We are partnering with a highly respected investment firm seeking an experienced Office Manager for a long-term temporary assignment. This is a fantastic opportunity for someone who enjoys being the go-to person who keeps everything running smoothly and organized. In this role, you’ll work closely with leadership and be counted on as a trusted partner to help manage daily operations, coordinate priorities, and create a seamless office experience for both employees and visitors. The team is looking for someone highly organized, proactive, professional, and comfortable juggling multiple responsibilities while maintaining a calm, polished presence.
Responsibilities
Office Management & Administrative Support
- Manage and oversee the reception area.
- Maintain conference rooms and shared office spaces.
- Ensure office upkeep and organization.
- Stock coffee machines, refrigerators, snacks, and office supplies.
- This person will often be the first point of contact for visitors and guests.
- Troubleshoot basic office technology issues, audio/TV setup, conference room technology, and printers.
Accounts Payable & Compliance Support
- Handle accounts payable processes.
- Set up bills for payment.
- Complete bank callbacks.
- Assist with tax return processing, electronic and hard copy filing (as needed).
- Provide administrative support related to compliance functions.
Scheduling & Coordination
- Coordinate scheduling across teams and executives.
- Manage conference room calendars.
- Register visitors and guests with building management.
- Support fundraising meetings and investor-related coordination.
- Assist associates with planning board meetings.
Experience Required
- Bachelor’s degree preferred but not required, with 1-3 years of experience.
- Background in Private Equity or Financial Services strongly preferred.
- High-energy, polished presence in the office.
- Strong emotional intelligence and communication skills.
- Proactive and comfortable taking initiative.
- Strong follow-up and organizational skills.
- Comfortable stepping into meetings or interrupting when necessary.
- Able to thrive in a fast-paced, highly visible role.
- Technical Skills: Microsoft Office Suite, Asana, Allvue, Gen II
- Comfortable troubleshooting computer setup, conference room technology, and TV/Audio issues.
- Project management experience preferred.
The Larko Group is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service