Office Assistant/Admin Staff

Description

COMPANY OVERVIEW

Since 1970, Great Floors has grown into a thriving organization with retail, commercial, and builder showrooms positioned across the Pacific Northwest. Great Floors is a subsidiary of Artisan Design Group. Artisan Design Group, or ADG, is a leading supply chain partner to homebuilders throughout the United States. Over 3,000 ADG employees operate out of 135 facilities in 25 states, providing a full range of design, procurement, and installation services, along with products from top manufacturers of flooring, cabinets, and countertops. Formed in 2016 by merging two industry leaders, ADG then acquired over 20 additional companies, each a leader in the geography it serves. We are the premier interior finishing organization in the United States. Our expansive trajectory has been rapid, and we continue to experience explosive growth thanks to our dedication to high-quality work.

JOB SUMMARY

Under the direct supervision of the Office Supervisor or Branch Manager this position provides administrative support for the commercial team in addition to answering telephones. Main responsibilities include subcontractor-related paperwork including prevailing wage filing, certified payroll reporting, working with L & I on intents / affidavits, customer billing for our Floor Maintenance division, and scheduling floor cleaning in our Maintenance division. In addition to filing and phones, performs duties such as record keeping, obtaining office supplies, coordinating direct mailings, and working on special projects. Also, answers non-routine correspondence and assembles highly confidential and sensitive information. Deals with a diverse group of important external callers and customers as well as internal contacts at all levels of the organization.

Independent judgment is required to plan, prioritize, and organize diversified workload, recommends changes in office practices or procedures.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

· Organize subcontractor-related paperwork including filing intents /affidavits /prevailing wage certified payroll with L & I and related certified payroll software systems.

· Prepare customer billing for our Floor Maintenance division.

· Schedule floor cleaning for our Floor Maintenance division.

· Sorts and distributes mail.

· Answers phones for the branch.

· Orders office supplies for the branch.

· Takes messages or fields/answers all routine and non-routine questions.

· Acts as a liaison with other departments.

· Works independently and within a team on special nonrecurring and ongoing projects.

Requirements

EDUCATION, EXPERIENCE & QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION, EXPERIENCE & QUALIFICATIONS

Required Qualifications

• At least 1 year of experience in a professional office environment.
• Ability to present and articulate points clearly and effectively.
• Strong verbal and written communication skills
• Wants to be part of a team.
• Problem solving skills.
• Strong organization and time management skills
• High school diploma or equivalent.

CORE COMPETENCIES

· Build and maintain professional working relationships

· Communicate clearly and effectively

· Demonstrate accountability and ownership

· Exercise sound judgment and decision-making

· Identify and resolve operational challenges proactively

PHYSICAL DEMANDS

The physical demands described below are representative of those required to successfully perform the essential functions of this position.

• Stationary Position: Ability to remain in a stationary position (sitting or standing) for up to 90% of the workday.
• Mobility: Frequently required to move throughout the office, warehouse, or job site to access materials, equipment, or files.
• Lifting/Carrying: Frequently lifts and/or moves items weighing up to 10 pounds.
• Manual Dexterity: Frequently operates a computer and other office or production equipment.
• Communication: Ability to effectively communicate and exchange accurate information with customers and team members, including in busy or noisy environments.

WORK ENVIRONMENT

The work environment characteristics described below are representative of those encountered while performing the essential functions of this position.

• Office/Design Center: Professional, climate-controlled office environment with moderate noise levels (e.g., computers, printers, and light foot traffic).

OUR BENEFITS

· Health Insurance (Medical, Prescription, Dental, and Vision)

· Life Insurance

· Paid Holidays and Time Off

· 401(k) Plan with company matching

ADG is an equal opportunity employer and administers all personnel practices without regard to race, color, religious creed, sex, gender, age, ancestry, national origin, mental or physical disability or medical condition, sexual orientation, gender identity or expression, marital status, military or veteran status, genetic information, or any other category protected under federal, state, or local law.

We are committed to helping individuals with disabilities participate in the workforce and ensuring equal opportunity to apply and compete for jobs. If you need any assistance at any point in the application or hiring process due to a disability and you need an accommodation, please email accommodations@adgus.net. Please do not use this email address for any other questions. Only inquiries regarding accommodations will be addressed.