Highly organized and detail-oriented individual to join Hernando County Property Management. This position will contribute to the success of our Property Management department by assisting with a wide range of responsibilities related to property acquisition, liquidation, leasing and tenant management.
A Property Management Associate I will work closely with the Property Manager to ensure the smooth operation of our properties. Property Management Associate II will be responsible for assisting The Property Management Department to maintain a high level of department satisfaction by responding to inquiries and addressing concerns in a timely and professional manner. Must possess excellent organizational and communication skills. Attention to detail is crucial, as you will assist with property transactions and the preparation of various reports.
The following statements describe the principal functions of this job and its scope of responsibility but shall not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including working in other functional areas to cover absences or relief, to equalize peak work periods, or otherwise to balance the workload.
- Maintain bi-weekly, monthly and annual reports.
- Process agenda items.
- Coordinate property closing appointments.
- Respond to public inquiries and address concerns in a timely and professional manner.
- Assist with organization of property transaction scanning and filing.
- Process correspondence regarding property acquisitions, liquidations, etc.
- Maintains Lease database for termination and renewals.
- Process requests received from Property Manager or other divisions by applying current departmental policy.
- Process and scan documents according to county records management policy and department procedures.
- Monitors deadlines for agenda items.
- Responsible for the creation of Legal Ads/Public Notices for Property Management agenda items going before the BOCC.
- Create, maintain, and update standard operating procedures.
- Participate in special projects for resources associated with job functions, such as new technologies, programming, processes and task updates, development of new procedures and other applicable tasks.
- Demonstrate commitment and dependability with regular attendance, punctuality, and adherence to schedule of availability.
Emergency Response County employees are required to report for work during a state of emergency and are subject to recall around the clock for emergency response operations which may include duties other than those specified in this job description. Employees may request an exemption from this requirement by submitting the appropriate exemption form, subject to review and approval.
Minimum Qualifications- High school diploma or equivalent; associate degree is preferred.
- Two (2) years of experience in customer service and general office duties.
- Applicants must submit a resume and cover letter tailored to the position. Application materials must demonstrate clear, professional written communication skills.
A combination of education, training and experience may be substituted at the County's discretion.
Licenses, Certifications, or Registrations- Must possess and maintain a valid Florida Driver’s License or must obtain within 30 days of establishing residency in Florida and be insurable by current insurance carrier, or valid Florida Identification Card is acceptable only for positions not required to drive a county vehicle.
- NIMs certification 100, 200, and 700
Required Competencies- Knowledge of proper office practices.
- Ability to
- establish and maintain effective working relationships with employees and the public
- access, input, and retrieve information from a computer software and e-mails
- operate various types of office equipment
- communicate using speaking, hearing and visual skills
- interact with co-workers, supervisors, and the public in a professional and courteous manner
- work with minimal supervision and use good judgment.
- prepare detailed written communication in a timely and effective manner
Physical Requirements/Work Environment- Requires sitting most of the day.
- The job involves frequent lifting and carrying up to 10 pounds, and occasionally up to 20 pounds.
- The job requires frequent bending, twisting, and occasional squatting, climbing, kneeling, and balancing.
- The job requires the completion of tasks that involve simple grasping, pushing, pulling, fine manual manipulation, and typing.
- The job requires normal visual acuity and field of vision, depth perception and color vision, hearing, and speaking.
- Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Pay Grade: 2
Salary Disclosure: Pay rates are based on policy, education, skill, experience level and internal equity.VETERANS' PREFERENCE: Under Section 295.07, F.S., Chapter SSA-7, Hernando County BOCC provides to veterans, that preference in appointment will be given to preference-eligible applicants.PLEASE REVIEW THE MINIMUM REQUIREMENTS ON POSTING AND COMMUNICATE HOW YOU MEET THE MINIMUM REQUIREMENTS IN YOUR APPLICATION/RESUME. MINIMUM REQUIEMENTS MUST BE MET TO BE CONSIDERED.All applications will be carefully reviewed to evaluate qualifications and overall suitability for the position. The relevance, scope, and length of related work experience, training, and education outlined in the application and resume will be considered during the screening process. Selected applicants will be contacted to participate in interviews. Candidates are encouraged to clearly document all pertinent experience, including relevant knowledge, skills, or abilities gained outside of traditional employment, in the additional information section of the application.Hernando County Board of County Commissioners (BOCC) is an Equal Opportunity Employer and does not discriminate on the basis of sex, race, color, religion, gender, orientation, national origin, age, marital status, veteran status, genetic information, pregnancy, disability, or any other protected characteristic as defined by law.Hernando County is a Drug-Free workplace. All employees are subject to drug testing in accordance with Federal and Florida State Law. Applicants requiring reasonable accommodations as defined by the Americans with Disabilities Act, must provide notification to the BOCC in advance to allow sufficient time to provide an accommodation.
