Project Coordinator

Job Title: Project Coordinator

Job Description

We are seeking a dedicated Project Coordinator to facilitate the development and distribution of project-specific cost controls and assist in the creation of project budgets. The ideal candidate will maintain project budget information and support proposal managers and estimators in developing proposal pricing. This role involves generating internal and client cost reports, assessing manpower requirements, and preparing project updates. The Project Coordinator will reconcile project cost reporting with accounting records and analyze cost variances to budget.

Responsibilities

• Support project managers in the development of project budgets.
• Maintain and update project budget information.
• Support proposal managers and estimators in developing proposal pricing.
• Provide updated cost reports showing baseline budget forecasts and variances.
• Review and update cost coding and allocations.
• Generate and distribute internal and client cost reports.
• Assess manpower requirements and estimate task durations.
• Examine records to obtain data for Estimate to Complete (ETC) calculations.
• Prepare project updates including written narrative and custom reports.
• Reconcile project cost reporting with accounting and financial records.
• Analyze and report cost variances to budget.
• Maintain a change log tracking change orders and impacts on project cost.
• Help prepare change order requests.
• Prepare and maintain project registers for issues, risks, decisions, action items, and lessons learned.
• Prepare and distribute project meeting notes.
• Ensure contractual requirements for project controls deliverables are met.
• Review client invoices for accuracy and completeness.
• Report significant forecast movements.
• Confer with management to determine project status.
• Analyze projects to identify performance issues and recommend solutions.
• Support proposal development and communicate with subcontractors and suppliers.
• Track subcontractor/vendor invoices and commitments.
• Adapt to shifting priorities, demands, and timelines.

Essential Skills

• Bachelor's or Associate's degree in Management, Construction Management, or a technical discipline.
• 2+ years of project coordinating experience.
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Work Environment

This role offers a 40-hour work week with a flexible schedule of 3 days in-office and 2 days working from home. For top candidates, a mostly remote structure is available with occasional office visits in Lexington. The medium-sized engineering office comprises 35-50 people, including field staff, engineers, and project managers. The team is aligned by client portfolio, ensuring collaboration with designers, engineers, and project managers supporting the same projects.

This is a Contract to Hire position based out of Lexington, KY.

The pay range for this position is $30.00 - $50.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Lexington,KY.

This position is anticipated to close on Apr 23, 2026.

Diversity, Equity & Inclusion

At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I is embedded into our culture through:

• Hiring diverse talent
• Maintaining an inclusive environment through persistent self-reflection
• Building a culture of care, engagement, and recognition with clear outcomes
• Ensuring growth opportunities for our people

Actalent is an equal opportunity employer.

About Actalent

Actalent is a global leader in engineering and sciences services. For more than 40 years, we’ve helped visionary companies advance their goals. Headquartered in the United States, our teams span 150 offices across North America, EMEA, and APAC—with four delivery centers in India led by 1,000+ extraordinary employees who connect their passion with purpose every day.

Our Bangalore, Hyderabad, Pune, and Chennai delivery centers are hubs of engineering expertise, with core capabilities in mechanical and electrical engineering, systems and software, and manufacturing engineering. Our teams deliver work across multiple industries including transportation, consumer and industrial products, and life sciences. We serve more than 4,500 clients, including many Fortune 500 brands. Learn more about how we can work together at actalentservices.com.