Human Resources Analyst (Part-Time)

Human Resources Analyst
(Part-Time)

The Human Resources/Risk Management Agency currently has one (1) part-time Human Resources Analyst vacancy within the Administration Division.

Join a collaborative team that cares as much about people and public servanthood as you do! The City of Ontario Human Resources/Risk Management Agency is seeking self-driven, motivated and talented human resources professionals passionate about growing in a professional environment and playing an active role as contributors to the rapid growth and development of the City. The Human Resources Analyst will play a key role in assisting the City to establish its goal in becoming the Premier Community of the Inland Empire.

The Human Resources / Risk Management Agency is seeking a proactive and detail-driven professional to support our Administration Division in the areas of Training & Development, Labor Relations, and organizational initiatives. This is an excellent Part-Time opportunity for someone who enjoys balancing administrative precision with creative problem-solving

In this role, you will:

• Coordinate Training & Development activities, including Workday Learning administration

• Research and recommend training programs to support employee growth

• Assist with contract management and vendor coordination

• Help plan and execute Citywide employee events

• Support labor relations functions, including MOU administration

• Track key HR metrics and KPIs to drive data-informed decision-making

*This current part-time role will provide coverage during normal business hours for the Human Resources / Risk Management office which are Mon. - Thurs. 7:30am to 5:30pm & Fri. 8am to 5pm. However, hours may vary outside of normal business hours due to support/attendance of city events/training.


The Ideal Candidate

Ideal candidates will possess outstanding analytical skills with the drive to continuously assess and improve the efficiency and effectiveness of services provided; have the innate ability to take initiative and prioritize multiple conflicting demands in a high-pressure environment; demonstrate support for team efforts by readily accepting a variety of tasks, responsibilities, training opportunities and "going the extra mile.” The successful candidate will have exceptional communication and interpersonal skills with a customer service orientation; be resourceful and adaptable with the ability to anticipate the future needs of the organization; exhibit problem solving skills leading to sound judgment and quality decisions; and is passionate about the field of human resources and risk management. The successful candidate will embody the Department's mission and vision as well as the qualities of a "Five Tool Player" – Leader, Thinker, Communicator, Operator and Public Servant - and the principles of the City'sCustomer Service Philosophy – Empathy, Respect, and Problem Solving.

The following procedures will apply:

• The Eligibility List will consist of both internal and external applicants who meet the qualifications and successfully complete any required selection processes.
• The hiring department has the discretion to consider internal applicants on the Eligibility List prior to considering external candidates on the Eligibility List.
• The City of Ontario reserves the right, if necessary, to accept only the first one hundred (100) applications from applicants that meet the qualification guidelines below.
• Completed applications will be reviewed and only qualified applicants whose qualifications best meet or exceed the requirements of the position and needs of the City will be invited to participate further in the selection process.
• This recruitment will result in an eligibility list, which will be used to fill any current and future part-time vacancies within this classification. Part-time employees may be scheduled to work up to 29 hours per week and are not eligible to participate in the City's health insurance or retirement plans.

The Human Resources/Risk Management Agency
As the organization's architect, the Human Resources/Risk Management Agency is a team of dedicated, talented professionals eager to contribute to and support the on-going growth and evolution of the City of Ontario’s workforce and community.

Divisions:
Administration | Benefits | Classification & Compensation | Risk Management | Service Team

• Agency Mission:Build a world class team connecting people to their purpose.
• Vision:To be the premier employer in the Inland Empire while providing proactive service to our community and workforce.
• Core Values:Accountability, Collaboration, Empathy, E.D.I., Integrity, and Resiliency.
• Expectations:Agility, Continuous Learning, Innovation & Creativity, Leadership,Meaningful Communication, Teamwork, Service Excellence, and Quality Results.
• Strategic Plan:Build a reputation for the City of Ontario as the Employer of Choice in the Inland Empire through excellence in employee engagement, recruitment, and retention. Modernize Human Resources/Risk Management policies, processes and systems for operational effectiveness, future flexibility, and enhanced user experience.

The City of Ontario is a dynamic leading community in the Inland Empire with a variety of full-time and part-time employment and volunteer opportunities. Ontario enjoys the reputation of being a progressive City which provides solid leadership to its citizens and to the business community. The City provides a full range of services to the community including, but not limited to: Police, Fire, Management Services, Community Life & Culture, Community Development, Economic Development, Public Works and the Ontario Municipal Utilities Company. The City’s team is staffed with approximately 1,517 full-time equivalent diverse and talented employees who work to support a common goal of providing excellent service to the community.

The City’s vision for the future is very exciting, and we foresee tremendous growth within the years to come. We welcome you to view the City of Ontario’s 2026 State of the City video by clicking on the link below as well as the other links to learn more about the City:

State of the City The Ontario Plan Smart Ontario Downtown Ontario
The essential functions typically performed by the Human Resources Analyst include the following:

• Performs a wide variety of professional level responsibilities for any combination of assigned human resources / risk management programs and services.
• Meets with agency and departmental representatives to review human resources / risk management needs and concerns; discusses staffing requirements, employee development goals, workers compensation claims, safety programs and commercial insurance coverage.
• Conducts classification studies of individual positions or limited classification series, and assists in highly complex classification studies involving multiple classifications, departments and sensitive personnel issues; conducts job analyses; prepares or updates class specifications; develops recommendations regarding new classifications, salary levels, and Fair Labor Standard Act designation; assists with the implementation of recommendations and maintenance of classifications records, databases and salary schedules.
• Conducts compensation and benefit surveys; analyzes and presents survey data; makes recommendations regarding compensation adjustments; assists with preparing salary resolutions and related documents.
• Conducts recruitments and administers selection processes; develops innovative marketing and recruitment plans, including for hard-to-fill positions; analyzes job requirements and develops screening and testing methodologies.
• AdministersHRISsystems;writesqueriesandpreparesreports;analyzescurrentprocesses andrecommends improvements;works withinformationtechnology stafftoimplement new and revised procedures of limited scope.
• Assists in developing human resources / risk management policies and procedures; assists in the preparation of memoranda of understanding and compensation and benefits profiles; interprets and explains policies and procedures to applicants, employees, managers, supervisors and designated personnel.
• Conducts investigations of grievances, discrimination complaints, allegations of misconduct and performance issues; makes recommendations for appropriate action; prepares required documentation and responses.
• Researches issues, prepares statistics, and provides analysis and recommendations related to equal employment opportunity, air quality compliance, labor relations, strategic initiatives, workers compensation, general liability claims, and other human resources / risk management programs.
• Coordinates Citywide training programs with consultants and/or in-house instructors; conducts training of city staff on human resources / risk management related topics; tracks training programs and activities.
• Performs professional-level support and analysis in coordinating and performing functions of the City’s Risk Management programs including but not limited to workers’ compensation, claims management, certificate of insurance review, insurance and risk assessment, loss prevention, safety programs, department of transportation (DOT), employer pull notice (EPN) program, and related work as necessary.
• Researches and assesses claims related to the City's third-party administrator including tracking and recommending alternative solutions to claims.
• Conducts and assesses safety inspections, investigations and provides recommendations including following Occupational Safety and Health Act (OSHA) regulation requirements.
• Analyzes and process requests for leaves of absence, reasonable accommodation and disability retirement; conducts interactive process meetings; and coordinates and resolves complex issues regarding extended leaves and the integration of accrue leave, disability programs and workers compensation benefits.
• Assists in the administration of employee benefits programs, including medical, dental, life, vision, flexible spending accounts, deferred compensation and disability insurance plans, and CalPERS retirement plans; assists with annual open enrollment for benefits; assists with the implementation of health and wellness programs.
• Ensures new hire forms and personnel transaction forms are processed and filed as needed.
• Performs related duties as assigned.

Education
Bachelor's degree or equivalent from an accredited college or university in Human Resources Management, Organizational Development, Public Administration, Business Administration, or a related field.

NOTE: Proof of education must be provided by way of attachment to your online application or as an email attachment sent to the Hiring Agency Representative at, or before, time of the reference check process. Acceptable forms of proof include Unofficial Transcripts, Official Transcripts, Photos and/or Photocopies of Institutional Degree/Certifications. Failure to provide the required documentation at, or before, time of the reference check process will result in disqualification.

Experience
Three years of professional or technical experience in human resources, employee benefits, risk management, or a closely related field.
Licenses
Individuals must be physically capable of operating a motor vehicle safely and possess a valid Class C California Driver’s License OR be able to demonstrate the ability to travel to scheduled or unscheduled visits to various locations in the City which may or may not be reachable by public transportation. This requirement applies at time of appointment and throughout employment in this classification.
Desirable
Previous experience providing generalist human resources or risk management support in a municipal/public sector environment and/or in a unionized environment.

How to Apply

Apply online by clicking on the "Apply" link at the top of this announcement. If this is the first time applying for a position using governmentjobs.com you will be prompted to create a new user account, otherwise log in with your username and password. Your application and responses to any supplemental questions will be used to evaluate your qualifications for this position. It is suggested that your application include the following:

• List any relevant experience and education that demonstrates thatyouqualify for the position.
• List all periods of employment for at least the past 10 years, beginning with your most recent or present employer (including, if applicable, all employment with the City of Ontario).
• Separately list each position held, including different positions with the same employer.

A resume may be attached to your application but will not substitute for the proper completion of your application. Applications that are not properly completed may be rejected.
NOTE:Transcripts from colleges, universities or technical schools outside of the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. Failure to provide a transcript or credential evaluation report will result in your application being rejected and you will not be able to continue in the selection process for this position.
Application Process

Applicants arerequired to submit required certification(s) or other required documentation as outlined in the Qualifications Guideline section of this bulletin. Please use the attachment function found on the City's online application to attach copies of the requested certification(s) or other documentation. Failure to attach required documentation may result in the rejection of your application. Please contact the Human Resources/Risk Management Agency if you have any questions regarding the application process.

Your application is the primary tool used to evaluate your job qualifications. It is important that your application show all the relevant education and experience you possess. Failure to complete these sections may result in the rejection of your application.

Supplemental Questions
To complete your application for this position you will be prompted to respond to supplemental questions. This information will be used as part of the application screening and selection process and is designed to help you presentyour qualifications for this position.This may include a selection step in which your application and supplemental questions are reviewed and scored by a panel of raters familiar with this position.
Incomplete responses, false statements, omission, or partial information may result in disqualification from the selection process. Your responses should be consistent with the information provided on your application.
Please provide succinct, concise, descriptive, and detailed information for each question. If you have no experience, write "no experience" for the appropriate question.
Email Notices

Email is the primary way that the Human Resources or Hiring Department will communicate with you. Please check your email account (including the SPAM folder) on a regular basis for any emails related to the application or selection process. Emails from the city of Ontario will come from "@ontarioca.gov" or "governmentjobs.com." If you change your email address after submitting your application, please visit governmentjobs.com and update your profile.
Frequently Asked Questions
If you have any additional questions regarding the application process, please refer to ourFrequently Asked Questionspage.