This position will be posted from April 14, 2026 to April 27, 2026 by 4:00pm.
Must be able to pass a drug and alcohol test and a background check.
DRPA and PATCO are subject to federal law, under whichmarijuana continues to be illegal.
Please check your spam or clutter for any emails regarding this selection process.
Basic Purpose of Position:
Supervises a staff of buyers, clerical and inventory personnel to procure and distribute supplies and services and operate a Central Supply Storeroom to keep the DRPA/PATCO operational and assure that the DRPA/PATCO procures goods and services that meet department and Authority requirements in accordance with DRPA/PATCO purchasing policies, procedures and Authority by-laws.
Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the duties, responsibilities, knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The Authority will adhere to all applicable laws and regulations in assessing an employee's ability to carry out or otherwise meet the job requirements set forth herein in a satisfactory manner.
Major Responsibilities and Duties
DESCRIPTION OF TASK
1.
Supervises the daily activities of procurement function to ensure compliance with the Authority’s regulations and policies. Ensure timely processing of requisitions for goods and services to support the Authority’s operational and administrative units. Proficient with current federal, state and local regulations and sound procurement policies and practices to ensure accurate and effective procurement of the Authority’s goods and services. Reviews and oversees “Grant Funded” purchases to assure compliance with grant regulations and provisions.
2.
Sets expectations with employees, delegates assignments, monitors work, coaches and manages and reviews performance. Conducts staff meetings with department personnel to discuss work assignments, current purchasing and DRPA/PATCO issues/topics, and to ensure that a high level of coordination and cooperation is maintained in providing purchasing support throughout DRPA/PATCO.
3.
Provides guidance to all DRPA/PATCO departments for preparation and review of purchasing specifications and proposals.
4.
Oversees the Central Storeroom operations to maintain optimal inventory levels.
5
Prepares and monitors annual budget to ensure appropriate funds are made available to support Purchasing and Central Supply Storeroom activities. Reviews monthly budget reports in order to monitor expenditures for Purchasing Department and Central Supply Storeroom.
6.
Uses purchasing, inventory and office software systems to review/approve requisitions, prepare bid specifications, prepare and issue purchase orders and review purchasing history. Review and approve contract documents and technical specifications for DRPA/PATCO Invitations for Bid (IFB). Provides training and oversight for purchasing and inventory software systems used by DRPA/PATCO, including implementation of any software upgrades.
7.
Must be sufficiently proficient in all duties and responsibilities of the Purchasing Specialist such that those duties can be performed in the absence of the Purchasing Specialist.
8.
Compiles and analyzes statistical data and reports. Creates ad-hoc reports in purchasing application software, for cost analysis, product and vendor history information, monthly reports and contract administration.
9.
Manages fixed asset inventory for equipment and furniture throughout DRPA/PATCO. Oversees copy machine allocation throughout DRPA/PATCO including lease/purchase, allocation and upgrades to equipment
10.
Supervises contract administration for DRPA/PATCO, including DRPA/PATCO Annual Contracts. This includes monitoring vendor performance, ensuring appropriate billing and payment schedules, monitoring vendor insurance compliance, supporting Purchasing Specialists and providing procurement policy direction as necessary. Process and provide contract administration for Engineering Purchase Order Contracts as required.
11.
Maintains accurate and complete procurement files in accordance with the Authority’s records management policy. Maintains a vendor data base in the purchasing application software system.
12.
Ensure the development and maintenance of Departmental Standard Operating Procedures, regularly reviewing, updating, and creating same so as to ensure accuracy of current work processes.
13.
Recommends approval for Emergency Orders of equipment and services in urgent situations such as transit or bridge accidents that result in damage that jeopardizes public safety, health, or welfare.
14.
Adheres to the Authority’s Vendor Diversity Program by working closely with the Office of Business Development and Equal Opportunity to achieve and maintain program goals. Provides monthly purchasing activity reports on vendor solicitations and awards to the OBD&EO. Attends meetings and seminars with OBD&EO to meet vendors and discuss “How to Do Business” with the Authority.
15.
Attends scheduled meetings with New Jersey and Pennsylvania authorities and transportation agencies to discuss and share various purchasing information, knowledge and experiences in order to promote these areas and, where feasible, combine like purchasing requirements in order to reduce costs by developing cooperative procurement opportunities.
16.
Provides and supports staff training on purchase and inventory software systems to staff. Keeping staff updated on current versions of the system.
17.
Assists in maintaining a safe and secure work environment by participating in required training, recognizing and reporting hazards and suspicious activity, and using all required personal protective equipment.
17.
Performs other related duties as required and assigned.
Core Value Competencies
Safety: We promote safety in all we do. Our commitment to the safety of our customers and employees is paramount.
Integrity: We are committed to the highest level of ethical conduct, personally and corporately. We accomplish this by being open and honest, and by meeting our commitments to each other, our customers and our region.
Customer Service: We deliver the best, highest quality service to our customers because they are our primary concern. We provide quality service by focusing on both internal and external customers.
Quality: We value and recognize quality performance and strive for the highest quality in all we do. We accomplish this by monitoring our work, systems and processes and taking action to ensure that they meet or exceed standards.
Teamwork: We work as a team. We encourage our employees to develop and contribute their talents cooperatively. When one of us succeeds, we all succeed. Effective teamwork includes working cooperatively with others as part of a team- as opposed to working individually or competitively- to accomplish shared objectives.
Communication: We encourage communication in and between all parts of our Authority because we believe the free exchange of information is vital to unity, effectiveness and service among our employees, and to our customers and the region we serve. We are committed to delivering clear, effective communications and taking responsibility for understanding others.
Innovation: We are leaders in finding new approaches and encouraging new ideas. We welcome the exchange of new ideas to improve the Authority. We foster and initiate new ideas, methods and solutions to support the mission and objectives of the Authority.
Dependability & Accountability: We can be relied upon to do the work that's required every time. We are consistently at work and on time, ensuring that work responsibilities are covered and expected results are achieved.
Self-Development: We take steps to ensure continued learning and professional growth.
Managing Staff Performance: We manage the employee/employer relationship to ensure that employees are supported in meeting performance expectations and achieving departmental and organizational goals.
Problem-Solving: We accurately assess problems and effectively and efficiently arrive at excellent solutions.
SUPERVISORY RESPONSIBILITIES Supervisor, Storeroom Purchasing Specialist EDUCATION/TRAINING/EXPERIENCERequired:
Desired:
Environmental Working Conditions and Physical Effort
The following section of the job description is used to identify the overall working context in which your job is performed. These questions are included because environmental working conditions and physical effort are an important element in some jobs.
ENVIRONMENTAL WORKING CONDITIONSHow Often: (check the appropriate box)
Occasionally = Less than 1/3 of the time
Frequently = From 1/3 to 2/3 of the time
Constantly = More than 2/3 of the time
How much exposure to the following environmental conditions does this job require?
None
Occas
Freq
Const
x
Normal office situation
x
Wet or humid conditions (non-weather)
x
Work near moving mechanical parts
x
Work in high, precarious places
x
Fumes or airborne particles
x
Toxic or caustic chemicals
x
Outdoor weather conditions
x
Extreme cold (non-weather)
x
Extreme heat (non-weather)
x
Risk of electrical shock
x
Risk of radiation
Select the level of noise that is typical in the work environment for this job.
x
Very Quiet Conditions
x
Quiet Conditions
x
Moderate Noise
x
Loud Noise
x
Very Loud Noise
PHYSICAL EFFORT
How much on-the-job time is spent performing the following physical activities?
None
Occas
Freq
Const
x
Stand
x
Walk
x
Sit
x
Stoop, kneel, crouch or crawl
x
Climb or balance
x
Reaching by extending hand(s) and/or arm(s) in any direction
x
Uses hands to finger, handle, or feel
x
Talk or good hearing
x
Taste or smell substances worked with on the job
Does this job require that weight be lifted, or force be exerted? If so, how much and how often?
x
Lifts weight or exerts force up to 10 pounds
x
Lifts weight or exerts force of 11 to 25 pounds
x
Lifts weight or exerts force of 26 to 50 pounds
x
Lifts weight or exerts force of 51 to 100 pounds
x
Lifts weight or exerts force more than 100 pounds
Select the specific vision requirements of this job.
x
Close vision
x
Distance vision
x
Peripheral vision
x
Depth perception
x
Ability to adjust focus
Note: The above statements are intended to describe the general nature and level of work being performed by associates within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of associates assigned to this job.
DRPA/PATCO is an Equal Employment Opportunity Employer