Women’s Health Connecticut is seeking a full-time Office Manager at Women's Health Associates with offices in Newtown & Southbury.
Position: Office Manager
Location: Women's Health Associates
Address:170 Mt Pleasant Rd. Suite 203 Newtown, CT 06470
Employment Type: Full-time (40hrs)
Schedule: Monday- Friday, 8:00am- 5:00pm
Reports to: Lead Physician
Position Summary: The Office Manager will oversee the daily operations of our office, ensuring efficiency and effectiveness in all administrative tasks. The ideal candidate will have strong leadership skills, a medical billing background, and efficient communication skills.
Essential duties and responsibilities:
- Effectively communicate with physicians, health insurance representatives, and other healthcare professionals
- Ensure the office is opened and closed daily, as per established schedules.
- Interview, hire and train new staff in accordance with HR guidelines.
- Address staff issues and conduct regular performance reviews once approved by Lead Physician.
- Manage daily staffing to ensure optimal operation of the practice.
- Oversee supply inventory.
- Regularly review productivity and make staffing adjustments as needed.
- Monitor and approve timecards and track licensure requirements for staff
- Ensure the business needs of the practice are met and actively work to recruit new patients.
- Responsible for executing projects/changes as directed by the Partner Physicians, and the organization.
- Manages practice within budgetary guidelines.
- Review and enter invoices into the accounts payable system.
- Ensure compliance with all government guidelines.
- Perform internal compliance audits.
- Responsible for facilities and premises management.
- May assist in scheduling appointments and maintaining medical records.
- Develop and implement office policies and procedures.
Skills/qualifications:
- 3+ years' experience in office management.
- Working knowledge of medical terminology is required.
- Medical office billing experience is required.
- Proficiency with EMR systems and software applications, including Microsoft Office Suite.
- Strong organizational and interpersonal skills.
- Excellent verbal and written communication skills.
- Exceptional HR Skills
Qualified candidates are encouraged to apply to learn more about all the position has to offer!
The Job responsibilities provided are intended to be a summary of the job duties. In no instance should the duties, responsibilities, and requirements included in a job description constitute as being all-inclusive. The Company and authorized management personnel reserve the right to review, change, add and/or delete duties, responsibilities, and requirements on a job description as necessary.
