Job Title: Administrative Assistant / Office Coordinator
Location (city, state): San Francisco, CA (100% onsite)
Industry: Professional Services / Consulting
Pay: $85,000 – $97,000 annually + overtime eligibility + bonus potential
Benefits: This position is eligible for medical, dental, vision, and 401(k).
About our client:
Addison Group is partnering with a well-established professional services firm to hire an Administrative Assistant / Office Coordinator for their San Francisco office. This is a highly interactive, visible role that supports both daily office operations and leadership team needs. The organization fosters a collaborative, feedback-driven environment with strong opportunities for long-term growth, including advancement into an Executive Assistant role.
Job Description:
This position combines administrative support with office coordination responsibilities, serving as a key resource for both employees and visitors. The ideal candidate is organized, personable, and energized by working in a fast-paced, team-oriented, fully onsite environment.
Key Responsibilities:
- Act as the primary point of contact for the office, greeting guests and maintaining a professional environment
- Coordinate office operations including supplies, vendor relationships, and general workplace organization
- Provide administrative support such as scheduling meetings, managing calendars, and coordinating travel logistics
- Process expense reports and assist with routine administrative tasks
- Support planning and execution of office events and team activities
- Assist with onboarding new hires and general HR/administrative projects
- Partner with internal stakeholders to ensure smooth day-to-day operations
Qualifications:
- 2–4+ years of administrative, office support, or similar experience
- Strong organizational skills with the ability to manage multiple priorities
- Excellent communication skills, both written and verbal
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- High level of professionalism with a proactive, “can-do” attitude
- Comfortable working onsite five days per week
- Local to the San Francisco area with a reasonable commute
Preferred:
- Experience supporting executives or senior leaders
- Exposure to office management or operations responsibilities
- Familiarity with collaboration tools such as Teams or Zoom
- Bachelor’s degree or equivalent experience
Additional Details:
- Schedule: Monday–Friday, standard business hours (8:00 AM – 5:00 PM)
- Flexibility required for occasional early or late hours (overtime paid at 1.5x)
- Fully onsite role with no current hybrid option
- Interview process includes multiple rounds (virtual and onsite)
- Background check required
- Professional references will be requested
Perks:
- High-visibility role with direct interaction with leadership
- Opportunity for career growth into an Executive Assistant position
- Dynamic, people-facing work environment
- Collaborative and team-oriented office culture
- Overtime earning potential and bonus opportunity
