Under the supervision of the Director of Budget, the Grants and Special Projects Manager serves as a key financial leadership role responsible for ensuring the integrity, compliance, and strategic alignment of the College’s fiscal operations. The Grants and Special Projects Manager oversees the day-to-day financial management of grants and contracts, financial analysis, compliance monitoring, reconciliation, reporting, and assists with budget development. Additionally, this role provides expert guidance to departments, ensures adherence to federal, state, and sponsor requirements, and supports institutional decision-making through advanced financial, analytical, and project-based accounting work. This description is not intended to cover every aspect of this job. We are a team that works together to meet the needs of those we serve, and every member of the team is expected to contribute, even beyond the specific responsibilities listed in this description.
Clover Park Technical College celebrates the many individuals that make up our community and embraces the opportunity to learn from both our differences and similarities. CPTC values equity and respect. We seek to create an environment of innovation and excellence and focuses on student success, lifelong learning, and social responsibility.
While the full annual salary range for this role is $97,460.24 to $118,759.57, successful candidates are typically hired at the beginning of the salary range (Level AF20, Step A) and receive scheduled salary increment increases in accordance with the applicable Collective Bargaining Agreement.
This position has been designated as a bargaining unit position represented by the AFT Professional Staff, Local 6431.
Duty: Grants and Contract Work
Tasks include:- Support Program Managers in developing, reviewing, and submitting grant and contract proposals
- Generate awards and create grant budgets in ctcLink
- Manage post-award financial activities to ensure compliance with federal, state, and sponsor requirements
- Review expenditures and provide guidance to ensure compliance with award terms and rules
- Prepare and modify grant budgets, including submission to SBCTC when required
- Approve travel and accounts payable vouchers for grant-related charges
- Review and approve grant and contract invoicing prior to submission to Federal, State, Local, private grants and contracts
- Reconcile external grant systems with internal transactions with internal accounting records
- Coordinate with Finance staff and Program Managers to ensure accurate transactions processing, including second journal sets
- Perform grant-related expense transfers and assist Program Managers with corrections, as needed
- Execute drawdowns from various grant systems when appropriate, including Financial Aid drawdown cash requests
- Conduct Financial Aid expenditure reconciliations and resolve discrepancies with Student Aid Scholarships, and/or Workforce Development offices
- Track and reconcile grant required Time and Effort and payroll expenditures; recommend revisions, as appropriate
- Establish user access and permissions in internal and external grant systems
- Maintain comprehensive documentation, including awards, modifications, and expenditures
- Provide training to Grant and Budget Managers
- Work closely with Director of Budget to support fiscal year-end close-out
Duty: Budget Development, Financial Analysis, and Special Projects
Tasks include:- Assist in developing operating budget, providing strategic financial analysis to align departmental requests with institutional priorities
- Leads institutional accounting and finance special projects, as assigned by leadership
- Assist in developing and maintaining a program vitality model to assess financial performance of the College’s technical programs
- Conduct and perform detailed financial analyses to support planning, resource allocation, and executive decision-making
- Track capital project budgets, expenditures, encumbrances, and diverse funding sources
- Maintain systems of internal controls to ensure accuracy, safeguard assets, improve operational efficiency, and ensure adherence to fiscal policies
- Support position control processes, including development of procedures for authorizing and funding new staff positions
- Assist with review and analysis of State allocations proposals
- Assist in monitoring state allocation spending to ensure accuracy and compliance with reporting requirements
- Run database queries and prepare complex analytical reports
- Participate in and provide backup for other Budget and Finance operations, as needed
Duty: Other duties as assigned
Tasks include:- Participate in college committees, trainings, and professional development activities, including State Board events
- Work effectively with individuals of diverse cultural, socioeconomic, and educational backgrounds
- Model strong interpersonal and collaborative skills, supporting a positive, team-oriented environment
- Promote a safe, inclusive, and bias-free work environment that respects individual differences
- Provide excellent customer service to internal and external constituents
- Bachelor’s Degree from an accredited institution in accounting, business administration or closely related field or equivalent experience
- A minimum of three years of work experience in an office environment that included strict confidentiality, direct customer contact, heavy workload, adhering to strict deadlines, researching rules and regulations and regular use of computer programs, especially spreadsheets and accounting systems
- Experience providing exceptional customer service
- Knowledge of the Washington State Community and Technical College administrative systems
- Ability to contribute to the college’s commitment to diversity by fostering a climate of multicultural understanding and appreciation
Application Instructions
- Complete application
- Attach your CTC certifications and/or industry-recognized credentials
- Upload a resume and cover letter describing your skills and experience
- Complete Supplemental Questions
All offers of employment at Clover Park Technical College are contingent upon successful completion of background checks, including criminal history. Information obtained from the background checks will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the specific position.
Should you have any difficulties uploading your documents, don't hesitate to contact NeoGov Technical Support at 1-855-524-5627, Mon-Fri 6:00 AM to 6:00 PM Pacific Time
Supplemental Information
At this time, Clover Park Technical College is not sponsoring H1-B Visas.
Land Acknowledgement Statement
We acknowledge that we are on the traditional land of the Puget Sound Salish peoples belonging to the Puyallup, Steilacoom, Nisqually, and Squaxin Island tribes and bands, and we honor and thank the traditional caretakers of this land. We value the tribes in our community, and the impact that they continue to make on our college to this day. For more information about CPTC's commitment to indigenous tribes, please visit http://www.cptc.edu/diversity
Why Work at Clover Park Technical College?
At Clover Park Technical College, we are proud to be part of Washington State's Community and Technical College system, supported by the State Board for Community and Technical Colleges (SBCTC). Our institution is dedicated to building strong individuals, families, and communities by providing accessible, high-quality education and training.
Working here means being part of a team that empowers students to develop their skills and talents, preparing them to become engaged global citizens. Our faculty and staff create a dynamic learning environment where students feel supported and motivated to succeed. As an employee, you’ll have opportunities to participate in college events, clubs, and committees that foster engagement and connection. Guest speakers and professional development opportunities further enrich the experience, ensuring that both students and staff continue to grow and thrive.
Our History
Clover Park Technical College is located in Lakewood, Washington. Our college has a rich history of professional and technical education dating back to the 1940s, when Clover Park School District established aWar Production program, training civilians as auto mechanics, aircraft-service mechanics, ship-fitters, welders, and blueprint readers. Now, CPTC offers more than forty programs in Aerospace, Advanced Manufacturing, Health Sciences, Human Services, Business, Hospitality, Science Technology, Engineering, Transportation and Trades.
CPTC has two campuses: Our main campus is located in Lakewood, WA, and our South Hill Campus is located in Puyallup, WA.Learn more about Clover Park Technical College by visitingAboutCPTC.
Jeanne Clery Statement
Notice of Availability of Annual Security Report: Clover Park Technical College's Annual Security Report is available online athttp://www.cptc.edu/risk/safety/security.
Equal Opportunity Employer
Clover Park Technical College is an equal opportunity employer and committed to principles of diversity. We consider applicants for all positions without regard to race, color, creed, religion, age, marital status, national origin, sex, sexual orientation, disability, genetic information or status as a disabled veteran or Vietnam-era veteran.
Non-Discrimination Statement
Clover Park Technical College does not discriminateon the basis ofrace, color, national origin, age, perceived or actual physical or mental disability, pregnancy, genetic information, sex, sexual orientation, gender identity, marital status, creed, religion, honorably discharged veteran or military status, or use of a trained guide dog or service animal.
For inquiries, please contact:
- Title IX Coordinator: James Neblett, Associate Vice President for Human Resources & Culture 253-589-5533 |james.neblett@cptc.edu
- Section 504/Disability Coordinator: Sarah Addington, Manager of Student Disability Services 253-589-5755 | sarah.addington@cptc.edu
