Project Coordinator

Hiring for a Construction Project Coordinator in Putnam

Job Description

The Project Coordinator will oversee on-site construction phase administration for a public project. The role focuses on ensuring the project adheres to contract documents, schedule, budget, quality standards, and state requirements. As the State's representative, the Project Coordinator serves as the primary liaison between the Owner, DAS, the Architect/Engineer, and the Contractor from construction through closeout.

Responsibilities

• Administer construction phase services from Notice to Proceed through substantial completion and final closeout, including punch list and warranty periods.
• Conduct daily site walkthroughs to observe work progress and verify compliance with contract documents, codes, and approved submittals.
• Maintain complete, accurate, and well-organized project records, including daily logs, photo documentation, correspondence, RFIs, submittals, meeting minutes, schedules, and payment records.
• Schedule, lead, and document pre-construction, weekly progress, and special project meetings with the Contractor, Architect/Engineer, DAS, and user agencies.
• Coordinate construction activities to avoid conflicts and support orderly execution of the work.
• Review, analyze, and report on Contractor CPM schedules, including baseline schedules, monthly updates, revisions, recovery schedules, and as-built schedules.
• Prepare written schedule narratives identifying progress, delays, critical path impacts, and recommended corrective actions.
• Monitor weather impacts and evaluate requests for weather day extensions.
• Track construction costs and monitor progress against the approved budget.
• Review monthly payment applications, verify percent complete, and provide recommendations for payment in accordance with DAS procedures.
• Monitor Contractor payments to subcontractors and report irregularities.
• Review and analyze change order proposals for scope, cost, and schedule impact; prepare independent cost analyses and written recommendations.
• Assist DAS with negotiations, documentation, and approvals of change orders and construction change directives.
• Administer claims and disputes by evaluating entitlement, schedule impacts, and cost justification, and preparing formal written analyses.
• Review and monitor the Contractor’s safety program and report unsafe conditions to DAS.
• Inspect work for quality, code compliance, and conformance with contract documents; issue deficiency and non-conformance reports and track corrective actions.
• Manage punch lists, systems testing, commissioning coordination, and training activities.
• Coordinate inspections leading to Temporary and Final Certificates of Occupancy.
• Collect, review, and submit closeout documentation including O&M manuals, warranties, record drawings, and final requisitions.

Essential Skills

• Experience with project scheduling, change orders, RFI, submittals, cost tracking, and budget management.
• A minimum of 2+ years in construction project tracking.
• Proficiency in project coordination and administration, as well as contract administration.

Additional Skills & Qualifications

• Familiarity with PM Web software is a plus.

Work Environment

The Project Coordinator will work on-site in a trailer from 7:30 am to 3:30/4 pm. The role does not require opening or closing the project site, as these responsibilities are handled by the prime contractor.

This is a Contract position based out of Putnam, CT.

The pay range for this position is $30.00 - $40.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Putnam,CT.

This position is anticipated to close on Apr 9, 2026.

Diversity, Equity & Inclusion

At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I is embedded into our culture through:

• Hiring diverse talent
• Maintaining an inclusive environment through persistent self-reflection
• Building a culture of care, engagement, and recognition with clear outcomes
• Ensuring growth opportunities for our people

Actalent is an equal opportunity employer.

About Actalent

Actalent is a global leader in engineering and sciences services. For more than 40 years, we’ve helped visionary companies advance their goals. Headquartered in the United States, our teams span 150 offices across North America, EMEA, and APAC—with four delivery centers in India led by 1,000+ extraordinary employees who connect their passion with purpose every day.

Our Bangalore, Hyderabad, Pune, and Chennai delivery centers are hubs of engineering expertise, with core capabilities in mechanical and electrical engineering, systems and software, and manufacturing engineering. Our teams deliver work across multiple industries including transportation, consumer and industrial products, and life sciences. We serve more than 4,500 clients, including many Fortune 500 brands. Learn more about how we can work together at actalentservices.com.