Project Administrative Assistant

About Us

We are a multidisciplinary electrical firm with the in-house expertise to plan, construct, install, and fully integrate a full range of electrical, control, and telecom systems. We offer a comprehensive line of innovative electrical solutions, performing work collaboratively—under one roof—to help us lower costs, increase accuracy, and promote project efficiency.

Job Summary

The Project Administrative Assistant (PA) will assist and support the Project Manager (PM) and Assistant Project Manager (APM). Track daily paperwork, timecards, field daily reports and other various forms using Microsoft Excel, and other Microsoft programs.

#dynor

Essential Duties & Responsibilities

• Project Management & multi-departmental clerical support (document printing, scanning, copying and label printing, wire label printing, CX packet printing).
• Ensure that the timesheets are processed, in a timely and error free manner.
• Handle new hire orientations and paperwork.
• Process ROF and live checks.
• Process and submit expense reimbursements.
• Gather and submit market recovery documentation to project coordinator.
• Send OFCI equipment delivery reports to GCs.
• Send field daily reports to GCs.
• Order office supplies.
• Order and plan lunches.
• Assist with document printing, scanning, copying and label printing.
• Assist with CX packet printing.
• Assist with wire label printing.

Qualifications

• HS Degree or equivalent.
• Ability to work in a fast-paced environment Electrical Contracting environment.
• Must be proficient in MS Office Suite.
• Bluebeam Revue experience preferred.
• Vista Viewpoint experience preferred.
• Ability to work well independently and in a team environment.
• Must be able to communicate effectively in written and verbal format.
• Ability to multitask.

Physical Demands

The physical demands described here are representative of those that must be met by a Project Admin to successfully perform the essential functions of this job.

The PA is occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl. The employee must be able to lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Work Environment

Mostly office-based. Typical working hours for the PA may vary. Generally Monday – Friday during normal business hours, but when deadlines approach they may be required to work much longer hours, including some weekend work.

Direct reportsNone.

Benefits

• Health & Welfare (medical, dental & vision)
• 401(k)
• 401(k) match
• Paid time off
• Paid holidays
• Flexible spending accounts
• Life insurance
• Disability insurance
• Employee assistance program

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Affirmative Action Policy

Please review our Affirmative Action Policy.

Notice to Prospective Employees

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.