People Operations Coordinator

Description

Introduction:

Seabreeze Management Company is a full-service property management firm with a diverse management portfolio of over 150,000 residential and commercial properties. Based in Aliso Viejo, California, Seabreeze has offered an unrivaled client experience to commercial common-interest developments and homeowners’ associations for over 30 years. With an office presence throughout Arizona, California, Idaho, Nevada, and Washington state, Seabreeze has expanded its mission to be a trusted advisor and collaborative partner with developments to build thriving associations through superior service and integrity.

At Seabreeze, people are at the heart of what we do.? Our philosophy, “Passion when combined with commitment, makes anyone unstoppable” is carried out by enthusiastic and customer-centric teams who serve the communities where we work and live.

The People, Strategy & Operations (PSO) team is the driving force behind Seabreeze’s culture and growth. We attract and develop top talent, create opportunities for professional advancement, and partner with leaders to strengthen team performance and alignment. Through collaboration, innovation, and consistent operational excellence, PSO ensures our people’s strategies support the company’s mission, values, and long-term success.

Position Summary

If people first are the essence of your professional background and philosophy, consider joining a team where connection and care are part of how we work every day. The PSO Coordinator will support all administrative functions including recruiting, onboarding, benefits, payroll, colleague engagement, compliance, leaves, communications, safety. employee relations and record keeping. The PSO Coordinator will bring expertise in continuous improvement, HRIS systems and analytics. It’s a great fit for someone who’s detail-oriented, passionate about service, enjoys working collaboratively, and takes pride in helping colleagues throughout their employee life cycle. The PSO Coordinator plays a key role in fostering a positive, efficient and forward-thinking People environment.

Key Responsibilities

• Assist with all areas of the employee life cycle activity.
• Assist with all areas of recruiting and onboarding, delivering exceptional new hire experience and imprint.
• Conduct new hire orientations and assist with initial new hire documentation.
• Provide entry level payroll support as needed.
• Conduct new benefits orientation and support colleagues with understanding of their benefits.
• Collaborate with benefits team including benefits administration, enrollments, changes and communications.
• Monitor onboarding and offboarding data for accuracy and reporting consistency.
• Manage and track leaves of absence and compliance requirements under multi-state laws.
• Maintain colleague records and data integrity within the Human Resources information systems.
• Support the development of internal communications that support leadership and colleague communications and updates.
• Maintain People intranet.
• Maintain HRIS system and updates.
• Support the development of HR Analytic dashboards that inform people first decision making.
• Respond to employee engagement inquiries and related HR policies and procedures.
• Assist in the development and enforcement of HR policies and procedures.
• Support entry level employee relations and investigations.
• Analyze processes and recommend continuous improvements within the employee life cycle.
• Coordinate and plan HR initiatives including open enrollment, new business onboarding and employee recognition.
• Support the administration portion of safety strategies.
• Support administrative tasks for virtual colleagues.
• Manage multi-state DMV pull program.
• Support timely processing of invoices for vendor partners.
• Develop and support internal job description repository and updates.
• Perform other duties as assigned.

Requirements

Required Skills and Qualification

• 5+ years of related HR or administrative experience ideally in fast paced customer centric environment.
• Associate or bachelor’s degree in administration or human resources. HR Certification a plus.
• Employee lifecycle experience preferred.
• Ability to communicate effectively verbally and written.
• Excellent organizational and time management skills.
• Problem solving and influencing skills.
• Comfortable making independent decisions and exercising managerial courage.
• Working knowledge of Human Resources practices and procedures.
• Strong attention to detail and commitment to quality work.
• Working knowledge of federal and state employment laws within a multi-state company environment.
• Proficient in Microsoft Office Suite, Teams, and HRIS systems.
• Ability to manage multiple priorities and daily demands.
• 2 + years of Project Management skills
• Strong leadership with the ability to provide basic guidance to leaders related to people practices.
• Bilingual Spanish Preferred

Travel and Hybrid Work:

The position provides flexibility for hybrid work and may require occasional travel and corporate site work as needed.

Physical Requirements and Work Environment:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions in accordance with the Americans with Disabilities Act (ADA) and the California Fair Employment and Housing Act (FEHA).

• Prolonged periods of sitting at a desk and working on a computer.
• Frequent use of hands and fingers for typing, data entry, and document handling.
• Occasional standing, walking, bending, or reaching within the office environment.
• Ability to lift, carry, or move up to 15 pounds occasionally (e.g., files, office supplies, or equipment).
• Regular interaction with others in person, virtually, and by phone or email.
• Ability to maintain focus and attention to detail in a busy office setting with moderate noise levels.
• Work is performed in an in-office environment, typically during standard business hours, with occasional flexibility based on department needs.

LIMITATIONS AND DISCLAIMER

The preceding functions have been provided as examples of the types of work performed by the colleague assigned to this job classification. Management reserves the right to add, modify, or change the duties based on business needs.

All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees.?

This job description in no way states or implies that these are the only duties to be performed by the colleague occupying this position.? Colleagues will be required to follow any other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws.

Requirements are representative of minimum levels of knowledge, skills, and/or abilities.? To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently.? Continued employment remains on an “at-will” basis.?

Seabreeze is proud to be an Equal Opportunity Employer that celebrates the diversity of our team. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other legally protected status. For individuals with disabilities who would like to request accommodation such as an ASL interpreter, please contact Renee Lott at (949) 599-2139.