Job Overview
The Receptionist/Facilities Assistant is responsible for overseeing administrative functions, including managing the front desk, delivering excellent customer service, and helping maintain a safe, organized, and efficient work environment. This role provides direct support to the Executive Administrator and assists with day-to-day office operations, facilities coordination, and safety oversight. This includes serving as a safety coordinator under facilities to help ensure the building is safe, compliant, and properly maintained, including monitoring safety equipment, signage, and exit pathways. Must represent and display a high level of dependability, maturity, confidentiality, and professionalism. Acts as the first point of contact for customers, employees, and vendors.
Responsibilities
- Maintain the utmost confidentiality regarding company records and sensitive information.
- Serve as the first point of contact at the front desk, greeting and assisting employees, visitors, and vendors in a professional manner.
- Provide direct administrative support to the Executive Administrator, including scheduling, coordination, and special projects.
- Coordinate company meetings and events, including room setup, logistics, and catering arrangements.
- Manage conference rooms and training spaces, including scheduling, setup, and supply maintenance.
- Support day-to-day office operations to ensure a clean, organized, and efficient workplace environment.
- Oversee facilities-related tasks, including vendor coordination, supply management, and general office upkeep.
- Ensure all break areas are properly stocked and coordinate vending and coffee services.
- Serve as Safety Coordinator under facilities, helping to maintain a safe work environment by monitoring safety protocols, ensuring proper signage (including exit signs), and identifying/reporting potential hazards.
- Ensure workplace notices and required postings are current and properly displayed.
- Respond to administrative and verification requests in a timely and professional manner.
- Serve as a backup notary for company-related needs.
- Maintain a professional appearance and demeanor at all times.
Perform other job-related duties as assigned.
Skills and Requirements
- •Strong proficiency in Microsoft Office applications: Excel, Word, PowerPoint, and Outlook
- Previous experience in administrative support, receptionist, or facilities coordination preferred
- Strong organizational and multitasking skills with excellent attention to detail
- Ability to manage time effectively and meet deadlines in a fast-paced environment
- Excellent interpersonal and communication skills with a customer-service mindset
- Ability to handle sensitive information with discretion and professionalism
- Basic knowledge of workplace safety practices or willingness to learn
- Notary capability preferred (or willingness to obtain)
- Experience with office systems, scheduling tools, or vendor coordination is a plus
- Self-motivated, dependable, and able to work both independently and collaboratively
Note: All offers are contingent upon successful completion of a background check
*Posted positions are not open to third party recruiters and unsolicited resume submissions will be considered free referrals.
AGS is an equal opportunity employer.
