Hiring Coordinator

COMPANY INFORMATION:

Established in 1986, ATS Automation is the leading provider of energy management services, automated control systems, critical airflow solutions, and building systems integration. We aim to be the market leader in excellence in building technologies by providing the industry’s best teams, engineered solutions, service support, and products.

At ATS, we custom engineer and install building automation systems to optimize buildings’ mechanical and electrical systems, reduce building energy consumption, increase tenant comfort, and maximize the productivity of tenants and facilities management personnel.

Headquartered in the Pacific Northwest, with 14 offices and growing across the United States, we support and manage complex building automation and controls projects across the country and abroad. We seek out candidates from diverse backgrounds who are curious and eager to learn, have excellent communication skills, and who possess an exceptional work ethic and initiative.

ATS is committed to employee development and offers an extensive training program and ongoing advancement to all employees. Our company enjoys remarkable tenure and we take pride in our employees’ ability to grow their career and find long-term success at ATS.

JOB SUMMARY:

The Hiring Coordinator provides essential administrative and coordination support to the Talent Acquisition Specialist and the Training & Development team. This role manages candidate communications, coordinates interview logistics, assembles new hire materials, and supports a variety of operational tasks that keep the recruiting and training functions running smoothly.

DUTIES AND RESPONSIBILITIES:

• Coordinate interview scheduling with candidates and hiring managers, including confirming locations, video links, and logistics
• Conduct candidate follow-up calls and emails to confirm interest, communicate offer status, and confirm upcoming interviews
• Assemble and distribute new hire backpacks and tech tool kits, including welcome materials, gear, and onboarding items
• Order and maintain inventory of business cards, career fair supplies, new hire gear, and other branded materials
• Coordinate employee photo sessions and support job fair logistics
• Maintain accurate candidate records in company applicant tracking system
• Confirm training enrollments and registration details to participants
• Coordinate meal orders and catering for training sessions and internal events
• Order and restock training materials including binders, printed content, and supply kits
• Maintain training spaces to ensure rooms are clean and stocked Provide general project and administrative support including scheduling, supply orders, data entry, and follow-up on open items

SKILLS AND ABILITIES:

• Strong verbal and written communication skills, including comfort with phone and email outreach to candidates
• Highly organized with strong attention to detail and the ability to manage multiple tasks simultaneously
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, Teams)
• Customer-service mindset with a professional, friendly demeanor in all candidate and employee interactions
• Ability to work independently, prioritize tasks, and meet deadlines with minimal supervision
• Discreet and professional in handling sensitive candidate and employee information
• Comfortable learning new systems; experience with applicant tracking or LMS platforms a plus
• Annual base salary ranges from $54,000-$70,000 depending on experience
• Additional information about our benefits

WORK ENVIRONMENT AND PHYSICAL DEMANDS:

This position is non-remote, in-person, office work environment primarily at our Renton location. Occasional off-site work on college campuses, at job fairs, or other events will be required. This position involves working in an office environment with prolonged periods of sitting at a desk and working on a computer. Occasional need to lift up to 15 pounds. Small repetitive motion with mouse and keyboard are required.

COMPENSATION AND BENEFITS

• Annual base salary ranges from $54,000-$70,000 depending on experience
• Additional information about our benefits

POSITION TYPE AND HOURS

• Full-time, non-exempt
• Typical Monday – Friday from 8:00am-5:00pm with flexibility as needed
• Local travel as required
• This position requires an in-office presence

CREDENTIALS AND EXPERIENCE

• High school diploma or equivalent required
• Associate’s degree or higher preferred
• 1+ years of experience in administration, recruiting, HR, or customer service
• Experience with applicant tracking systems or scheduling tools preferred
• Familiarity with recruiting or onboarding workflows a plus

ATS is an equal opportunity employer and we are committed to complying with all federal, state, and local laws providing equal employment opportunities. When making hiring and employment decisions, we do not discriminate based on race, color, national origin, ancestry, religion, sex, gender identity, sexual orientation, marital status, pregnancy, age, military service, military or veteran status, physical or mental disability, medical condition as defined under state and federal law, or any other legally protected category. All such discrimination is strictly prohibited.

The above job description may not cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.