Purchasing Assistant (Part-Time)

• Assists in the operational functions of purchasing, stocking and distributing commodities and supplies for the Police Department.
• Receives and prepares special shipments, UPS and Freight shipments; notifies specific departments of delivery.
• Prepares and submits purchase requisitions.
• Prepare travel authorization and registration forms.
• Aids in maintaining vendor relationships for the continuous supply of quality products.
• Outfit uniforms for uniform personnel.
• Completion of dispositions for uniforms and equipment.
• Maintains records and reports, weekly and monthly product updates, and product inventory reports.
• Maintains complex filing systems within the division.
• Maintains active communication with the Purchasing division staff to define required tasks that will support departmental administrative functions.
• Participates in current and new product reviews to determine appropriate product purchasing, distribution, and development.
• Performs administrative support duties, e.g., data entry, and records maintenance.
• Reviews information for product procurement.
• Perform inventory and purchasing software conversions as needed.

High School Diploma or GED. Two (2) to three (3) years experience in the administrative support functions of purchasing, accounting, inventory or related field; or an equivalent combination of education, training, and experience.

1. Apply via our online application
2. Formal Interview
3. Computerized Voice Stress Analysis Examination and Fingerprints
4. Extensive Background Investigation
5. Post-Offer Drug Test
6. Completion of 12-month probationary period

• Knowledge of generally accepted standard purchasing principles, established procedures, departmental guidelines, and regulatory requirements applicable to the work.
• Ability to understand and follow written and oral instructions.
• Ability to utilize vendor catalogues, commercial registers, directories, office files and other recourses for the procurement of goods.
• Ability to perform routine mathematical computations and tabulations accurately and efficiently as they relate to purchasing.
• Ability to read, update, and maintain various records and files.
• Ability to access, operate, and maintain various software applications.
• Ability to clearly communicate information both verbally and in writing.
• Ability to operate basic office equipment, e.g., computer terminals, printers, copy machines, telephone systems, facsimile machines.
• Skill in operating a pallet jack and forklift safely.
• Must demonstrate behaviors that support the City's Mission, Vision and Core Values. TheVISIONis to be the premier community in which to live, work, and raise a family. The City's MISSION is to provide an innovative, sustainable, high-performing organization that strives to make decisions and measure progress based on economic, social, and environmental factors improving the quality of life for the residents, businesses, and visitors of the diverse community we serve. The CORE VALUES include Teamwork, Respect, Accountability,Innovation, Leadership, and Superior Service.
• Required conduct is to be ethical and fair while representing the City. Must be responsible to adhere to all workplace policies that support ethical business practices and standards of conduct including, but not limited to, polices on Gifts, Conflict of Employment, Discipline, Drug Free Workplace, Employment of Relatives, Formal Grievances, Anti-Harassment, Posting of Job Vacancies, Equal Employment Opportunity, Political Activity, and Recruitment and Selection.
• Ability to establish and maintain effective working relationships with the general public, coworkers, elected and appointed officials, and members of diverse cultural and linguistic backgrounds regardless of race, color, religion, age, gender, ethnicity, disability, sexual orientation, marital status or political affiliation.
• This is a designated "Recovery" classification in the City's Emergency Operations Plan and will require the employee occupying this position to work for declared emergencies. Completion of appropriate level of National Incident Management System (NIMS) training is mandatory within one year of employment.