GRANTS ADMINISTRATION OFFICER

The City Council appoints the City Manager, City Clerk, and Director of Police Oversight. The City Manager is responsible for the efficient administration of all City departments, excluding those under direction of a separately elected official, Board, or Commission. Long Beach is one of only three cities in California with its own Health Department and one of the very few municipalities with its own Utilities (Water and Gas) and Energy Resources Departments. The City is supported by a FY 2025 total budget of $3.6 billion with a General Fund budget of $752 million. More than 6,000 full- and part-time employees support municipal operations with the majority being represented by eleven recognized employee associations. To learn more about the City of Long Beach, go to:www.longbeach.gov.

• Responsible for seeking Federal, State, County, and other agency grant opportunities and identifying current or upcoming CIP projects which meet grant eligibility.
• Works with Department and City leadership to determine which grant opportunities to pursue.
• Oversees the Department's most critical and complex application efforts.
• Works in tandem with the Government Affairs Office in the City Manager's Office.
• Acts as an external affairs liaison to inter-government agencies (LA Metro, SCAG, County, State, and Federal legislature, etc.) to coordinate Department of Public Works external funding sources.
• Maintain Department-wide best practices regarding applying for, securing, expending, and tracking grant funds.
• Responsible for coordinating responses to audits relating to grant funds.
• Plans and tracks grant funds received and expended in the Elevate '28 Infrastructure Investment Plan.
• Responsible for the day-to-day management of the $750 million Elevate '28 Infrastructure Investment Plan, including working with CIP project managers to update the Elevate ’28 data points every quarter for internal and external reporting.
• Oversees a team of in-house grant writers.
• Manages a bench of consultants who are available to assist with grant writing opportunities and complex cost/benefit analyses, as needed.

• Knowledge of project management technical skills and best industry practices.
• Uses a high level of tact, diplomacy, and discretion in dealing with sensitive confidential and political situations.
• Assesses and organizes work and set priorities.
• Communicate expectations effectively and holds staff accountable.
• Take initiatives and exercise sound independent judgement.
• Able to handle frequent interruptions while completing multiple assignments with competing deadlines.
• Manages a wide range of projects simultaneously.
• Establishes and maintains effective working relationships with stakeholders at all levels including City and department management, public officials, contractors, vendors, employees, and the public.
• Creative problem-solving skills.
• Strong organizational and interpersonal skills.
• Exceptional customer service skills and dedication to continuous improvement.
• Excellent oral and written communications skills including the ability to serve as a department spokesperson in small or large group settings.

• Graduation from an accredited college or university with a bachelor’s degree (proof required).
• Candidates may substitute experience offering specific and substantial preparation for the duties of the position for the required education on a year-for-year basis.

• Three (3) years of increasingly responsible professional experience managing and/or administering publicly funded projects or programs or performing other related grant management activities.
• One (1) year of the required experience must have been at a lead or supervisory level.

• Possession of a valid California Class C Driver License is required prior to appointment.

• Experience in managing and/or administering grant funded projects or programs.
• Experience in applying for and securing Federal, State, County, or other agency grant funding.