Front Desk Administrative Assistant

Job Title: Front Desk Administrative Assistant

Job Description

The Front Desk Administrative Assistant supports daily operations in a large, highly active Tampa office environment. This role serves as the primary front-of-house presence, greeting visitors and employees, coordinating meetings and events, and providing broad administrative and operational support. The position helps ensure the office remains professional, organized, and fully prepared to accommodate frequent meetings, visitors, and employee activities while offering strong potential for growth into more advanced administrative or office operations responsibilities.

Responsibilities

• Serve as the first point of contact for visitors, employees, and guests, managing front-of-office communications and visitor access while maintaining a professional, welcoming environment.
• Receive deliveries and coordinate on-site access needs to ensure smooth daily operations.
• Coordinate logistics for meetings, events, and gatherings, including scheduling, room reservations, and ensuring spaces are prepared and properly equipped.
• Support food, supply, and equipment needs for meetings and events, including ordering, setup, and basic coordination with vendors as needed.
• Ensure shared spaces, such as conference rooms and common areas, remain clean, stocked, and ready for daily use.
• Provide general administrative coordination, including maintaining records, tracking documentation, and supporting routine office processes.
• Support system updates and help maintain accuracy in administrative processes and office-related information.
• Assist with purchasing, shipping, and inventory tracking, including preparing and submitting related expense documentation.
• Support office safety, compliance, and overall office readiness by following established procedures and escalating issues as appropriate.
• Assist with planning and execution of employee engagement initiatives and events in collaboration with office leadership and committees.
• Collaborate closely with office leadership, employee engagement committees, facilities teams, and external vendors to support day-to-day operations.
• Handle confidential information with discretion and professionalism in all front desk and administrative activities.

Essential Skills

• 1–3 years of experience in an administrative, office support, or operations support role, including internships or relevant part-time experience.
• Strong organizational and prioritization skills with the ability to manage multiple responsibilities in a fast-paced environment.
• Professional verbal and written communication skills suitable for frequent interaction with visitors, employees, and external partners.
• Proficiency in Microsoft Word, Outlook, and basic Excel, with a willingness to continue developing technical skills.
• Ability to provide reliable front desk, receptionist, and customer service support with a professional and welcoming demeanor.
• Ability to handle confidential information with discretion and sound judgment.
• Proactive, observant, and solutions-oriented approach with openness to feedback and learning.
• Solid administrative support capabilities, including clerical tasks, documentation, and basic recordkeeping.

Additional Skills & Qualifications

• Associate degree or an equivalent combination of education and experience.
• Experience working in a large, fast-paced, or professional services office environment.
• Experience supporting meetings, events, or office operations and logistics.
• Familiarity with collaboration and document management tools such as Microsoft Teams, SharePoint, and shared drives.
• Demonstrated ability to coordinate with multiple stakeholders, including leadership, facilities, and external vendors.
• Interest in growing into more Sr. administrative or office operations roles over time.
• Comfort working in a highly visible front-of-house role with frequent in-person interactions.

Work Environment

This role is based on-site in a large, highly active Tampa office and reports to office leadership and the administrative team. The Front Desk Administrative Assistant works closely with office leadership, employee engagement committees, facilities teams, and external vendors in a collaborative, professional services environment. The office experiences frequent meetings, events, visitors, and employee activities, requiring a consistent front desk presence and strong coordination of logistics. Daily work involves extensive use of Microsoft Office applications, collaboration tools such as Teams and SharePoint, and shared drives for document management. The environment is fast-paced, team-oriented, and growth-focused, with guidance, feedback, and development opportunities provided to support professional growth and increasing responsibility over time. Attire is expected to reflect a professional office setting, suitable for greeting visitors and representing the organization at the front desk.

This is a Contract to Hire position based out of Tampa, FL.

The pay range for this position is $25.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Tampa,FL.

This position is anticipated to close on May 15, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.