Paralegal

Company Overview

Javits Center in Manhattan is the world’s most dynamic stage, setting the benchmark for what modern meetings and conventions can be. Every day across this campus, NYC’s enterprising spirit meets visionary design to turn collaborations into unprecedented business success stories.

Summary

Under the direction of the Chief Legal Officer, the Paralegal provides high-level administrative and operational support to the Legal Department. This role supports Legal and Risk Management workflows by coordinating department processes, managing documentation and records, processing invoices, supporting Board-related tasks, and assisting with ethics training tracking and reporting. The position requires strong judgment, discretion, and the ability to manage multiple priorities and deadlines in a fast-paced environment.

The compensation for this position is $66,500.00 annually, paid on a bi-weekly basis.

Essential Functions:

• Provide administrative support to the SVP, Chief Legal Officer and Legal Department, including calendar management, meeting coordination, travel (as needed), and general office administration.
• Assist with processing Legal Department invoices end-to-end (intake, coding/approvals, submission, tracking, and vendor follow-up) and maintain organized records to support budget management.
• Support Board governance administration, including coordinating meeting logistics, managing invitations and attendance tracking, preparing meeting materials, and supporting minutes, surveys, and action item follow-up.
• Track and report annual ethics training completion (COELIG) for applicable staff, maintain completion records, and prepare periodic reporting for internal leadership and external submissions.
• Support contract administration activities, including maintaining contract files, coordinating signature workflows, tracking key dates, and preparing standard forms and correspondence using approved templates.
• Maintain department trackers and dashboards (e.g., contracts, COIs/endorsements, claims, training, Board tasks) and ensure accurate, timely updates.
• Provide administrative support for insurance and claims-related workflows, including maintaining trackers, organizing incident/claims documentation, and coordinating routing of materials to internal stakeholders, brokers, TPAs, counsel, and/or carriers as directed.
• Assist with compiling and reviewing Certificates of Insurance.
• Assist with document management and records retention, including filing, version control, and ensuring sensitive information is handled with appropriate confidentiality.
• Assist in the implementation and ongoing maintenance of contracts management software solution and online document repository.
• Draft and proofread routine correspondence and compile materials for internal and external stakeholders.
• Evaluate, research and respond to Freedom of Information Law (“FOIL”) requests on behalf of the Javits Center FOIL Officer.
• Provide interdepartmental communications as necessary.

Required Qualifications:

• Bachelor’s degree, or equivalent relevant experience.
• 3+ years of experience in a legal, compliance, risk, finance, or corporate governance function and/or supporting executives .
• Strong organizational skills with the ability to prioritize, manage deadlines, and maintain accurate records.
• Experience processing invoices and working with purchasing/accounting systems preferred.
• Strong written and verbal communication skills; ability to handle confidential information with discretion.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and comfort working with CLM systems, trackers and reporting dashboards.
• Ability to communicate clearly and efficiently verbally and in writing.

Equal Employment Opportunity, Non-Discrimination, and Reasonable Accommodation:

The Jacob K. Javits Convention Center of New York is an Equal Opportunity Employer. We are committed to a workplace free of discrimination and harassment and to providing equal employment opportunity to all qualified applicants and employees. Employment decisions are made without regard to race, color, religion/creed, national origin, citizenship or immigration status, sex (including pregnancy, childbirth, and breastfeeding/lactation), sexual orientation, gender identity or expression, age, disability, genetic information or predisposing genetic characteristics, familial status, marital status, partnership status, caregiver status, height, weight, military status, veteran status, unemployment status, sexual and reproductive health decisions, status as a victim of domestic violence, stalking, or sex offenses, or any other status protected by applicable federal, state, or local law.

We provide reasonable accommodations to qualified individuals with disabilities, and for religious observances and practices, consistent with applicable law. If you need an accommodation to participate in the application or interview process, please contact Human Resources.