Legal Assistant

Title: Legal Assistant (Full-Time; Part-Time – Negotiable)

Location: McMurray, PA

Salary: $20-26 hourly, Depending on Experience

*THIS IS A RETAINED SEARCH - PLEASE DO NOT CONTACT MYSELF OR THE FIRM IF YOU ARE A RECRUITER*

About Zihmer Law Firm

We are a collaborative, system-driven law firm where teamwork, ownership, and excellence define our culture. At Zihmer Law Firm, everyone works as a team and steps up to support each other and our clients. We pride ourselves on delivering estate planning and administration done right—because mistakes can have catastrophic consequences. Clients choose us for our fair fees, seamless process, and honest guidance.

We are seeking a proactive Legal Assistant to serve as the first point of contact for our clients and visitors. This role plays a critical part in maintaining an organized, welcoming, and efficient office environment while supporting the legal team with front office operations, scheduling, mail processing, and file administration. This position is ideal for someone who thrives in a structured environment, values attention to detail, and enjoys managing client interactions with warmth and professionalism. To learn more, visit: www.zihmerlaw.com.

Benefits

• 15 PTO days + 10 firm-observed holidays
• A healthcare stipend
• A matching 401k, once eligible
• Life and Disability Insurance
• Bonus opportunities

Responsibilities

• Greet prospective and current clients in a professional, friendly manner—both virtually and in person—ensuring they feel welcomed and prioritized
• Ensure reception and conference room areas are organized and presentable at all times
• Provide back up to our phone support team by answering phones, route calls appropriately, take messages, and conduct initial phone screenings to determine client fit
• Provide general administrative support to attorneys and staff
• Manage client scheduling, including maintaining attorney calendars, coordinating conference room usage, and confirming appointments
• Prepare, process, and distribute incoming and outgoing mail, including certified mail and packages
• Assist with office purchasing, supply inventory management, and maintaining organized shared spaces
• Open, maintain, and close client files in accordance with firm procedures, ensuring documentation is complete and properly organized in both digital and physical systems
• Witness estate planning document signings and scan documents into the system
• Assist with estate planning signings

Requirements

• 1+ year of front desk or administrative experience in a professional services environment
• Strong organizational skills and attention to detail
• Professional verbal and written communication skills
• Comfortable using Microsoft Office and practice management software
• Ability to manage multiple tasks while maintaining accuracy
• Tech-savvy and system-oriented

Preferred

• Experience working in a legal setting

Please note that this job description is intended to provide a general overview of the position and is not representative of all responsibilities, duties, and skills required.

Zihmer Law Firm is an equal opportunity employer. The position is located in the firm’s McMurray, Pennsylvania office. Relocation Assistance is not offered for this position. Applicants must be legally authorized to work in the United States.