Information Technology Project Coordinator

!!ONSITE ROLE!!

Job Description

Primary responsibilities:

• National Coordination of New Hire \ Replacement PC Builds for all 5 Regions
• Ordering and tracking PCs for new hires or replacements nationally
• Coordinate with SHI partners for ordering, tracking, and delivery of new PC’s and peripheral devices
• Maintain accurate Buildsheet tracking and closures
• Coordinate with all regional HR and Project Management teams to ensure known hardware and software is procured for employees
• Manage any additional data transfer requirements for existing PC upgrades as needed
• Build/deploy PCs from local stock inventory as needed

• Asset management and procurement for Digital Services IT hardware
• Maintain SHI Inventory of New PC and peripheral hardware
• Reallocation reporting / routing for bulk SHI inventory coordination with Yards and or 02S

• IT Store Management
• Manage IT Store site - maintaining hardware standards and device types reflect accurately
• Manage incoming service desk tickets related to IT Store order status and or billing

• Intern Hardware Management and Processes
• Refurbished PC inventory tracking
• Primary POC with internal ECPM team for intern strategy, planning and communication
• Create and maintain all documentation for distribution
• 2025 Intern Season
• Coordinate with regional digital services team to create communications including pre-hire communication and coordination with operations teams
• Intern onboarding survival guides
• Asset recovery communications
• Delivery and recovery for all intern machines and peripherals
• Communication with HR and regional teams

• Invoice Processing for PC and hardware procurement
• Code and route to appropriate manager for final approval

Qualifications

Education & Experience

• Associate’s degree preferred; equivalent combination of education and experience will be considered.
• 5+ years of experience in an administrative, executive assistant, or similar support role; experience supporting senior leaders strongly preferred.
• Experience in Accounting, Information Technology, Human Resources, or professional services environment is preferred.
• Experience working in a fast-paced, matrixed organization with multiple stakeholders.

Skills & Competencies

• Exceptional organization and planning skills with the ability to manage multiple priorities, deadlines, and stakeholders.
• Strong attention to detail and accuracy in scheduling, documentation, invoice handling, and written communications.
• Advanced proficiency in Microsoft Outlook, Word, PowerPoint, and Excel; experience with SharePoint, Teams, and OneNote a plus.
• Excellent written and verbal communication skills, including the ability to draft clear, concise emails and meeting materials.
• Comfortable working with basic financial and HR documentation (invoices, notices, program forms) and following defined processes.
• Proactive, resourceful, and able to work both independently and as part of a team.
• Strong interpersonal skills and the ability to build relationships at all levels of the organization.
• Comfortable working with executives and leadership teams, including anticipating needs and providing solutions.

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