Summary
This legal assistant position is located in the Department of Labor, Office of the Solicitor, New York, NY. The NY Regional Solicitor's Office litigates cases pursuant to the various labor laws administered by the DOL in NY, NJ, Puerto Rico and the U.S. Virgin Islands. The office also provides legal advice to DOL's agencies in the region.
This position is inside the bargaining unit.
Additional vacancies may be selected from this announcement.
Learn more about this agency
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Overview
03/30/2023 to 04/13/2023
$54,576 - $70,948 per year
GS 07
Location
1 vacancy in the following location:
New York, NY 1 vacancy
Remote job
No
Yes-as determined by the agency policy.
Occasional travel - This position is subject to occasional travel.
No
Permanent -
Full-time -
Competitive
08 - There is no obligation to provide future promotions if you are selected. Promotions are dependent on your ability to perform the duties at a higher level, meet all the performance requirements, and supervisor's recommendations to the next grade.
0986 Legal Assistance
No
Not Required
No
Non-sensitive (NS)/Low Risk
Credentialing
DE-23-PHIL-SOL-0059
715872900
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This job is open to
Federal employees who meet the definition of a "surplus" or "displaced" employee.
U.S. Citizens, Nationals or those who owe allegiance to the U.S.
Clarification from the agency
All U.S. Citizens. Also advertised as job #MS-23-PHIL-SOL-0077 for Current Federal employees with competitive status, former federal employees with reinstatement eligibility, those eligible for ICTAP/CTAP within the local commuting area; VEOA, eligible Military Spouses, Peace Corps employees/volunteers, , employees under the Land and Base Management Act. To be considered for both announcements, you must apply to each of them.
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Duties
Prepares and Files Legal Documents
Drafts legal documents such as complaints, petitions, notices, settlement agreements, and subpoenas. Modifies documents and forms as appropriate for individual cases. Finalizes legal documents ensuring compliance with applicable rules of procedure and proper format, case heading, signature block, grammar, spelling, punctuation and pagination. Prepares letters, memoranda, and certificates of service necessary to transmit and/or file pleadings and other documents. Ensures the correctness of signatures, number of copies, exhibits, and attachments, and that proper service is made to all appropriate parties.
Confirms and complies with the federal rules of civil procedure and local rules of U.S. District Courts, and with the appropriate rules of procedure for administrative tribunals. Apprises supervisors and co-workers of changes in the procedural rules that could impact the official business of the Office. Prepares documents to be filed electronically with the electronic filing systems utilized by the U.S. District Courts, Occupational Safety and Health Review Commission, Federal Mine Safety and Health Review Commission, and other forums, ensuring compliance with all filing rules and protocols, and timely files and serves such documents.
Provides Administrative Support
Generates documents and memoranda to close cases in accordance with SOL and office policy, ensuring that files are complete and organized in the correct format. Forwards appropriate closing documents to proper individuals in the Solicitor's office and at client agencies and returns investigative files to the client agency.
Compiles and organizes materials and exhibits for use in written discovery, depositions, and court appearances. Prepares correspondence for signature by an attorney or paralegal specialist, such as transmittals, acknowledgements, and requests for information concerning case matters. Uses software technology such as spreadsheets and computer graphics to manage, track or otherwise organize case information.
Handles details necessary for the appearance of expert and fact witnesses. Prepares subpoenas and subpoenas duce tecum, drafts necessary correspondence, obtains appearance and travel data, procures signatures, and prepares travel vouchers. Locates and obtains space and logistical support for temporary on-site depositions or trial preparation. Arranges meetings and conferences, including preparing schedules, agendas and attendance lists. Makes travel arrangements for attorneys and paralegal specialists and prepares travel authorizations and travel vouchers.
Maintains the Docket
Performs docketing duties. Opens new cases and matters in electronic case management and docketing systems, and enters all relevant data for the case or matter, such as the type of matter, specific activity, assigned attorney or paralegal, and supervisor or counsel. Maintains information reflecting the current status of each case, the progress of the case through the evaluation and litigation stages, and the proper disposition of the case. Works with attorneys and paralegal specialists to ensure that necessary information for a case has been entered into docketing systems.
Processes and routes the mail and dockets information shown in orders, decisions, motions and correspondence. Runs reports from electronic data systems necessary for the efficient operation and management of the office, such as reports reflecting all open cases, upcoming hearings and trial dates, and cases ripe for closure.
Provides Customer Service
Displays tact, diplomacy, courtesy, and patience in all communications and interactions with coworkers, managers, supervisors, and internal/external customers. Answers telephones, responds to emails, greets in-person guests, and routes communications to the appropriate personnel. Assists attorneys and paralegal specialists by obtaining information and responding to inquiries about cases or other matters from the courts, client agencies, members of the public, witnesses, employees, and employers. Provides accurate, timely responses to requests for assistance and information, and communicates requests for action to responsible personnel who can satisfy the request. Follows up on requested actions.
Performs other duties as assigned.
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Requirements
Conditions of Employment
Applicants must meet all legal and regulatory requirements. Reference the "Required Documents" section for additional requirements.
Notification Concerning COVID-19 Vaccinations. As required by Executive Order 14043, Federal executive branch employees are required to be fully vaccinated against COVID-19 regardless of the employee's duty location or work arrangement (e.g., telework, remote work, etc.), subject to such exceptions as required by law. If selected, you will be required to be vaccinated against COVID-19 and to submit documentation of proof of vaccination or to be in the process of requesting an exception to the vaccination requirement before appointment or onboarding with the agency. The agency will provide additional information regarding which forms of documentation can be accepted and how you can request to be considered for a legally required exception from this requirement.
Currently, implementation and enforcement of Executive Order 14043 has been suspended pursuant to an injunction pending further litigation.
Qualifications
IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUPTIONS REGARDING YOUR EXPERIENCE.
Applicants must have 52 weeks of specialized experience equivalent to at least the next lower grade level, GS-06, in the Federal Service. Applicants must perform majority of the following.
Specialized Experience is defined as:
Education
Education may not be used to substitute for specialized experience.
Additional information
Position Telework eligibility is determined by management based on position duties during the recruitment process. Employee participation in telework on a routine or situational basis is determined by management primarily based on business needs. Employees participating in telework are subject to the terms and conditions of the Department of Labor's Telework Program.
Persons who are deaf, hard of hearing, blind, or have speech disabilities, please dial 711 to access telecommunications relay services.
The mission of the Department of Labor (DOL) is to protect the welfare of workers and job seekers, improve working conditions, expand high quality employment opportunities, and assure work-related benefits and rights for all workers. As such, the Department is committed to fostering a workplace and workforce that promote equal employment opportunity, reflect the diversity of the people we seek to serve, and model a culture of respect, equity, inclusion, and accessibility where every employee feels heard, supported, and empowered.
Refer to these links for more information: GENERAL INFORMATION, REASONABLE ACCOMMODATION, ADDITIONAL DOCUMENTATION, FORMER FEDERAL EMPLOYEES
DOL seeks to attract and retain a high performing and diverse workforce in which employees' differences are respected and valued to better meet the varying needs of the diverse customers we serve. DOL fosters a diverse and inclusive work environment that promotes collaboration, flexibility, and fairness so that all individuals are able to participate and contribute to their full potential.
Additional information about the NYSOL office is available at our website: https://www.dol.gov/agencies/sol/about/regions/new-york.
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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
If you meet the minimum qualifications, you will be evaluated against the evaluation factors below and will be placed into a category based on your vacancy question responses.
Categories
Category A - Meets the basic qualification requirements for the vacancy and has successful experience in the same or similar job that has demonstrated superior proficiency in applying critical competencies required by this position to work of increased levels of difficulty and complexity.
Category B - Meets the basic qualification requirements for the vacancy and demonstrates satisfactory proficiency in the critical competencies required by this position.
Category C - Meets the specialized experience described in the minimum qualifications requirements section of this announcement and demonstrates proficiency in the basic competencies.
Evaluation Factors (Competencies) - All qualified applicants will be evaluated on the following key competencies:
The information you provide on your resume may be verified by a review of your work experience, employment start/end dates/hours worked and/or education, by checking references and through other means (ex. interview). The examining Office of Human Resources (OHR) makes the final determination concerning applicant ratings. Your resume MUST provide sufficient information to substantiate your responses to the vacancy questions. If not, the OHR may amend your responses to more accurately reflect the level of competency indicated by the content of your resume. Your evaluation may also include a review by a Human Resources Specialist or panel and may include other assessments (ex. interview, panel review, written test, writing sample, etc.)
INFORMATION FOR ICTAP/CTAP ELIGIBLE(S) ONLY: If you are eligible for special priority selection under ICTAP/CTAP, you must be well-qualified for the position to receive consideration. ICTAP/CTAP eligible(s) who are placed into Category B or higher will be considered "well-qualified." Be sure to review DOL Account Eligibility Questions #24 to reflect that you are applying as an ICTAP or CTAP eligible and submit supporting documentation. Click Application of Veterans Preference for Category Rating Jobs for more information.
You may preview questions for this vacancy.
Help
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.
The following documents must be submitted by 11:59 p.m. (ET) on the vacancy closing date. Warning: If you submit a document using the same document title, the 2nd submission will OVERWRITE the 1st submission. Also, do not upload password-protected documents.
The following documents are required from all applicants (PLEASE READ CAREFULLY):
ARE YOU A CURRENT OR FORMER FEDERAL EMPLOYEE? If applying as a status candidate with current or former Federal Service, please provide a copy of your last or most recent SF-50, "Notification of Personnel Action" which shows your appointment eligibility for the position for which you are applying. Your SF-50 must identify the highest grade you held on a permanent basis, Pay Plan/Pay Schedule, Series, and Grade/Pay Band, and career status. Multiple SF-50 may be submitted to demonstrate your highest previous rate and eligibility.
The following documents are required if applicable:
Special/Non-Competitive Appointing Authority Documents
Applicants selected for employment who are not current DOL employees will be required to provide proof of citizenship, and the E-Verify system will be used to confirm the employment eligibility of all new hires.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
To apply for this position, you must complete the initial online application, including submission of the required documentation specified in the "Required Documents" section.
Follow the steps below to apply. Your application and ALL required supplemental documents MUST be received by 11:59 pm Eastern Time (ET) on the vacancy closing date to receive consideration. Paper applications and supplemental documents submitted in any other manner without prior approval from the vacancy contact will not be considered. Click here for information on Reasonable Accommodations.
SAVE your information before the 30 MINUTE TIMEOUT! For help, go to USAJOBS Help Center.
STEP 1 - Create USAJOBS Account on www.usajobs.gov, including Resume and Saved Documents Your resume must provide sufficient information to substantiate your responses to the self-assessment vacancy questions. If not, HR may amend your responses to more accurately reflect the competency indicated by resume content. FOR EACH EMPLOYMENT PERIOD, include: start/end month & year and note full-time or part-time (if part-time, include # of hours worked per week); otherwise, your application may be considered incomplete.
STEP 2 - Complete the 1st part of the application process (USAJOBS) Once you have identified a job on USAJOBS that you wish to apply for, click on the title and click the "Apply" button. For questions about the vacancy, contact the Agency Contact at the bottom of the announcement. Click "Start Application" and proceed through the 5 steps noted at the top of the USAJOBS page. You will be able to select a resume and documents from your USAJOBS Account that you can submit as a package as part of your DOL application. At Step 5, click "Continue to Agency Site".
STEP 3 - Complete the 2nd part of the application process (DOL) On the Department of Labor (DOL) page, create a DOL Account if you have not already and click "APPLY TO THIS VACANCY". Continue through the 7 progress steps indicated by circles at the top of the DOL page. The 3rd progress step is where you answer the vacancy specific questions. The 4th progress step "Documents" is where you submit required documents (only if applicable to you) specified in the "Required Documents" section of this vacancy. If you submit a document using the same document title, the 2nd submission will OVERWRITE the 1st submission.
STEP 4 - On the "Review and Submit" step, click "Submit Application" The last "Confirmation" step will turn green noting that your application was submitted successfully.
STEP 5 - Edit Application as needed by 11:59 pm ET of Closing Date by returning to USAJOBS, clicking the vacancy, then "Update Application".
Agency contact information
Troy Summers
Phone
215-861-5061
TDD
711
summers.troy@dol.gov
Address
Labor, Office of the Solicitor
1835 Market Street
Suite 2100
Philadelphia, Pennsylvania 19103
United States
Learn more about this agency
Next steps
Once your complete application is received, we will conduct an evaluation of your qualifications and refer candidates for selection consideration. Candidates will be referred to the hiring manager for further consideration and possible interview. You will be notified of the outcome. A selection is expected to be made within 30 calendar days from the issuance date of the certificate.
For instructions on how to check the status of your application, go to: USAJOBS Help Guide.
USAJOBS will no longer send status alert email notifications. You can check your application status in the TAS by logging into USAJOBS and in the Applicant Dashboard, click the hiring agency Talent Acquisition System (TAS). If the TAS does not provide application tracking information, contact the agency point of contact on the job announcement.
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
Help
Required Documents
The following documents must be submitted by 11:59 p.m. (ET) on the vacancy closing date. Warning: If you submit a document using the same document title, the 2nd submission will OVERWRITE the 1st submission. Also, do not upload password-protected documents.
The following documents are required from all applicants (PLEASE READ CAREFULLY):
ARE YOU A CURRENT OR FORMER FEDERAL EMPLOYEE? If applying as a status candidate with current or former Federal Service, please provide a copy of your last or most recent SF-50, "Notification of Personnel Action" which shows your appointment eligibility for the position for which you are applying. Your SF-50 must identify the highest grade you held on a permanent basis, Pay Plan/Pay Schedule, Series, and Grade/Pay Band, and career status. Multiple SF-50 may be submitted to demonstrate your highest previous rate and eligibility.
The following documents are required if applicable:
Special/Non-Competitive Appointing Authority Documents
Applicants selected for employment who are not current DOL employees will be required to provide proof of citizenship, and the E-Verify system will be used to confirm the employment eligibility of all new hires.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
Help
How to Apply
To apply for this position, you must complete the initial online application, including submission of the required documentation specified in the "Required Documents" section.
Follow the steps below to apply. Your application and ALL required supplemental documents MUST be received by 11:59 pm Eastern Time (ET) on the vacancy closing date to receive consideration. Paper applications and supplemental documents submitted in any other manner without prior approval from the vacancy contact will not be considered. Click here for information on Reasonable Accommodations.
SAVE your information before the 30 MINUTE TIMEOUT! For help, go to USAJOBS Help Center.
STEP 1 - Create USAJOBS Account on www.usajobs.gov, including Resume and Saved Documents Your resume must provide sufficient information to substantiate your responses to the self-assessment vacancy questions. If not, HR may amend your responses to more accurately reflect the competency indicated by resume content. FOR EACH EMPLOYMENT PERIOD, include: start/end month & year and note full-time or part-time (if part-time, include # of hours worked per week); otherwise, your application may be considered incomplete.
STEP 2 - Complete the 1st part of the application process (USAJOBS) Once you have identified a job on USAJOBS that you wish to apply for, click on the title and click the "Apply" button. For questions about the vacancy, contact the Agency Contact at the bottom of the announcement. Click "Start Application" and proceed through the 5 steps noted at the top of the USAJOBS page. You will be able to select a resume and documents from your USAJOBS Account that you can submit as a package as part of your DOL application. At Step 5, click "Continue to Agency Site".
STEP 3 - Complete the 2nd part of the application process (DOL) On the Department of Labor (DOL) page, create a DOL Account if you have not already and click "APPLY TO THIS VACANCY". Continue through the 7 progress steps indicated by circles at the top of the DOL page. The 3rd progress step is where you answer the vacancy specific questions. The 4th progress step "Documents" is where you submit required documents (only if applicable to you) specified in the "Required Documents" section of this vacancy. If you submit a document using the same document title, the 2nd submission will OVERWRITE the 1st submission.
STEP 4 - On the "Review and Submit" step, click "Submit Application" The last "Confirmation" step will turn green noting that your application was submitted successfully.
STEP 5 - Edit Application as needed by 11:59 pm ET of Closing Date by returning to USAJOBS, clicking the vacancy, then "Update Application".
Read more
Agency contact information
Troy Summers
Phone
215-861-5061
TDD
711
summers.troy@dol.gov
Address
Labor, Office of the Solicitor
1835 Market Street
Suite 2100
Philadelphia, Pennsylvania 19103
United States
Learn more about this agency
Next steps
Once your complete application is received, we will conduct an evaluation of your qualifications and refer candidates for selection consideration. Candidates will be referred to the hiring manager for further consideration and possible interview. You will be notified of the outcome. A selection is expected to be made within 30 calendar days from the issuance date of the certificate.
For instructions on how to check the status of your application, go to: USAJOBS Help Guide.
USAJOBS will no longer send status alert email notifications. You can check your application status in the TAS by logging into USAJOBS and in the Applicant Dashboard, click the hiring agency Talent Acquisition System (TAS). If the TAS does not provide application tracking information, contact the agency point of contact on the job announcement.
Read more
Fair & Transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
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Help
Overview
03/30/2023 to 04/13/2023
$54,576 - $70,948 per year
GS 07
1 vacancy in the following location:
New York, NY 1 vacancy
Remote job
No
Yes-as determined by the agency policy.
Occasional travel - This position is subject to occasional travel.
No
Permanent -
Full-time -
Competitive
08 - There is no obligation to provide future promotions if you are selected. Promotions are dependent on your ability to perform the duties at a higher level, meet all the performance requirements, and supervisor's recommendations to the next grade.
0986 Legal Assistance
No
Not Required
No
Non-sensitive (NS)/Low Risk
Credentialing
DE-23-PHIL-SOL-0059
715872900
This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/job/715872900. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.