Payroll Specialist

Payroll Specialist

Job Description

The Payroll Specialist is responsible for managing and executing complex payroll operations to ensure accurate and timely compensation for employees. This position demands attention to detail and payroll expertise, supporting our dedicated, field-based crew. The role requires proficiency in processing weekly payroll using UKG Ready, along with a strong understanding of garnishment calculations and state and federal payroll tax processing. The Payroll Specialist plays a crucial role in ensuring employees are paid accurately and on time while maintaining compliance with all relevant regulations.

Responsibilities

• Process weekly payroll for multi-state employees, ensuring accuracy and timeliness.
• Reconcile payroll discrepancies as needed.
• Reconcile general ledger weekly.
• Process daily field timesheets.
• Maintain accurate payroll records to ensure compliance with government regulations.
• Calculate and process garnishments, levies, child support, and other wage deductions.
• Prepare and process state and federal payroll tax filings.
• Stay up-to-date with changes in tax regulations to ensure compliance.
• Assist with quarterly and annual tax filings, including W-2 and 1099 forms.
• Generate and analyze payroll reports for management review.
• Conduct regular audits of payroll data to ensure accuracy.
• Assist with year-end payroll activities, including reconciliations and audits.
• Collaborate with Finance to identify opportunities for improving payroll processes.
• Participate in system upgrades, testing, and implementation of new features in UKG Ready.
• Address and resolve payroll-related inquiries from employees, providing clear explanations and support.
• Educate employees on payroll processes and policies, including the impact of changes in deductions, taxes, and other payroll-related items.

Essential Skills

• Bachelor's degree in Accounting, Finance, or related field preferred.
• Minimum of 5 years of payroll processing experience, with a focus on multi-state payroll.
• Proficiency in using UKG Ready (formerly Kronos Workforce Ready) is highly preferred.
• Certification as a Certified Payroll Professional (CPP) is a plus.
• Excellent attention to detail and strong analytical skills.
• Ability to handle confidential information with discretion and integrity.
• Strong verbal and written communication skills.

Additional Skills & Qualifications

• Experience in the construction industry, particularly with payroll for 400-500 employees.
• Certified Payroll with VDOT is advantageous.

Work Environment

The position requires daily in-office attendance, located onsite in Gainesville, VA. The work environment is primarily indoors, using tools and equipment such as computers, fax machines, office supplies, copiers, telephones, and calculators. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Contact Me:

Catherine Sullivan

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This is a Permanent position based out of Gainesville, VA.

The pay range for this position is $75000.00 - $80000.00/yr.

Superior Paving Corp. offers a comprehensive benefits package designed to support employees, featuring health, dental, and vision insurance, along with a 401(k) plan with matching. They provide paid time off, disability and life insurance, and an employee assistance program, fostering a, supportive, team-oriented, family-like environment.

This is a fully onsite position in Gainesville,VA.

This position is anticipated to close on Apr 10, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.