Legal Administrative Assistant

Job Title: Legal Assistant / Receptionist MUST SPEAK CREOLE!!!

Location: West Palm Beach, FL

Salary: $45,000 per year

About the Role

A busy and growing West Palm Beach law firm is seeking a bilingual Legal Assistant / Receptionist who is organized, professional, and client-focused. This position plays a key role in supporting attorneys while ensuring clients receive excellent service from the moment they contact our office. This role combines front desk responsibilities, administrative support, and legal case preparation.

Key Responsibilities:

• Greet and welcome clients and visitors in a professional and friendly manner
• Answer and direct incoming phone calls while providing basic information to clients
• Schedule and confirm appointments and manage attorney calendars
• Receive, sort, and distribute incoming mail and deliveries
• Maintain organized client files and case documentation
• Prepare written communication and updates to clients
• Assist attorneys with trial preparation, organizing evidence, and preparing exhibits
• Coordinate witness scheduling and ensure readiness for hearings or trial
• Perform general administrative tasks including filing, scanning, photocopying, and document preparation

Qualifications:

Required

• Bilingual in Haitian Creole
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• High school diploma
• Associate degree or higher OR 3 years of experience working in a law firm

Preferred

• Strong organization and multitasking skills
• Excellent communication and customer service abilities
• Attention to detail and ability to maintain confidentiality
• Professional demeanor with clients and staff

Compensation & Benefits

• Salary: $45,000 annually
• Health Insurance: Available after 90-day probationary period
• Holiday Bonus: Based on firm performance