There is currently one (1) Office Assistant II full-time vacancy within the Administrative branch at Health & Human Services Agency.
DEFINITION
To perform a variety of routine to moderately difficult office support duties in assigned County departments; and to perform related duties and responsibilities as required.
DISTINGUISHING CHARACTERISTICS
Office Assistant I is the entry-level classification of the County's office support series. Under close supervision, incumbents learn and perform a wide range of office support and general clerical duties requiring knowledge of department and County procedures. This class is flexibly staffed with Office Assistant II, and incumbents normally advance to the higher level after gaining experience and achieving proficiency that meets the experience and time-in-grade requirements for Office Assistant II.
Office Assistant II is the fully qualified, journey-level classification in the series, competent to perform a variety of routine to moderately difficult office support and clerical duties. Incumbents perform tasks and work with only occasional instruction or assistance within a framework of established procedures. Specific duties and scope of responsibility will vary with the organizational unit to which assigned.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from assigned lead/supervisory/management staff.
Positions in these classifications do not exercise lead or supervisory responsibility.
Performs a variety of routine to moderately complex clerical support duties to assist staff in sub-professional office activities.EMPLOYMENT STANDARDS
Knowledge of:
Office Assistant I:
Basic clerical practices and procedures.
Modern office practices and technology, including record-keeping and filing systems, receptionist / telephone techniques, and the use of computers for word and data processing.
Basic business arithmetic.
English usage, spelling, grammar and punctuation.
Safe work practices.
Office Assistant II: (In addition to the above)
Pertinent federal, state and local laws, codes, ordinances and regulations.
County and department policies and procedures.
Programs, goals and purpose of the assigned department.
Methods of preparing and processing various records, reports, forms and other documents specific to the assigned department or program.
Business letter writing, report preparation and the standard format for typed materials.
Ability to:
Office Assistant I:
Learn, understand and apply pertinent federal, state and local laws, rules and regulations, and County / department policies and procedures.
Perform detailed clerical work accurately.
Learn specialized processes, procedures and office support tasks related to the department to which assigned.
Maintain accurate records and files.
Maintain confidentiality as required.
Communicate clearly and concisely, both orally and in writing.
Understand and execute written and oral instructions.
Safely operate office equipment.
Type or word process accurately at a rate required for successful job performance.
Perform required mathematical computations with accuracy.
Perform work effectively despite frequent interruptions and the pressure of deadlines.
Establish and maintain effective working relationships with those contacted in the course of work.
Respond appropriately, effectively and promptly to the needs of internal and external customers.
Office Assistant II: (In addition to the above)
Understand, interpret and apply pertinent federal, state and local laws, rules and regulations, and County / department policies and procedures.
Organize work, set priorities, meet critical deadlines and follow up on assignments with a minimum of direction.
Use computers effectively for word and data processing and records management.
Use initiative and sound, independent judgment within established guidelines.
Compose routine correspondence and reports independently or from brief instructions.
Research and compile a variety of information and materials.
TYPICAL WORKING CONDITIONS
Work is performed in a normal office environment.
TYPICAL PHYSICAL REQUIREMENTS
Requires the ability to sit at a desk for long periods of time and intermittently walk, stand, stoop, kneel, crouch and reach while performing office duties; lift and/or move light weights; use hands to finger, handle or feel objects, tools or controls. Must be able to maintain effective audio-visual discrimination and perception needed for making observations, communicating with others, reading and writing, and operating office equipment. Must be able to use a telephone to communicate verbally and a keyboard to communicate through written means, to review information and enter/retrieve data, to see and read characters on a computer screen.
This class specification lists the major duties and requirements of the job and is not all inclusive. Incumbents may be expected to perform job-related duties other than those contained in this document.
THE SELECTION PROCESS
All interested applicants must complete and submit a job application including any required supplemental questionnaires, and attach any required documentation. For those who meet the minimum qualifications, a competitive evaluation of the training and experience described on your application or supplemental questionnaire, a written examination, a structured oral interview, a performance rating, or a combination of any of these, may be performed. You will be scored based on that competitive evaluation. This process may be altered if there are ten or less applicants that qualified.
EQUAL EMPLOYMENT OPPORTUNITY
The County of Mariposa is an equal opportunity employer committed to an active and effective Equal Employment Opportunity Program. It is the stated policy of the County of Mariposa that all employees, officers, officials, applicants for employment, volunteers, contractors, unpaid interns, and recipients of services shall receive equal consideration and treatment in employment and services without regard to race, religion, color, sex (including gender, gender identity, gender expression, transgender, pregnancy, and breastfeeding), national origin, ancestry, disability, medical condition, genetic characteristics or information, marital status, age, sexual orientation (including homosexuality, bisexuality, or heterosexuality), or any other basis protected by law.