Operations Coordinator (Capital Project Services)
Fort Washington, PA (Hybrid – Mon–Thurs onsite, Fri remote)
Employment Type: Contract
Compensation: $28–31/hr
Schedule: Monday–Friday, 8:30 AM – 5:00 PM
Overview:
A leading real estate organization is seeking an Operations Coordinator to support its Capital Project Services team. This role provides administrative and operational support across a large portfolio of commercial properties, working closely with internal teams, field operations, and third-party partners.
This is a high-visibility position offering exposure to construction projects, lease administration, and property operations. The ideal candidate is detail-oriented, process-driven, and comfortable working in a fast-paced, evolving environment.
Key Responsibilities:
- Coordinate capital and tenant improvement projects across a commercial real estate portfolio
- Set up and maintain project workflows, budgets, and documentation within internal systems (Yardi preferred)
- Review and interpret lease agreements to identify landlord obligations and project scope requirements
- Support invoice processing, coding, and budget tracking for construction and property-related projects
- Upload and manage project documentation including contracts, change orders, and supporting materials
- Serve as liaison between internal teams, field operations, and third-party/outsourced partners
- Identify and resolve discrepancies, missing documentation, and workflow issues
- Maintain accurate project data, including budgets, timelines, and forecasts
- Assist with reporting and ensure adherence to internal processes and procedures
Qualifications:
- 1–3+ years of experience in real estate, property management, construction, or related field
- Exposure to lease review, project coordination, or facilities/property operations preferred
- Experience with invoice processing, data entry, and workflow coordination
- Strong attention to detail and ability to manage multiple priorities
- Proficiency in Microsoft Excel, Outlook, and Word
- Experience with Yardi or similar property management systems is a plus
- Strong communication skills and ability to work cross-functionally
Ideal Candidate Profile:
- Background in real estate, property management, leasing, or construction coordination
- Comfortable working with budgets, invoices, and operational workflows
- Process-oriented with strong critical thinking skills
- Adaptable and able to operate in a fast-paced, changing environment
- Customer service mindset with ability to work with both internal teams and external partners
