Job Title: Intake Coordinator ABA & Early InterventionPosition SummaryThe Intake Coordinator ABA & Early Intervention is responsible for managing the intake, referral, and service coordination process for families entering Applied Behavior Analysis (ABA), Early Intervention (EI), and related support programs. This role serves as the primary point of contact for new families and referral sources, ensuring a smooth and supportive onboarding experience from initial inquiry through evaluation, placement, and service start.Key responsibilities include conducting intake calls, gathering demographic and insurance information, verifying benefits, explaining services and timelines, and ensuring all required intake documentation is completed accurately and on time. The coordinator also manages evaluation scheduling, provider availability, appointment confirmations, and ongoing communication with families throughout the onboarding process.Additional duties include coordinating therapist case assignments based on geographic service areas, assisting with classroom enrollment and open placements, processing referrals to EI and partner agencies, tracking IEP meetings and provider documentation deadlines, and ensuring providers remain current with onboarding, training, and annual compliance requirements.This role is ideal for a highly organized, detail-oriented professional who thrives in a fast-paced environment, communicates effectively with families and staff, and is passionate about helping children access quality services efficiently.QualificationsStrong administrative, scheduling, and organizational skillsExcellent written and verbal communication abilitiesAbility to multitask, prioritize, and meet deadlinesExperience in healthcare, education, behavioral health, or pediatric services preferredFamiliarity with ABA, Early Intervention, insurance verification, or IEP processes preferredProficiency with scheduling systems, spreadsheets, and documentation platformsCompensation & IncentivesCompetitive hourly pay based on experienceDirect deposit payroll401(k) retirement planPaid Time Off (PTO) for full-time and part-time employeesHealth insurance eligibilityPossibility to work remotely Six paid company holidaysOpportunities for growth within a rapidly expanding organization
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