Office Manager and Executive Assistant

Kessler PR Seeks a Full Time Office Manager and Executive Assistant in Our Monmouth County Office

Kessler PR Group is an award-winning, highly regarded, boutique public relations firm specializing in crisis communications, reputation management, litigation support and media relations.

This is a temporary-to-hire position, with a three-month trial period leading to permanent status.

We seek a candidate with experience in office administration and executive assistance. A communications background is helpful but not critical. The position is five-day, full-time and hybrid, with Monday through Thursday in our Monmouth County, NJ office. This is not negotiable.

Key Responsibilities:

Office Management and Executive Assistance:

• Provide comprehensive support to the CEO and staff. Handle day-to-day operations, maintain a well-organized office environment, and ensure seamless communication across our team
• Managing calendars, scheduling appointments, and coordinating travel arrangements, vendors, office supplies, equipment and maintenance

Financial Management:

• Tracking and submitting office expenditures, employee expenses, and processing accounts payables / receivables
• Track client billables and send out invoices utilizing QuickBooks

Client Liaison:

• Act as a point of contact for clients, demonstrating excellent communication and interpersonal skills

Technology and IT Support:

• Managing / Administrating office technology and providing basic IT support
• Troubleshooting technical issues and coordinating with IT providers as needed

Proofreading and Editing:

• Reviewing PR materials, press releases and client communications / contracts for accuracy, grammar and consistency

Desirable Skills and Attributes:

• Significant Office Administration experience is a must, particularly as relates to office financial management
• Discretion, maturity, and business/professional social skills
• Comfortable juggling multiple tasks, initiatives, and projects and delivering on deadline
• Expertise in Cloud computing, IP Phone System and basic IT support
• Proficiency in MS Office suite, QuickBooks, and Back Office Administration
• A political junkie/follower of New Jersey local and regional political/legal news is a plus
• A sense of humor is a bonus; a big ego is not

Perks:

• Compensation is commensurate with experience but generally above industry standards. Benefits are generous
• Opportunity to work closely with the CEO and gain valuable insights into Public Relations and Crisis Management
• Collaborative and inclusive work environment that values your expertise and ideas

Kessler PR clients hail from across the region, nation, and world. They face challenging issues that typically involve litigation and often become national and international front page news. Many clients come to us through attorneys and HR directors, and our work requires strict confidentiality. Clients include healthcare systems; arts organizations; municipal, county and state governments; politicians and other high-profile individuals; Fortune 100 corporations; schools, colleges and universities; religious institutions, and professional sports teams and athletes.

How to Apply:

If you’re a motivated self-starter who thrives in a fast-paced environment and is excited about taking on diverse responsibilities, we’d love to hear from you!

Local candidates in the Monmouth County / Central NJ area are preferred.

To apply, please submit a cover letter highlighting your relevant experience and resume to amcgeever@kesslerpr.com

Learn more about us at KesslerPR.com.