Project Coordinator
Our Core Values: Guided by Safety. Focused on Communities. Powered by Care.
Classification: Exempt
Essential Functions:
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Project Coordinator to provide high level administrative support for a wide variety of utility construction projects within our Program Management team. This role is critical to the overall success of our various large scale construction projects Nationwide.
Roles and Responsibilities:
- Accurate entry of customer information into master spreadsheet
- Verifies and directs invoices/bills from third party vendors
- Schedules multiple crews daily with department supervisors/superintendents
- Accurately assesses priorities, including making appropriate customer contacts, optimizing productivity of field employees
- Updates daily crew schedules with supervisors/superintendents and maintains timely communications with customer project management personnel
- Assembles and processes job packets, coordinates with permit technician, initiates work order creation, verifies the accuracy and maintains updates for MR's (material requests) for individual projects
- Schedules locates, locate meets and municipal inspector meetings
- Maintains organized system of document retention
- Maintains updated job scheduling and completion records
- Responds to inquiries from internal departments regarding time reports, billing, unit and Time and Expense questions
- Maintains a strong work ethic to ensure the required day's work is complete
- Responsible for timely communication with customers and Superior Hydrovac staff
- Responsible for the collection and reporting of monthly metrics for the department
- Accurate data entry and record keeping in Master Spreadsheet from client
Success Factors:
- Data entry using the computer/ 10-Key
- Ability to maintain a high level of accuracy under time constraints
- Ability to maintain confidentiality concerning employee data
- Strong time management skills
- Strong interpersonal skills and solid team working abilities
- Sound work ethics
- Strong decision making and analytical thinking ability
- Working knowledge of Microsoft Office products
- Ability to navigate city municipal portals
Experience and Education:
- High school diploma or equivalent desired
- 3-5 years’ experience as a project coordinator or in a similar position in utility management
- An equivalent combination of education and experience may be substituted on a year-to-year basis
- Texas 811 industry knowledge in oilfield, pipeline and/or distribution gas
Additional Requirements/Licenses/Certifications:
- Possession of, or ability to obtain, a valid State of Residence Driver’s License is required within two weeks of employment.
- Candidates must pass criminal and Motor Vehicle Record (MVR) background checks and pass a pre-employment drug screen.
Notes:
The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
