own the daily administration of major national accounts—managing tasks, timelines, and deliverables with precision. You’ll serve as a connector between sales and cross-functional partners (e.g., operations, finance, marketing), ensuring information flows seamlessly, issues are resolved quickly, and commitments are met. The ideal candidate is proactive and detail-obsessed, bringing rigor to processes, consistency to execution, and a unified view of sales performance across channels. Your work will elevate customer experiences, reduce operational friction, and enable commercial excellence at scale.

Responsibilities:

• Support sales leads with operations and administrative support
• Coordinate retailer meetings and line reviews end-to-end, including venue/room booking, tech setup, catering, and brand-right room décor. Work in collaboration with the Account Managers and Account Specialists
• Manage Monthly Sales Team agenda, notes and follow-ups
• Prepare meeting materials (agendas, sell-in decks, samples, etc) and capture action items, owners, and timelines to drive follow-through
• Support teams with upcoming launches; complete Item and Product Setup Forms across retailer portals with precision and on-time delivery
• Plan and execute ordering of GWPs and samples across channels, aggregating needs, timelines and executional logistics
• Establish and maintain a structured documentation system for POG variations, space changes and competitive views across channels
• Establish and maintain competitive activity across top accounts (innovation, pricing, space, etc)
• Own retailer and vendor contract administration—from intake and review through execution, amendments, and archival—ensuring compliance with terms and timelines

Requirements:

• Bachelor’s degree required
• Ideally 1-2 years of sales or account experience
• Strong organizational skills with excellent attention to detail and follow-through
• Exceptional communication and interpersonal skills
• Proficiency in MS Office Suite (Outlook, Word, Excel, PowerPoint)
• Strong analytical and critical-thinking skills
• Independent, strategic thinker with strong problem-solving abilities
• Ability to build strong cross-functional partnerships and operate effectively within team environments
• Communicate clearly and exchange accurate information with others, and ability to take and process feedback.
• Thrive in a high paced environment.
• This position is in office from Monday-Thurs in our NYC office with Fridays remote. Please note that in office schedules can change at any time.

Compensation & Benefits

• $58,000-$65,000 salary
• Health, dental, and vision insurance
• 2 weeks paid vacation
• sick days
• 401k

Compensation components are subject to change at the company’s discretion

This job description is intended to describe the general nature and level of work being performed in this position. It also reflects the general details considered necessary to describe the principal functions of the job identified, and shall not be considered, as detailed description of all the work required inherent in the job. It is not an exhaustive list of responsibilities, and it is subject to changes and exceptions at the supervisors’ discretion.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

EEO Statement:

Ellis Brooklyn is dedicated to hiring a diverse workplace that celebrates an inclusive culture and a sense of belonging. As an equal opportunity employer, we do not discriminate based on race, color, religion, sex (including pregnancy, gender identity, gender expression, and sexual orientation), national origin, age, veteran status, genetic information or disability.