Job Summary:
The Raw Materials & Stockroom Coordinator is responsible for end to end oversight of the Raw Materials (RM) Stockroom, ensuring safe, accurate, and efficient material flow in support of compounding, laboratory, and production operations. This role manages inventory levels, oversees material stocking and removal, processes split material requests, and maintains consumables while executing required quality and compliance routines.
The coordinator partners closely with the Stockroom Inbound MATT Coordinator, lab assistants, logistics, and robotic operations teams to enable seamless workflows and reliable inventory performance. Additionally, this role serves as a champion for Quality, Safety, and Sustainability across all stockroom activities and contributes to palette updates, process improvements, and broader inventory reliability initiatives.
Key Responsibilities
Raw Material Stockroom Operations
- Own and operate the Raw Materials (RM) stockroom, ensuring full organization, accessibility, and compliance.
- Prefill and stage all materials to increase efficiency for compounding workflows.
- Maintain numerical/alphabetical organization of raw materials
- Manage ingredient splits (5 g, 10 g, 15 g, 20 g, 50 g, 100 g):
- Prepare, label, and maintain available splits for assistants.
- Ensure accurate movement and CLASS updates when assistants take splits.
- Manage ingredients out of palette, including identification, storage, and process compliance.
- Relabeling of raw material to align with name adjustments, IHG updates, etc.
- Monitor and maintain compounding hoods, ensuring proper airflow, cleanliness, etc.
Consumables & Daily/Weekly Operational Duties
- Serve as coordinator for tasks typically shared by assistant groups; ensure oversight, planning, and execution.
- Stock RM Consumables
- Refill drawers when stock reaches ~30%.
- Maintain cabinet storage with minimum of 2 units of each item (tissues, pipettes, gloves, labels, etc.).
- Hood Consumables
- Manage and restock supplies within the hoods, pipettes, gloves, and white-powder trash bins.
- Refrigeration & Special Stock Tasks
- Empty fridge stock bins (RM + HP + Buffer) every Tuesday and Friday.
- Manage RM stock waste containers.
- Control spreader kits and restock weekly (Fridays).
- Work directly with Veolia for waste removal
Inventory, Ordering & SAP Administration
- Raw Materials
- Follow and adjust RM orders initiated by MATT.
- Enter SAP orders for raw materials not managed via MATT.
- Track RM order progress and physically receive deliveries.
- Place RM into appropriate stock locations.
- Review expired RM stocks and dispose of them at PP (waste).
Packaging & Consumables
- Place orders for packaging and consumables.
- Track order progress end-to-end.
- Administratively receive packaging and consumable deliveries.
- Validate and manage invoices for packaging and consumable orders.
Inventory Management
- Conduct weekly inventory checks for items within scope
- Ensure consistency, accuracy, and quality of packaging stock records.
Palette Evolution & Data Management
- Manage changes related to palette evolution, including:
- Updating the MATT database.
- Placing new orders.
- Removing depreciated raw materials.
- Communicating changes to teams.
Collaboration & Coverage
- Partner with the Stockroom Logistics Coordinator to maintain appropriate inventory levels and stockroom flow.
- Provide coverage for one or multiple roles—including Stockroom Coordinator, Robot Operator, and Coordinator—during absences.
Quality Responsibilities
- Promote and uphold Quality, Safety, and Sustainability standards as a key champion within RM Stockroom operations.
- Drive adherence to quality standards, documentation accuracy, and process improvements.
- Support audits, corrective actions, and continuous improvement initiatives.
Qualifications Required
- 2–4+ years experience in laboratory operations, stockroom management, supply chain, or related field.
- Strong communication skills
- Strong organizational and time management skills.
- Experience with SAP
- Ability to manage multiple workflows simultaneously.
- Comfortable with routine physical tasks (lifting, organizing, moving materials).
Preferred
- Prior experience in fragrance, flavor, cosmetics, or chemical industry.
- Knowledge of CLASS, MATT, SAP, or comparable inventory/compounding systems.
- Experience supporting automation or robotic workflows.
Competencies
- Attention to detail and accuracy
- Problem solving and proactive ownership
- Collaboration across lab and logistics teams
- Safety and quality mindset
- Ability to work in a fast paced, dynamic environment
- Clear and effective communication skills
- Ability to facilitate and support change management
- Strong organizational and time management skills
- Open and receptive to feedback
