Medical Front Office Assistant Family Medicine

Location: Smithville, Texas

Facility: Smithville Health Center

Department/Specialty: Family Medicine Clinic

Schedule: Day Shift | Monday-Friday 8:00am - 5:00pm

Ascension is a leading nonprofit Catholic health system with a culture and associate experience grounded in service, growth, care and connection. We empower our 99,000+ associates to bring their skills and expertise every day to reimagining healthcare, together. Recognized as one of the Best 150+ Places to Work in Healthcare and a Military-Friendly Gold Employer, you’ll find an inclusive and supportive environment where your contributions truly matter.

• Comprehensive health coverage: medical, dental, vision, prescription coverage and HSA/FSA options
• Financial security & retirement: employer-matched 403(b), planning and hardship resources, disability and life insurance
• Time to recharge: pro-rated paid time off (PTO) and holidays
• Career growth: Ascension-paid tuition (Vocare), reimbursement, ongoing professional development and online learning
• Emotional well-being: Employee Assistance Program, counseling and peer support, spiritual care and stress management resources
• Family support: parental leave, adoption assistance and family benefits
• Other benefits: optional legal and pet insurance, transportation savings and more

Benefit options and eligibility vary by position, scheduled hours and location. Benefits are subject to change at any time. Your recruiter will provide the most up-to-date details during the hiring process.

• Execute High-Touch Patient Concierge Services by serving as the primary point of contact, ensuring every patient and visitor is greeted and checked in/out with professional excellence.

• Master Revenue Cycle Front-End Operations by verifying insurance authorizations and precertifications to ensure seamless claim processing and reimbursement.

• Orchestrate Clinical Scheduling & Documentation by managing patient appointments, confirming schedules, and processing medical record release requests with strict adherence to privacy protocols.

• Drive Financial Accuracy & Daily Reconciliation by entering and auditing patient procedure charges, collecting co-payments, and reconciling daily reports and deposits for 100% accuracy.

• Maintain Data Integrity by meticulously capturing and verifying patient demographic information within the EHR system.

• Provide Multidimensional Administrative Support to the clinical team, ensuring the front office operates with peak efficiency and organizational flow.

Education:

• High School diploma equivalency OR 1 year of applicable cumulative job specific experience required.
  • Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable.

• Technical Proficiency: Experience with medical scheduling software and electronic health records (EHR).

• Stable Professional Tenure: A proven track record of stability in high-volume customer service or front-desk roles.

• Medical Office Savvy: Demonstrated experience in a medical setting, with a strong understanding of insurance verification and patient privacy (HIPAA).

Equal employment opportunity employer

Ascension provides Equal Employment Opportunities (EEO) to all associates and applicants for employment without regard to race, color, religion, sex/gender, sexual orientation, gender identity or expression, pregnancy, childbirth, and related medical conditions, lactation, breastfeeding, national origin, citizenship, age, disability, genetic information, veteran status, marital status, all as defined by applicable law, and any other legally protected status or characteristic in accordance with applicable federal, state and local laws. For further information, view the EEO Know Your Rights (English) poster or EEO Know Your Rights (Spanish) poster.

Fraud prevention notice

Prospective applicants should be vigilant against fraudulent job offers and interview requests. Scammers may use sophisticated tactics to impersonate Ascension employees. To ensure your safety, please remember: Ascension will never ask for payment or to provide banking or financial information as part of the job application or hiring process. Our legitimate email communications will always come from an @ascension.org email address; do not trust other domains, and an official offer will only be extended to candidates who have completed a job application through our authorized applicant tracking system.

E-Verify statement

Employer does not participate in E-Verify and therefore cannot employ STEM OPT candidates.