Procurement & Supply Specialist 1

About WSDOT

The Washington State Department of Transportation (WSDOT) is a multimodal agency with a global reputation for excellence. Our dedicated workforce plans, designs, builds, and operates an integrated transportation system that safely and efficiently moves people and goods throughout the state. In addition to maintaining over 20,000 lane miles of state highway and 4,100 bridges, WSDOT leads an award-winning Active Transportation Plan, manages the world's longest floating bridge, and operates the largest ferry system in the nation!

The Opportunity

WSDOT’s Northwest Region is looking for a detail-oriented, customer-focused Procurement & Supply Specialist 1 to support purchasing, inventory, and materials management for teams across the region. In this role, you’ll help ensure WSDOT crews and staff have the equipment, supplies, and services they need to keep our transportation system operating safely and efficiently. You’ll perform professional-level procurement, maintain inventory accuracy, support property disposal, and assist regional offices with day-to-day purchasing needs, all while working in a collaborative, service-driven environment.

What to Expect

This role includes regular in-region travel to maintenance sheds and facilities, and hands-on inventory work. Among the varied range of responsibilities held within this role, you will:

• Assist customers with product selection, vendor issues, and questions about procurement processes.
• Process purchasing documents using internal databases such as TRAINS, PCMS, CICS, COGNOS, FIRS, and HATS.
• Research vendor sources utilizing State Master Contracts, and small/diverse vendors.
• Determine appropriate procurement methods, including direct purchases, competitive solicitations, and sole-source acquisitions.
• Place orders for furniture, wireless devices, office supplies, safety equipment, and other materials.
• Support property disposal processes, including coordinating with DES and notifying Audit of lost or stolen items.
• Receive, process, and issue inventory, including safety equipment.
• Maintain inventory accuracy through data analysis, reporting, cycle counts, and discrepancy resolution.
• Process prevailing wage requirements for non-contracted work and verify certified payroll for applicable vendors.
• Verify training requirements for purchase authority and maintain Position Authority List records.
• Monitor the regional Purchasing inbox, assign tasks, and maintain documentation.
• Serve as backup for PSS2 inventory functions, including planning and conducting physical inventory counts and traveling between regional maintenance facilities.
• Review vouchers for accuracy and coordinate with Financial Services for proper entry into agency systems.
• Coordinate with Headquarters Purchasing & Materials to update commodity descriptions.
• Perform other tasks as assigned to support smooth and consistent purchasing and inventory operations.

Qualifications

To be considered for this opportunity, the following competencies are required:

• Customer Service: Ability to provide excellent customer service and build collaborative relationships with internal staff, vendors, and stakeholders while supporting operational or administrative functions.
• Communication Skills: Strong communication skills both in written and verbal form to effectively communicate information to internal and external customers.
• Microsoft Suite Proficiency: Proficient with MS Office Suite products, including Word, Excel, and Outlook
• Organization Skills: Strong organizational and administrative skills, including the ability to track multiple requests, maintain accurate records, and manage several tasks or processes simultaneously.
• Fast-Paced Work: Ability to work effectively in a fast-paced environment with changing priorities while coordinating activities with multiple offices, vendors, and partners.
• Travel Capability: Possession of a valid Driver’s License and ability to travel to multiple work locations to provide customer support, conduct inventory activities, and support operational needs.
• Growth mindset: Actively demonstrates a commitment to learning and growth.
• Service Oriented: Demonstrates a willingness to take action to meet the needs of others.

The following qualifications are also required:

• A valid driver’s license and the ability to operate state-owned vehicles.

It is preferred that qualified candidates also demonstrate:

• Procurement & Supply Practices: Applies principles of purchasing, supply management, property disposal, and vendor coordination.
• Inventory Control: Maintains accurate inventory data, performs cycle counts, resolves discrepancies, and manages stock levels.
• Public Procurement Knowledge: Understands Washington State procurement practices, RCWs, WACs, contract law, and related guidelines.
• Stock Control & Materials Management: Understands commodity descriptions, consumables, stockpile materials, and related tracking requirements.

Important Notes

• This recruitment may also be used to fill additional positions per business needs.
• This position is not eligible for remote work. The office location is in Shoreline, WA.
• The salary listed includes the legislative approved 5% salary premium for positions in King County.
• In addition to base salary, employees may be entitled to other forms of compensation depending on the type, duties, or location of the position. For union-represented positions, more information on other forms of compensation can be found in the applicable Collective Bargaining Agreements. Information on other compensation types for non-represented positions can be found in Chapter 357-28 of the Washington Administrative Code.
• WSDOT does not use the E-Verify system, therefore we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov.

Why WSDOT

• Work-Life Balance – We are committed to ensure that our staff experience the reward of public service, while also sustaining a routine that suits each individuals’ lifestyle.
• Paid Leave – In addition to 12 paid holidays, full-time employees mayearn up to 25 paid vacation days per year!
• Tuition Assistance – Permanent employees have several options for assistance with education expenses, including tuition reimbursement programs, government discounts at participating colleges throughout the state, and eligibility for federal student loan forgiveness.
• PlanFor Your Future – WSDOT offers a comprehensive benefits package that includes a variety of healthcare options. Employees also have their choice of state retirement programs, and much more. Go to State Benefits for more information.

Check out this video to learn more:Why WSDOT?

How to Apply

Applications for this recruitment will be accepted electronically. Your relevant experience may be evaluated to determine salary. Therefore, it is very important that the “Work Experience” portion of the application be completed in as much detail as possible.

In order to be considered for this opportunity, please include the following with your online application:

• An attached Resume outlining (in reverse chronological order) your experience to date.
• An attached Cover Letter that further explains your qualifications and indicates why you believe you are a viable candidate for this role.
• Contact details for a minimum three (3) individuals who can attest to your work performance, technical skills, and job-related competencies. This information can be entered in the “References” section of the online application; does not require an additional attachment.

Please click the "APPLY" button to proceed.Note that you will be prompted to either sign in or create an account. This step is required in order to submit an application to this opportunity.

WSDOT is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included, and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace. All persons, regardless of race, ethnicity, age, veteran status, sexual orientation, and/ or gender identity, are encouraged to apply. Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may contact the listed Recruiter.

Contact Us
For inquiries aboutthis posting, you may contact the assigned Recruiter atDaisha.Jordan@wsdot.wa.gov. Please be sure to reference26DOT-NWR-13348in the subject line.