Paralegal – IP Docketing
Location: Hybrid – Minneapolis, MN
Our client seeks an IP Docketing Paralegal to join their intellectual property legal team in Minneapolis, MN in a hybrid work environment. Do you have experience managing IP docketing systems and calculating patent and trademark deadlines? Are you highly organized with a strong attention to detail when working with USPTO, PCT, and international filings? Do you enjoy supporting attorneys by ensuring critical legal deadlines are tracked accurately and communicated clearly? If yes, this may be the perfect IP Docketing Paralegal position for you. Keep scrolling to see what this company has to offer.
The Perks!
- Compensation: Up to max $46 per hour based on experience
- Benefits: Medical, dental, vision, health reimbursement account, health savings account with employer contributions, life insurance, pet insurance, paid time off, and a 401(k) with profit-sharing
- Additional Perks: Minnesota Earned Sick and Safe Time, hybrid work environment, firm-issued equipment, home office stipend, discretionary bonuses, professional development and continuing legal education assistance, in-office incentives including monthly lunches, and access to a free on-site gym
A Day in the Life of the IP Docketing Paralegal
In this role, you’ll play a key part in keeping the firm’s intellectual property matters running smoothly by maintaining the docketing system and ensuring critical patent and trademark deadlines are accurately tracked. You’ll collaborate with attorneys and legal staff to monitor deadlines across U.S. and international filings, helping protect clients’ innovations through organized and timely case management. Your work directly supports the firm’s mission of helping innovators secure and maintain their intellectual property rights.
Responsibilities include:
- Maintain and update the firm’s IP docketing system (CPI)
- Review incoming correspondence and filings to determine docketing relevance
- Accurately docket deadlines for U.S., PCT, and foreign patent and trademark matters
- Calculate and track deadlines for new U.S., PCT, national stage, and foreign application filings
- Docket Office Actions for U.S. patent, trademark, and PCT matters
- Track foreign actions, maintenance fees, annuities, and trademark renewals
- Docket trademark declarations, Statements of Use, and TTAB matters
- Generate and distribute daily, weekly, and monthly deadline reports to attorneys and staff
- Follow up with responsible attorneys regarding upcoming deadlines
- Escalate urgent or missed deadlines according to firm protocol
- Assist with onboarding new matters into the docketing system
- Maintain electronic IP files according to firm procedures
- Support docketing best practices and risk management procedures
- Participate in process improvement initiatives
Requirements and Qualifications:
- 4+ years of patent prosecution paralegal experience
- Hands-on experience with drafting, filing, and patent prosecution support work
- Hands-on experience with template-based prosecution work and managing related deadlines
- Exposure to docketing software and USPTO / WIPO systems
- Paralegal certificate or equivalent experience
- Experience with international filings/communicating with foreign associates
- Clear written and verbal communication skills
- High level of discretion and confidentiality
- Team-oriented mindset with the ability to work independently
About the Hiring Company:
Our client is an established intellectual property law firm founded in 1995 and dedicated to helping innovators protect their ideas through comprehensive patent prosecution services. The firm is known for its collaborative culture, strong technical expertise, and commitment to delivering high-quality legal support to clients across a range of industries. Their team works in a fast-paced environment where precision, organization, and collaboration are key to success.
Come Join Our Legal Operations Team!
Start by filling out this 3-minute, mobile-friendly application here. We look forward to hearing from you!
