SUMMARY: Assists the department and agency with procurement processes.
ESSENTIAL DUTIES AND RESPONSIBILITIES: This job description is intended to identify the essential functions of a position and should not be interpreted as all-inclusive. The employee may be required to perform or assume additional job-related responsibilities other than those stated in this vacancy announcement.
Typical duties include:
A. Assist with the establishment of a sound procurement system, including written policies and procedures in compliance with Federal, state, and local requirements.
B. Assists in the development of procurement documents.
C. Assists in the issuance of procurement documents in accordance with Federal, State and local guidance.
D. Assists in preparing reports, correspondence, memos, charts, presentations, forms, and spreadsheets.
E. Provides input into developing and revising policies, procedures, and standards.
F. Prepares notices or agendas for meetings.
G. Works with management staff on special projects as required.
H. Coordinates virtual/in-person bidders’ conferences; prepares responses to questions; potential bidders and public.
I. Coordinates proposal reviews, evaluations, and staff recommendations to the Board for selection and award of contracts. Prepares and reviews spreadsheets.
J. Establishes and maintains procurement files.
K. Manages debriefing processes.
SUPERVISORY RESPONSIBILITIES: This position has no supervisory responsibilities. The Procurement Specialist works within established Workforce Solutions Greater Dallas, State and Federal guidelines and regulations. Work is performed under general guidance and supervision and is subject to prior assignment and review.
QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE: Prefer Bachelor’s Degree from a four-year college or university in Business, Public Administration, Purchasing/Procurement, Social Sciences, or a related field.
LANGUAGE SKILLS: Required: Ability to read and interpret documents, general business documents, technical procedures, government regulations. Ability to write reports, business communication, policies, procurement documents, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, potential vendors/contractors, customers, and general public.
MATHEMATICAL SKILLS: Required: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, fractions, ability to compute rate, ratio, and percent and to draw and interpret spreadsheets and graphs.
REASONING ABILITY: Required: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
SKILLS AND ABILITIES: Required: Knowledge of principles and practices of procurement; fundamentals of accounting; relevant Federal, State and local laws, rules and regulations; evaluation techniques and procedures; labor market functioning; and local economic and social conditions. Ability to interpret and make decisions in accordance with existing laws, rules and regulations; tactfully handle procurement debriefings; communicate at a highly professional level in both oral and written forms; prepare complex documents, manage time and organize work to meet agency and legal deadlines. Proficiency in Microsoft Office with expertise in Microsoft Word, PowerPoint, Publisher, Excel, and Adobe products. Ability to analyze and revise operating practices to improve efficiency. Detail oriented and comfortable working in a fast-paced environment
PHYSICAL DEMANDS: The physical demands described here represent those which must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.
TRAVEL: Due to the nature of job, travel will be required approximately 10% of work time. Must possess own method of transportation.
TO APPLY: Fax to 214-745-1110, email to hr@wfsdallas.com or mail letter of application, resume and salary requirements to: Workforce Solution Greater Dallas, ATTN: H.R. Department, 500 N. Akard Street, Suite 3030, Dallas, TX75201. You may also apply via www.workintexas.com, Job Number 15778338 and LinkedIn. Applicants who are invited to interview for the position will be required to also complete an employment application. Information contained in resumes and letters of application is subject to verification by Workforce Solutions Greater Dallas.
Workforce Solutions Greater Dallas is a proud partner of the American Job Center Network, an EEO/AA/Drug Free Workplace Employer and complies fully with the Americans with Disabilities Act (ADA). Auxiliary aids and services are available upon request to individuals with disabilities. 100% of paid costs would be from Federal Funds.