Job Title: Buyer Administrator
Pay: $22 - $25/hr
Location: Irvine, CA 92618
Shift: 8am - 5pm
*Degree required*
Position Summary
The Temporary Buyer Administrator provides day-to-day administrative support to the Purchasing/Supply Chain team by:
- Maintaining procurement master and transactional data accuracy in the ERP/administrative system
- Coordinating indirect purchasing workflows (RFQs, quote collection, PO creation)
- Managing supplier compliance recordkeeping and routine supplier follow-up
Key Responsibilities
*Procurement & System Administration
- Maintain and update purchasing-related master and transactional data in the ERP/administrative system, including lead times, promise dates, and related supply parameters.
- Coordinate with suppliers & buyers to ensure system information reflects current supplier commitments and supports on-time delivery performance.
- Track and follow up on missing or incomplete supplier information required to keep orders and schedules current.
*Indirect Purchasing Support
>>Support indirect purchasing activities, including:
- Sending RFQs to suppliers.
- Collecting, organizing, and reviewing quotes for completeness, including pricing, lead time, terms, validity, freight, and applicable surcharges.
- Supporting potential negotiations by preparing comparisons, documenting supplier responses, and highlighting exceptions.
- Creating and placing indirect purchase orders in the ERP/procurement system per approved sourcing decisions.
- Ensure purchase orders are accurate and include required details:
- Part/service descriptions, quantities, delivery dates, ship-to, terms, and required attachments.
- Supplier Compliance Recordkeeping
- Proactively request, track, and file updated supplier documentation, such as:
- Supplier Business Questionnaires
- Reps & Cert packages (as applicable)
- Certifications and compliance packages (e.g., quality, regulatory, or other required documents)
- Follow up with suppliers to ensure documentation remains current and complete.
Supplier Communication & Follow-Up
- Serve as a point of contact for routine supplier communication related to quotes, promise dates, and documentation requests.
- Request suppliers to populate/confirm key order information.
- Follow up on overdue quote responses, missing confirmations, and outstanding compliance packages.
- Document communications and maintain organized records to support buyer decision-making and compliance.
Required Qualifications
- 1+ years of experience in procurement administration, purchasing support, supply chain coordination, or a related administrative role.
- Experience working with suppliers to obtain quotes, confirmations, and required documentation.
- Proficiency in Microsoft Office (Excel, Outlook, Word); ability to create and maintain trackers, comparisons, and organized records.
- Strong attention to detail and commitment to data accuracy; ability to manage multiple requests and deadlines.
- Clear, professional written and verbal communication skills.
Preferred Qualifications
• Experience with ERP/procurement systems (e.g., SAP, Oracle, JD Edwards, or similar).
• Familiarity with indirect purchasing (MRO, services, office/plant supplies, contracts) and basic purchasing terms.
• Experience supporting compliance documentation processes (supplier questionnaires, certifications, quality/regulatory documentation).
