Program Compliance Officer Supervisor

The Division of Administration/Louisiana Property Assistance Agency has a vacancy. This job title has an assigned pay grade of AS-616.

The Louisiana Property Assistance Agency (LPAA) is charged by the Commissioner of Administration with fulfilling statutory requirements of the property and fleet management programs as described under LRS 39:321 – 332 and 39: 361 – 364. The incumbent, utilizing available staff and resources, plays a major role in the section’s ability to fulfill the requirements defined within those statutes. The incumbent works as a direct subordinate to LPAA’s Assistant Director. He directly supervises four compliance officers and an administrative program specialist charged with monitoring all state agencies and preference buyers’ compliance with the requirements of these two statewide programs.

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

• Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Driving Results: The ability to set and pursue goals, maintain focus amid competing demands, and deliver results.
• Making Accurate Judgments: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.

The Division of Administration is the state government’s management arm and the hub of its financial operations. Division offices perform a wide variety of activities including the following:

• Overseeing the state’s capital construction program
• Working to provide state and federal grants for community development
• Development of the state budget
• Providing technology services
• Giving agencies guidance in the state purchasing and contracting process as they seek goods and services
• Administering a program that provides federal funds to help Louisiana residents recover from a series of devastating hurricanes

Six years of experience in compliance programs, federal jobs training programs, accounting, auditing, labor relations, workforce development, or administrative services; OR

Six years of full-time work experience in any field plus three years of experience in compliance programs, federal jobs training programs, accounting, auditing, labor relations, workforce development, or administrative services; OR

A bachelor's plus three years of experience in compliance programs, federal jobs training programs, accounting, auditing, labor relations, workforce development, or administrative services; OR

An advanced degree plus two years of experience in compliance programs, federal jobs training programs, accounting, auditing, labor relations, workforce development, or administrative services.

EXPERIENCE SUBSTITUTION:
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.The official job specifications for this role, as defined by the State Civil Service, can be found here.Job Duties:
Compliance Functions:

• Assists LPAA’s Program Compliance Officer Manager with training all state agencies’ property and fleet managers on: applicable rules/regulations, use of the state’s official systems of recordation and asset management systems, the appropriate procedures for adding/removing items to/from inventory, and acceptable inventory procedures, as well as inform them as to the required documentation they must maintain and the appropriate retention time-frame.
• Supervises the planning and scheduling of agency audits by LPAA’s compliance audit staff, ensuring that every state agency’s property and fleet management programs are audited at least once every three years.
• Keeps the Program Compliance Officer Manager apprised of situations where theft, intentional misuse/abuse, or gross negligence appear to be involved.
• Maintains communications, through agency visitation, written correspondence, and telephone conversations, with personnel of state agencies and political subdivisions regarding rules, regulations, disposition, and availability of state surplus property.
• Assists the Program Compliance Officer Manager with reviews and approvals of all surplus movable property transfer requests and change orders. Assists the Program Compliance Officer Manager with preparing/providing reports, documentation, etc., to law enforcement agencies.
• Investigate instances of noncompliance, working with LPAA management and legal authorities having jurisdiction to obtain a resolution.

Supervisory Functions:

• Establishes and implements operational procedures and policies for the Compliance Section.
• Directly supervises LPAA’s staff of compliance officers and administrative support employees.
• Prepares annual performance planning and rating documents for all compliance section employees.
• Provides feedback to subordinate compliance staff to improve their performance, recommending disciplinary actions when required. Maintains supervisory files for each employee that are to be used when developing their annual rating or preparing disciplinary recommendations. R

Other Functions:

• Schedules, supervises, and assists compliance staff with the annual inventory of LPAA’s warehoused surplus property. Performs any other function as required by higher-level LPAA managerial staff.

Position-Specific Details:
Appointment Type:This vacancy will be filled by a new hire or by promotion of a current permanent status classified employee. A permanent classified employee offered this position may be required to resign their permanent status and accept a probationary appointment.

Louisiana is a "State as a Model Employer" for People with Disabilities.

How To Apply:

No Civil Service test scoreis required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education).Resumes willnotbe accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

A criminal history check may be conducted on all new hires as well as employees changing positions, including promotions, demotions, details, reassignments, and transfers. Also, prospective employees may be subject to pre-employment drug testing. New hires will be subject to employment eligibility verification via the federal government's E-Verify system.

Applicants qualifying based on college training or receipt of a baccalaureate degree will be required to submit an official college transcript to verify credentials claimed prior to appointment. Please make every effort to attach a copy of your transcript to your application. The transcripts can be added as an attachment to your online application. The selected candidate will be required to submit original documentation upon hire.

For further information about this posting, please contact:
Erica R. Gay
HR Specialist
Division of Administration/Office of Human Resources
email:Erica.Gay@la.gov