Office Coordinator

LHH is partnering with a professional services firm seeking an Office Coordinator to join its Baltimore office on a temp-to-perm basis. The role serves as the first point of contact for clients, executives, and visitors, offering strong exposure across a large, professional office environment and potential for long-term career growth.

Schedule: Monday–Friday, 9:00 AM – 5:00 PM (on-site)

Compensation: Hourly pay includes commuter/parking stipend

Pay: $23-$26 per hour, $50,000-$55,000 once converted permanent

Key Responsibilities

Front Desk & Reception

• Serve as the primary point of contact for all visitors and incoming calls
• Greet guests and notify internal contacts of arrivals
• Maintain a clean, organized, and professional reception area
• Manage a multi-line phone system and route calls appropriately
• Coordinate meeting room scheduling, setup, and breakdown
• Monitor conference rooms and ensure readiness throughout the day
• Arrange courier services and assist with visitor logistics as needed

Office Operations & Administration

• Handle incoming and outgoing mail, packages, and deliveries
• Coordinate shipping via major carriers (e.g., UPS, FedEx, USPS)
• Maintain mailroom supplies, postage equipment, and vendor relationships
• Print, assemble, and bind documents for internal and client use
• Update and maintain internal documentation and shared resources

Catering & Events Support

• Coordinate catering orders for meetings and events
• Set up and break down conference rooms for internal and external meetings
• Maintain cleanliness and organization of kitchen and catering areas
• Support onsite events, including occasional early morning or evening coverage
• Build and manage relationships with local vendors

Qualifications

• Previous experience in customer service, hospitality, retail, or office support preferred
• Strong interpersonal skills with a professional and polished demeanor
• Excellent written and verbal communication abilities
• Highly organized with strong attention to detail
• Ability to multitask and work efficiently in a fast-paced environment
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Discretion and sound judgment when handling confidential information
• Positive attitude, reliability, and strong work ethic
• Comfortable working fully on-site in a professional office setting

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance