Legal Secretary

Job Title:

Legal Secretary (Litigation)

Location (City, State):

Houston, TX

Work Schedule:

Monday–Friday 8:30-5:30 CST

Type of Employment:

Direct Hire

Compensation:

$75,000-$85,000

Industry:

Legal Services

Benefits:

This position is eligible for a comprehensive benefits package, which may include medical, dental, and vision coverage, retirement savings options, and paid time off.

Job Description

Addison Group is working with our client, a well-established law firm, to hire a Legal Secretary to support a busy litigation team. This role is integral in ensuring attorneys are supported with high-level administrative and case-related tasks while maintaining organization and efficiency across multiple matters.

The ideal candidate thrives in a fast-paced legal environment, demonstrates strong attention to detail, and enjoys working collaboratively within a team-oriented setting.

Key Responsibilities

• Provide dedicated support to multiple attorneys and associates within a litigation practice
• Prepare, revise, and finalize legal documents including pleadings, correspondence, and filings
• Handle electronic court filings and maintain accurate case records and documentation
• Manage complex calendars, track critical deadlines, and coordinate meetings, depositions, and travel
• Enter and track attorney time, assist with billing processes, and support expense reporting
• Proofread and edit legal materials for accuracy, formatting, and completeness
• Coordinate communication with clients, court personnel, and third-party vendors
• Organize and maintain both electronic and physical case files
• Assist with mail processing, document distribution, and general administrative support
• Contribute to team coverage efforts and support colleagues as needed

Qualifications

• 3–5 years of experience in a legal secretary or similar role within a litigation environment (non-personal injury)
• Strong knowledge of e-filing procedures, docketing, and court deadlines
• Experience with legal billing processes and time entry
• Proficiency in Microsoft Office Suite and Adobe; experience with systems such as Aderant, PACER, and expense management tools preferred
• Excellent typing, proofreading, and document formatting skills
• Ability to manage multiple priorities and meet deadlines in a fast-paced setting
• Strong interpersonal and communication skills with a client-service mindset
• High level of discretion and ability to handle confidential information

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.