This Project Manager is assigned to thePubic Works Capital Development Divisionand performs professional work on all phases of project life cycle from conception/initiation through closing, involves projects of considerable cost, scope and complexity. Projects may include but are not limited to new facility or infrastructure construction, renovations to existing facilities or infrastructures. Work is performed under limited supervision and reports to senior-level department management.
This position may be eligible for partial telework following successful completion of the probationary period; however, regular in-person meetings, trainings, and other on-site responsibilities are required.
The preferred hiring range for this position is between $73,809.90 - $90,398.33Annually.Starting offer is based on applicable education, experience, and internal equity. This is a full-time, exempt, position which provides excellent benefits including 13 paid holidays plus 1 floating holiday, paid vacation and sick leave, health insurance options with employer contribution, employer-paid life insurance, City's retirement options, gym membership reimbursement, tuition reimbursement, and continuing education/training opportunities.
The City of Charlottesville manages its own retirement system which offers both a defined benefit and a defined contribution option. While the City does not participate in VRS,the City has a Portability Agreement with VRS and there are certain provisions that must be met. For questions pertaining to the Portability Agreement, please contact the City's Benefits Administrator at 434-970-3462.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations will be considered to enable individuals with disabilities to perform the essential functions. The essential functions of the job are not limited to those listed in the job description. The City retains the discretion to add to or change the duties of the position at any time.
Serves as principal point-of-contact for assigned projects, manages projects through all phases of the life-cycle process, ensuring correct and timeliness of all phases of the project.
Identifies needs of stakeholders and develops/defines scope and objectives of assigned projects, develops project work plans, schedules, estimates, and resource/budget plans and requirements.
Conducts research, cost-benefits analyses and other studies for project planning and compliance with laws, regulations, standards, and procedures.
Develops contracts from bid packages and assists in the evaluation and award of bids.
Manages the integration of contractor tasks and review deliverables, provides technical and analytical guidance to team and recommends and/or takes follow-up action.
Coordinates with stakeholders by communicating with all involved to assess progress, needs, provide updates, etc., and organizing and leading project team meetings, documenting meetings, reports, and action plans.
Manages project budgets by tracking and/or forecasting required expenditures.
Provides administrative support by tracking financial and data information, reviewing and approving processes requiring regulatory approvals, reviewing and approving pay applications, change orders, records and report management.
Manages approved projects through all phases and activities ensuring compliance with all specifications, laws, regulations, codes, and safety standards; as well as applying industry best practices and approaches.
Maintains a high level of customer services including researching and resolving complaints/issues/discrepancies, recommending changes to improve services to the public and/or other customers while improving the plan design.
May participate and/or lead in the development of the Capital Improvement Program.
Responsible for appropriate use and maintenance of City equipment, tools and other resources, including work time.
Regular and reliable attendance.
Subject to being called back to work to the City in emergencies or as needed to provide necessary services to the public. Must have the ability to be contacted and respond based on Departmental guidelines.
When assigned to Public Works Engineering/Traffic Division
Manages transportation and/or accessibility projects, which may include but is not limited to road/multi-modal projects, bike and pedestrian access/safety, traffic projects, sidewalk and accessibility/ADA projects, ensuring alignment with the City’s ADA Transition Plan and Improvements.
Other Duties
Performs additional duties to support operational requirements as apparent or assigned.
Education and Experience: Candidates may qualify by demonstrating the required knowledge and skills outlined for the job through experience(s) other than formal education.
Bachelor’s degree in construction management, architecture, engineering, or related field AND 2 years of work experience managing projects related to assigned area (building/structural; utilities; transportation; accessibility; and/or construction).
OR
Associate degree/Technical School/two years of college in technical design area AND 4 years of work experience managing projects related to assigned area (building/structural; utilities; transportation; accessibility; and/or construction).
OR
High School diploma or GED AND 6 years of work experience managing projects related to assigned area (building/structural; utilities; transportation; accessibility; and/or construction).
OR
An equivalent combination of education and experience may be considered in lieu of the specific requirements listed above.
Certifications/Licenses/Other Requirements:
Must obtain and maintain a valid Virginia Driver’s License and acceptable driving record according to city criteria.
Required to successfully pass a pre-employment background check and pre-employment drug screen.
Preferred:
Master’s degree in construction management, architecture, or engineering preferred, but not required.
Certification in project management with a professional organization such as AIA, USGBC, ASLA, IDSA, or PMI.
Engineer In Training (EIT), Professional Engineer (PE) License, or Project Manager Professional (PMP), and/or Master level HVAC or Electrical license; depending on position.
Knowledge, Skills, Abilities and Other Characteristics: Job Knowledge
Thorough knowledge of project management principles and practices including plan development, budget development, design and construction processes, life-cycle planning, facility needs analysis and space management.
Thorough knowledge of applicable local, state, and federal laws, codes, regulations, policies, and procedures.
Thorough knowledge of applicable mechanical systems, designs, services, and installations of the industry.
Knowledge of procurement practices of goods and services with an understanding of the Virginia Public Procurement Act.
Knowledge of design and construction processes and techniques used by architectural and engineering firms including schematics and construction projects.
Knowledge of laws and regulations governing construction including OSHA, ADA, building codes, and others.
May require area specific knowledge such as VDOT, LEED initiatives, low-impact techniques, and/or structural.
Reading
Advanced: Ability to read and understand complex material including laws, codes, regulations, complex design and engineering plans, specifications, and drawings, etc. As well as technical analyses, financial reports, and/or legal documents.
Writing
Advanced: Ability to organize and develop clear and concise complex written materials such as plan and design of complex projects including idea/inception, research, development, monitoring to conclusion all which require extensive reporting responsibilities. Ability to tailor to specific audiences and explain complex information and ideas.
Math
Advanced: Ability to apply fundamental concepts of theories, works with complex mathematical calculations, operations, and analyses to develop and monitor projects, budgets, resources plans, and cost-benefit analysis.
Communication Skills
Advanced: Explains complex and technical information to a variety of individuals, makes presentations, resolves complex problems with multiple stakeholders. Communicates current and revised policies and makes recommendations regarding implementation. Interactions may involve communicating controversial positions and presenting sensitive issues. Evaluates effectiveness, develops cooperative associations, and utilizes resources to continuously improve communications. Establishes and maintains effective working relationships with City officials, business leaders, citizen groups and others.
Independence and Decision-Making
Requires Limited Direction: Normally completes work according to their own judgment, requesting supervisory assistance occasionally. Manages special projects with little oversight and assignments may be reviewed upon completion. Performance reviewed periodically.
Technical Skills
Skilled: Comprehensive, practical knowledge of a technical field with use of analytical judgment and decision-making abilities appropriate to the assigned and apparent job responsibilities. Intermediate skill in Microsoft Office applications, project management software, specialized design applications, and departmental software. Skilled in renovation, design, and construction activities.
Fiscal Responsibilities
Completes research for documents, compiles data for computer entry, and/or enters or oversees data entry. Has responsibility for monitoring and forecasting projects and contract expenditures; approving within established guidelines.
Supervisory Responsibilities
Does not have supervisory responsibilities, however, serves on project teams and leads team projects.
Other Characteristics
Organization and time management skills, sometimes under strict time constraints.
Frequent change of tasks.
Works closely with others as part of a team.
Tedious and exacting work.
Performs multiple tasks simultaneously.
Constant interruptions and requests.
May require emergency response.
May require additional hours outside of normal schedule.
Demonstrates patience and professionalism when assisting frustrated and/or upset individuals.
Physical Demands:
Light Work: Exerting up to 25 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to lift, carry, push, pull or otherwise move objects.
Requires sitting, reaching, bending, using step ladder and handling objects in course of project inspections.
Outdoor work may involve an environment typical of that of an active construction site, which may include uneven terrain.
Must be able to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations.
Ability to observe details at close range (within a few feet of the observer).
Machines, Tools, Equipment, Software and Hardware:
Computer software including Microsoft Office, CAD and other design and construction applications.
Typically requires use of standard office equipment and telephone, and related software and hardware; and any other equipment as appropriate or as assigned.
Work Environment:
Work is performed in an office environment where there may be exposure to computer screen for extended periods of time, monitor glare and dust.
Work is indoors for the planning of projects, meetings with stakeholders and completing administrative duties.
Outdoor work is required to monitor and evaluate work projects, assess progress and deal with concerns and issues, which may include uneven terrain, varying temperatures and weather conditions; allergens, dust/dirt, fumes, electrical currents, in high or precarious places, in or around vibrations, moving parts, or traffic/roadways. The noise level is usually moderate to loud.
Expected to use appropriate protective equipment for the assigned task (hard hat, safety vest, steel-toe shoes, etc.); and any other equipment as apparent or assigned.
