SNI Companies is searching for a dedicated HR Assistant to support our client in the Jacksonville, FL area. The ideal candidate will be an experienced, proficient Microsoft Excel user and have 3+ years of previous HR Assistant/Clerk/Support experience.
Pay Rate: $25.00 to $27.00 an hour (depending on education/experience)
Schedule: Monday through Friday, 8AM to 5PM (in-office required)
HR Assistant Job Summary
Reporting to the HR Manager, the HR Clerk is responsible for performing a wide range of administrative and payroll-related functions. This role primarily supports the Human Resources Department in processing bi-weekly payroll for hourly employees, contributing to the development and administration of value-added HR policies and programs, and delivering efficient, customer-focused support and solutions. The position also helps ensure employees have the resources needed to effectively meet organizational and customer needs.
Duties and Responsibilities:
- Prepare and process accurate, timely bi-weekly payroll for hourly employees.
- Maintain payroll records, including employee data, timesheet processing, pay distribution, tax withholdings, and voluntary deductions.
- Reconcile payroll reports with general ledger entries and insurance invoices to ensure accuracy and completeness.
- Process wage garnishments, including child support, spousal support, and liens.
- Investigate and resolve discrepancies involving payroll, benefits providers, and internal records.
- Communicate with department supervisors to address missing time entries and obtain necessary approvals.
- Process and reconcile monthly invoices from insurance providers.
- Serve as a liaison between employees and third-party benefits administrators to assist with enrollment and issue resolution.
- Coordinate with staffing agencies regarding temporary employee time tracking, invoicing, and billing inquiries.
- Support the Accounting Department with month-end processes related to HR and payroll general ledger accounts.
- Maintain strict confidentiality of employee and payroll information.
- Generate payroll-related reports for management as requested.
- Perform data entry and maintain accurate filing systems.
- Coordinate employee engagement activities, including recognition programs, fundraising initiatives, holiday events, and bi-weekly catering, as well as monthly birthday and anniversary acknowledgments.
- Facilitate onboarding, orientation, and offboarding processes, and maintain accurate employee records for hourly staff and temporary workers.
- Perform other duties as assigned.
Requirements:
- 3+ years of previous HR Support experience
- High School Diploma/GED required; Associates degree in related field preferred
- Proficiency with Microsoft Excel, Word, Adobe, and Canva
- Strong organizational and time management skills
- Ability to work independently and manage priorities without micromanagement
- Strong interpersonal skills with the ability to handle confidential information
- Must be able to pass background check and drug test
- Must be able to work on-site
Benefits:
- Medical, Dental, & Vision Insurance
- 401k Plan with employer matching
- Short & Long-Term Disability & Life Insurance Plans
- PTO, Holiday Pay, & Sick Days
- Unlimited use of on-site employee gym and purified water refill stations
- Volunteer opportunities to make a different in the Jacksonville community
- Regular work events such as Employee Appreciation Week, Holiday Celebrations, March Madness, and more
