Contract Liaison / Procurement Operations Specialist
Location: Hybrid, Monday through Friday
Schedule: 3 days onsite / 2 days remote
Work Locations: Spring House, PA 19477
Pay Rate: $43.45/hour
About the Role
We are seeking a Contract Liaison / Procurement Operations Specialist to support contract workflows, procurement operations, supplier onboarding, and payment-related processes across R&D and business teams.
This role is ideal for someone with strong core contract experience who understands how to move agreements through the full lifecycle while also supporting the operational side of procure-to-pay activities. The person in this role will act as a key liaison across Legal, Sourcing, Procurement, Finance, Compliance, suppliers, and internal business stakeholders to keep requests moving, resolve issues, and ensure accurate process execution.
This is not just a procurement support role. It requires someone who can confidently speak to contract coordination, approvals, amendments, renewals, stakeholder follow-up, compliance support, and payment/invoice troubleshooting in a fast-paced, cross-functional environment.
Key Responsibilities
Contracting and Agreement Support
Support the full contract lifecycle from intake through review, approvals, execution, tracking, and follow-up
Coordinate and support agreements such as NDAs, CDAs, SOWs, MSAs, and vendor/supplier agreements
Route contracts through internal review and approval workflows with Legal, Procurement, Sourcing, and business stakeholders
Support contract amendments, renewals, and other updates as business needs change
Track agreement status, obligations, deadlines, deliverables, and required follow-up items
Review contract-related documentation for completeness and identify items that may need clarification, escalation, or additional review
Help ensure contract requests are progressing and follow up with the appropriate stakeholders when delays arise
Procurement and Financial Operations
Create and manage purchase requests (PRs) and support purchase orders (POs) throughout the procure-to-pay process
Support invoice discrepancy resolution, payment release issues, accrual-related questions, and PO closure activities
Partner with suppliers and internal teams to resolve purchasing and payment-related issues in a timely manner
Support sourcing and purchasing workflows while ensuring requests are accurately tracked from start to finish
Troubleshoot operational issues related to contracting, purchasing, supplier setup, and payment processing
Supplier, Compliance, and Stakeholder Coordination
Assist with new supplier onboarding, vendor setup, and related documentation
Maintain trackers, Excel logs, SharePoint files, and internal records to ensure visibility and compliance
Support healthcare compliance and internal policy requirements tied to contracts, vendors, and purchasing workflows
Act as a liaison between requestors, suppliers, Legal, Sourcing, Procurement, Finance, and Compliance teams
Provide guidance to internal users on contracting and procurement processes and help explain workflow requirements in a clear, simple way
Required Qualifications
2–5 years of experience in contracts, procurement, purchasing, vendor management, contract operations, or related business operations support
Strong core contract experience, including hands-on support for contract intake, review, routing, approvals, execution, amendments, renewals, and status tracking
Experience supporting the full contract lifecycle, not just purchase orders or vendor coordination
Experience working with documents such as NDA, CDA, SOW, MSA, and vendor or supplier agreements
Experience partnering with Legal, Sourcing, Procurement, Finance, suppliers, and internal business stakeholders to move requests through review and approval
Hands-on experience with PRs, POs, invoices, payment issue resolution, and procure-to-pay support
Ability to manage multiple requests at once and follow through on details in a deadline-driven environment
Strong communication, organizational, and follow-up skills
Strong Excel skills and comfort maintaining trackers, logs, and process documentation
Ability to clearly and confidently speak about prior contract experience during the interview process
Preferred Qualifications
Experience in healthcare, pharma, life sciences, or another regulated environment
Experience with supplier onboarding and compliance-driven workflows
Experience with systems such as SAP, Oracle, Coupa, Ariba, ARAVO, SharePoint, or similar platforms
Experience supporting contract or procurement processes in a highly cross-functional environment
Experience providing training, guidance, or user support on contracting or purchasing workflows
What the Client Is Looking For
The ideal candidate will be able to clearly speak to their experience with:
Who Will Succeed in This Role
You are organized, detail-oriented, and comfortable managing multiple moving pieces at once
You know how to keep contract and procurement workflows moving by following up with the right people at the right time
You are confident discussing your role in contract support and cross-functional coordination
You are comfortable working in systems, maintaining documentation, and ensuring requests are accurately tracked
You can identify when something needs clarification, escalation, or additional review
You communicate professionally and can explain processes clearly to both internal stakeholders and suppliers