About the Job:
- This position is an in-office position, located in Alexandria, Virginia.
- We’re a U.S.-based small business finance company headquartered in Alexandria, Virginia.
- We move fast, act with integrity, and partner with entrepreneurs to help them grow.
- Our culture values ownership, clear communication, and process excellence.
- As we scale, we’re investing in a best-in-class legal/compliance function, and you’ll help build it.
Why This Role is Exciting:
- We fund America’s small businesses.
- As our Paralegal, you’ll be at the center of originations, contract operations, UCC filings, and collections support.
- You’ll work directly with executive leadership, shape processes that scale, and see the impact of your work in real time.
- If you’re 2–3 years out of school, have a background in litigation or collections, and are hungry to grow in the SMB field, this is your launchpad.
Key Responsibilities:
Contracts & Originations
· Prepare, proof, and manage loan and small-business financing documentation (including personal guarantees as applicable), rider schedules, amendments, and notices.
· Coordinate document execution, version control, and closing packages; ensure clean, audit-ready records.
· Conduct UCC-1 filing and UCC search workflows; monitor expirations/continuations and handle terminations.
· Maintain and improve template libraries and document checklists; use clause playbooks for speed and consistency.
Compliance & Policy Execution
- Support compliance with Virginia Small Business Financing Disclosure requirements and other state disclosure laws where we operate; assist with internal checklists and attestations.
- Ensure appropriate ECOA/FCRA practices (e.g., permissible purpose, adverse action notices where applicable to guarantors/co-applicants) in collaboration with Credit and Operations.
- Help maintain internal GLBA data privacy procedures (secure transmission, PII handling, vendor diligence) and record retention controls.
Litigation/Collections Support
- Partner with our collections team on defaulted files: organize case materials, demand letters, payment agreements, and settlement documentation.
- Coordinate with outside counsel: intake, engagement letters, matter setup, e-filing support, exhibits, proof of service, hearing calendars, and discovery materials.
- Track litigation milestones, rulings, and costs.
Legal Operations & Cross-Functional Projects
- Build and maintain matter tracking dashboards (e.g., in Excel/Google Sheets/CRM); generate weekly status reports.
- Own registered agent and corporate governance calendars (licenses, registered filings, annual reports).
- Support subpoena responses and records requests with appropriate privilege and confidentiality controls.
- Drive continuous improvement by documenting SOPs, closing gaps, and automating repetitive steps.
- Perform additional tasks and duties reasonably related to job responsibilities, as needed.
Qualifications
- Bachelor’s degree or equivalent work experience required.
- A paralegal certificate from an accredited program is preferred.
- 2–3 years of experience as a Legal Administrative Assistant or Paralegal.
- Experience in legal collections preferred, but not required.
- Familiarity with Virginia court procedures in commercial matters, including filing practices, motion scheduling, and case management in Virginia Circuit and General District Courts, and coordination with outside counsel as needed.
- Working knowledge of Article 9 of the Uniform Commercial Code (UCC), including preparation and filing of UCC-1 Financing Statements, amendments (UCC-3), lien searches, and collateral perfection procedures with the Virginia State Corporation Commission (SCC) and other jurisdictions as applicable
- Strong drafting and document management discipline, with the ability to maintain accurate legal and compliance records
- Familiarity with state small-business financing disclosure frameworks (Virginia preferred) and working understanding of ECOA/FCRA touchpoints in small-business credit.
- Excellent drafting, proofreading, and detail orientation; ability to juggle multiple matters with tight deadlines.
- Strong organizational skills with the ability to multitask, prioritize, and adapt to changing demands.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint); familiarity with Salesforce or other CRM systems is desirable.
- Ability to learn and manage multiple software applications.
- Strong work ethic and attention to detail.
- High level of discretion and professionalism in handling sensitive information.
