Procurement Specialist

About Harris County Flood Control District:

Production Supervisor Job Summary:

The Harris County Flood Control District is seeking talented, qualified candidates for the Procurement Specialist role who will perform pre to post-award contract administration functions for the procurement of goods and services, including coordination with project managers on the development of bid specifications, management of competitive bid process, negotiating contracts, monitoring of suppliers, contractors and service providers’ performance in the fulfillment of their contractual obligations, and ensuring appropriate actions are taken to promptly remedy any deficiencies observed in contract implementation, scope or terms and conditions.

Essential Functions and Duties:

• Collaborate with Project Managers and stakeholders to understand procurement needs, develop bid specifications, and ensure procurement processes align with project requirements and budget constraints.
• Consults with departmental personnel on procurement needs and purchasing procedures. Confers with requesting personnel regarding the adequacy of specifications for construction and engineering services to be procured.
• Edit requisitions and confer with departments regarding requirements, specifications, quantity, quality, and delivery. Recommend alternatives that would result in greater value.
• Coordinates procurement for engineering services, construction, and related supplies and services required by various departments in accordance with all applicable federal, state, and local laws, policies, and procedures.

• Prepares invitations to bid and requests for proposals; finalizes specifications; coordinates legal and insurance requirements; and coordinates solicitation for public advertising.
• Organizes, schedules, and facilitates pre-bid meetings.
• Conduct competitive bidding processes, including issuing requests for proposals (RFPs) and requests for quotations (RFQs), and evaluating bids to select the most advantageous suppliers in terms of cost, quality, and service.
• Modifies and finalizes specifications for bid document incorporation; attends pre-bids, bid openings, reviews, tabulates, and analyzes bids; reviews bids to determine the lowest responsive and responsible bidder.
• Prepares bid tabulation; reviews and analyzes bids and proposals received; reviews results with department personnel; administers evaluation meetings; negotiates and prepares contracts.
• Coordinates activities of proposals evaluation committees.

• Manage the end-to-end procurement process, from soliciting bids to evaluating proposals, and recommending contract awards based on a comprehensive analysis of supplier capabilities, cost, quality, and compliance with procurement policies.
• Negotiate contractual terms and conditions with suppliers, contractors, and service providers to secure favorable agreements while mitigating potential risks and ensuring compliance with relevant laws and regulations.
• Collaborate with legal and finance teams to review and finalize contract documents, ensuring accuracy, completeness, and compliance with internal policies and legal requirements.
• Processes purchase requisitions, maintains purchase orders, and works with the District’s Finance Department as necessary.
• Manages contract renewals.
• Prepares necessary Harris County Commissioner’s Court Agenda items and coordinates the submittal and approval process.

• Foster strong working relationships with suppliers, contractors, and service providers to promote positive partnerships and effective communication throughout the procurement process.
• Confer with consultants, contractors, and suppliers to acquaint them with procurement policies and procedures and to obtain information on required products and services.
• Conduct market research and stay up to date with industry trends and innovations to identify potential cost-saving opportunities and ensure the District's procurement practices remain competitive and efficient.
• Analyze current procurement activities and recommend improvements through more efficient procurement methods, e-procurement, privatization, quantity discounts, standardization, value analysis, or cooperative purchasing.

• Monitor and evaluate supplier performance throughout the contract lifecycle, ensuring adherence to agreed-upon terms, service levels, and delivery schedules. Address any performance issues promptly and take corrective actions as needed.

• Maintain accurate and detailed procurement records, including contract documentation, supplier profiles, and performance evaluations.
• Prepare and maintain accurate records and documentation on all solicitations, responses, notices to proceed, purchases, renewals, contracts, correspondence, and related follow-up.
• Maintain workload statistics. Maintain and initiate a renewal calendar.

• Assist in the development and implementation of new procurement policies, procedures, and best practices, contributing to the creation of a centralized procurement organization that meets customer needs and enhances the District's ability to serve Harris County residents effectively.
• Participate in cross-functional teams and initiatives to support overall organizational goals and process improvement efforts.
• Provide training and guidance to other team members on procurement processes, policies, and best practices as needed.
• Demonstrate a proactive and collaborative approach to problem-solving and take ownership of assigned projects and tasks to ensure successful outcomes.
• Additional Responsibilities and Duties
• Assume additional responsibilities as required, adapting to the evolving demands, responsibilities, needs, and objectives of the District.

Harris County is an Equal Opportunity Employer
https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx
If you need special services or accommodations, please call (713) 274-5445 or emailADACoordinator@bmd.hctx.net.

This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.

Education:

• High school diploma or G.E.D. equivalent
  

Experience:

• Three (3) years of experience in procurement and contract administration.

Licensure:

• Valid Class "C" Texas Driver’s License

Knowledge, Skills, and Abilities:

• Exceptional customer service skills
• Excellent written and verbal communication skills
• Outstanding collaboration skills
• Strong attention to detail, decision-making skills where tasks require comparing alternative courses of action.
• Ability to handle a multitude of tasks at one time in a very fast-paced environment within time constraints.
• Ability and commitment to track and meet multiple deadlines and prioritize work.

NOTE: Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation butONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.

• Bachelor’s degree from an accredited four-year college or university in Business Administration, Supply Chain Management, Public Administration, Finance, or a related field.(preferred)

Position Type, Salary:

• Regular | Full-Time

• Salary: To be discussed at interview

Location:

• TBD

Physical Demands and Environmental Exposure:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:

• Frequent standing and walking; prolonged sitting for extended periods.
• Frequent sorting, filing, shelving, and handling of documents, books, files, file drawers, and related materials and equipment required for clerical operations.
• Occasional stooping, bending, reaching, lifting, and carrying items up to 20 pounds, ascending/descending stairs.
• Work is performed indoors in a normal office environment with acceptable lighting, temperature, air conditioning, and noise levels.

Employment may be contingent on passing a drug screen and meeting other standards.

Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.