Overview
Our firm is seeking an Operations and Administrative Coordinator to contribute to our company’s growth by supporting senior leadership and the internal company operations. Companywide this role will learn and manage the firm’s internal operations to support our people, technology, and systems. This role will serve as executive support to two senior leaders.
This is a unique role that will provide candidates with the opportunity to learn how to manage and operate a Construction Management business in today’s fast-paced and ever-changing environment. Each day you will be given the opportunities and the resources to expand your business knowledge with new skills, technologies, and experiences.
The ideal candidate is entrepreneurial, detail-oriented, and resourceful. Acting as a trusted extension of the leadership team, you will need to be able to anticipate business needs and manage competing priorities.
Responsibilities & Areas of Focus
Administrative & Operational Support
- Assist with the creation, roll out, and maintenance of the firm’s resource library, systems + SOPs
- Streamline administrative workflows and improve processes
- Generate companywide internal communications and announcements
- Third party vendor management: IT, mobile & office phones, software licensing & renewals
- New staff onboarding
Executive Support
- Manage calendars for two senior leaders, including scheduling internal and external meetings
- Prepare meeting materials, agendas, and presentations
- Take notes and track action items from leadership meetings
- Assist with expense reporting and invoice processing
Office & Facilities Management
- Plan and coordinate internal meetings, team gatherings, and corporate events
- Manage and maintain internal and external communication devices
- Company Apparel: design and procure new apparel while maintaining an organized inventory of current stock
- Coordinate and oversee daily office, warehouse, and satellite office operations
- Ensure the office environment is organized, functional, and welcoming
Marketing
- Design, Create & Publish Social Media Content (weekly jobsite visits required)
- Review & Approve Marketing Consultant’s Social Media Content & Calendar
- Maintain & Update Company Website
- Maintain & Update Marketing Pages for RFPs & Business Development
- Design & Procure Jobsite Signage & Branding
Key Attributes & Intangibles
- Comfortable working in a fast-paced and dynamic environment
- Highly organized and detail-oriented
- Experience coordinating cross-team projects or initiatives
- Proactive and solution-focused
- Values work product ownership and the completion of tasks
- The ‘Owner’s Mindset’
Qualifications
- Minimum of three (3) years’ work experience in an Operations, Executive Assistant, Administrative, or Office Management role. Previous experience in Construction Management or Real Estate Development a plus but not required.
- Bachelor’s degree in business, Management, Communications, Construction Management, or related field
- Advanced proficiency in Microsoft Office 365
- Adobe In-Design, Bluebeam, AI Tools (Preferred, not required)
- Strong written and verbal communication skills
JL Dunn & Company is hiring this role directly and is not currently soliciting proposal from third party recruiting firms.
