Legal Assistant

About the Company

What Makes Stephen Gould Exceptional Founded through a passion for entrepreneurship, our success is due to the ingenuity and tenacity of our extraordinary teams, bringing people and ideas together. With Stephen Gould, everything is within reach—including an exciting career opportunity. We want you to join our team and build on our incredible 80-plus years of excellence. Stephen Gould looks for people who want to design and develop exciting solutions for a variety of engaged and passionate clients across the globe. With headquarters in Madison, New Jersey, 40 locations throughout the U.S., and operations in six countries outside the U.S., we have grown tremendously while staying true to our 5 Principles: Stephen Gould - 5 Principles

About the Role

What will I do? As a Legal Assistant, you will provide high-level administrative support to the Legal team in our corporate headquarters located in Madison, NJ. Stephen Gould offers a hybrid work environment, with this role requiring at least three (3) days per week in office. The office is a busy hub for Stephen Gould, and in this role, you must be comfortable communicating with all levels of employees, be highly organized and detailed oriented, and driven to adhere to deadlines in a fast-paced setting.

Responsibilities

• Provide high-level operational and administrative support to the Legal team.
• Schedule meetings and manage calendars.
• Draft and format routine correspondence, memos, and cover letters.
• Assist with file and document management, including signature logistics.
• Assist with contract operations, including routing contracts for signature, and tracking contract execution status.
• Handle certificate of insurance requests and support customs inquiries.
• Provide litigation support, such as litigation hold administration, docket calendar management, coordination with outside counsel and insurance carriers, and monitoring discovery compliance.
• Perform other duties as assigned.

Qualifications

• 5+ years of administrative experience supporting a legal team or in a legal operations environment.
• Associate degree in business or related discipline preferred.
• Experience working in a corporate sales or a service operations related environment preferred.

Required Skills

• Basic understanding of legal procedures, requirements, and litigation processes.
• Excellent proofreading and grammar skills.
• Strong attention to detail and ability to multi-task effectively.
• Excellent communication skills, including responsiveness to time-sensitive requests and the ability to route urgent matters appropriately.
• High proficiency in Microsoft Word, Excel, Outlook and virtual communication and collaboration tools including Microsoft Teams, Webex and Zoom.
• Familiarity with AI tools to support legal operations and document workflow.

Pay Range and Compensation package

Salary range: $60,000 - $82,000. This position is eligible for benefits, including paid time off, sick time, medical and dental benefits, and 401K contribution and company matching.

Equal Opportunity Statement

THIS POSITION DESCRIPTION IN NO WAY SATES OR IMPLIES THAT THESE ARE THE ONLY DUTIES TO BE PERFORMED BY THE EMPLOYEE(S) INCUMBENT IN THIS POSITION. EMPLOYEES WILL BE REQUIRED TO FOLLOW ANY JOB-RELATED INSTRUCTIONS AND TO PERFORM ANY OTHER JOB-RELATED DUTIES REQUESTED BY ANY PERSON AUTHORIZED TO GIVE INSTRUCTIONS OR ASSIGNMENTS.

Stephen Gould is an equal opportunity employer. Applicants requiring a reasonable accommodation to participate in the hiring process should contact Human Resources.