Fleet Supervisor

NOTE: This is an internal vacancy open only to current TOQC employees.

This job classification description is intended to be generic in nature and not an exhaustive list of all duties and responsibilities. The specific tasks/duties may vary based on position assignment and as determined by the Town of Queen Creek.
JOB CLASSIFICATION SUMMARY

Positions in this class are responsible for providing supervisory and administrative oversight of fleet operations and staff. Duties include planning, prioritizing, and assigning work; supporting employee performance management and development; serving as a liaison between departments; overseeing inventory and procurement functions; assisting with budget development and monitoring; and coordinating operational projects and services to ensure efficient fleet management.

DISTINGUISHING CHARACTERISTICS

This is a supervisory-level classification responsible for overseeing operational and support functions within fleet services. The role requires broad knowledge of assigned functions and processes. As a first-level supervisor, responsibilities include assigning and prioritizing work, counseling and supporting employees, resolving issues and grievances, and conducting performance evaluations. The position also provides recommendations related to personnel actions such as hiring, discipline, and compensation, while ensuring effective coordination and efficient operations. Work involves planning and coordinating work assignments, assigning work to subordinates, training, resolving issues, conducting performance evaluations and providing recommendations for hiring, terminations, discipline, etc.

ESSENTIAL DUTIES
The following are intended to describe core work functions of this classification. While the level and broad nature of essential duties may not change, specific work tasks will vary over time depending on the Town’s needs.

• Supervises staff; schedules staff, provides communication from management to work unit, delegates and monitors workflow; hires, coaches, evaluates, disciplines, inspects work and develops staff for efficient operation.
• Coordinates daily work activities; organizes, prioritizes, and assigns work; monitors status of work in progress and inspects completed work; confers with assigned staff, assists with complex/problem situations, and provides technical expertise; coordinates or conducts staff training activities.
• Prepares mechanic accountability reports to review with Mechanic Lead and Superintendent to maintain acceptable service levels and identify issues or trends.
• Oversees the parts warranty program and verifies all qualifying parts are submitted for warranty replacement.
• Manages employee safety and required classes/certifications for Fleet division.
• Manages and coordinates projects assigned to contracted staff.
• Tracks and makes budget recommendations; manages expenditures and purchases.
• Oversees fuel stations (inspections/permits, fuel orders, fuel deliveries, etc) and FM Live program.
• Receive all vehicles into fleet including inspecting all vehicles for specification compliance and also facilitating vehicle out of service process and disposal.
• Coordinates projects with other departments, contractors, organizations, vendors and consultants.
• Performs related work as assigned.

In addition to ALL duties listed above, when assigned to Mechanical Operations:

• Plans, coordinates and supervises daily operations to maintain and care for the Town’s vehicles through both repair and standard maintenance.

MINIMUM QUALIFICATIONS (at job entry)
Education and Experience:

High School Diploma or GED; Five 4 years of experience in the maintenance and repair of automotive and diesel equipment that includes 1 year of supervisory or lead experience; or an equivalent combination of directly related education and experience.

LICENSING/CERTIFICATION REQUIREMENTS

• If assigned to Maintenance:

  • Arizona Class A Commercial Driver's License (CDL) with Tanker Endorsement;
  • ADEQ emissions license within 6 months of hire/promotion;
  • Maintain all certifications/licenses required at job entry.

• If Assigned to Administration:

  • NAFA Asset Management Certificate Preferred
  • NAFA Fuel Management Certificate Preferred
  • NAFA Financial Management Certificate Preferred

SPECIAL REQUIREMENTS:

• This position has been identified as a safety-sensitive position by Human Resources, per State and/or Federal Law. Upon conditional offer of employment, the candidate selected will be required to undergo testing for alcohol and controlled substances within twenty-four (24) hours of the offer.

KNOWLEDGE

• • Supervisory principles and practices;
  • Occupational hazards and safe working practices;
  • Applicable Federal, state and county OSHA regulations;
  • Standard office equipment including the computer and programs relevant to the performance of applicable duties and responsibilities
  • Day-to-day budgeting practices;
  • Customer service principles;
  • Applicable equipment, safety practices and tools required;
• If assigned to Maintenance:
  • Advanced methods, materials, tools, and standard practice for the installation, operation, and maintenance of fleet equipment, devices or systems;
  • Operation, maintenance, and repair of fleet equipment, systems and vehicles;
  • General mechanics, including methods, materials, tools, and standard practices;
  • Computer controlled systems related to engines, transmissions, body, etc.;
  • Specialty areas such as hydraulics, pumps, A/C, gas and diesel engines, welding;
  • Equipment, tools and materials relevant to area of assignment;

• If assigned to Administration:

  • Work is performed primarily in a standard office environment with occasional exposure to a fleet maintenance shop, yard, and field locations.
  • Occasional exposure to moderate noise, vehicle exhaust, lubricants, cleaning agents, and other typical fleet maintenance materials.
  • May be required to inspect equipment or observe work in progress in active maintenance areas.

SKILLS

• • Supervising, leading staff, training, overseeing, and coordinating the work of assigned staff;
  • Mediating conflicts to acceptable resolution;
  • Understanding, directing and interpreting schedules;
  • Preparing and maintaining accurate work records of maintenance work;
  • Reading and interpreting technical and operational documents, blueprints, diagrams, and work orders;
  • Using computers and related software applications;
  • Operating testing and monitoring applicable equipment;
  • Estimating time and material requirements of work projects;
  • Communication and interpersonal skills as applied to interaction with coworkers, supervisor, the general public, and other interested parties sufficient to exchange or convey information and to receive work direction
  • Solving problems and making sound decisions;
  • Identifying occupational hazards;

• If assigned to maintenance:

  • Diagnosing and repairing operational problems on light, medium, and heavy equipment and vehicles;
  • Performing manual/physical activities;
  • Operating a motor vehicle, including heavy trucks;

OVERALL PHYSICAL STRENGTH DEMANDS:
Physical Strength for this classification is indicated below with an “X”
Sedentary:Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time.
Light:Exerting up to 20 lbs. occasionally, 10 lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree.
Medium:Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10 lbs. constantly.XHeavy:Exerting 50-100 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly.
Very Heavy:Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly.
PHYSICAL DEMANDS:
CFORNContinuouslyFrequentlyOccasionallyRarelyNever2/3 or more time1/3 to 2/3 of timeUp to 1/3 time< 1 hour per weekNever occurs
Note: This is intended as a description of the way the job is currently performed. It does not address the potential for accommodation.
Physical DemandBrief DescriptionCFORNStandingCommunicating with co-workers, observing work site, observing work duties
X


SittingDesk work

X

WalkingTo other departments/offices/office equipment
X


LiftingSupplies, files, vehicle parts, tires, inventory
X


CarryingSupplies, files, vehicle parts, tires, inventory
X


Pushing/PullingFile draws, tables and chairs
X


ReachingInside and around vehicles, for parts/inventory
X


HandlingPaperwork, lifts
X


Fine DexterityComputer keyboard, telephone pad, calculator, calibrating equipment
X


KneelingFiling in lower drawers, retrieving items from lower shelves/ground

X

CrouchingFiling in lower drawers, retrieving items from lower shelves/ground, inspect vehicle

X

CrawlingUnder equipment, vehicles

X

BendingFiling in lower drawers, retrieving items from lower shelves/ground

X

TwistingFrom computer to telephone, getting inside vehicles
X


ClimbingStairs, step stool

X

BalancingOn step stool

X

VisionReading, computer screen, driving
X


HearingCommunicating with co-workers and public and on telephone, listening to equipmentX



TalkingCommunicating with co-workers and public and on telephoneX



Foot ControlsDriving
X


Other (Specify)





MACHINES, TOOLS, EQUIPMENT, SOFTWARE AND HARDWARE:
ENVIRONMENTAL FACTORS:

DWMSNDailySeveral Times Per WeekSeveral Times Per MonthSeasonallyNeverHealth & Safety FactorsDWMSNHealth & Safety FactorsDWMSNMechanical Hazards
X


Respiratory Hazards
X


Chemical Hazards
X


Extreme Temperatures


X
Electrical Hazards
X


Noise and VibrationX



Fire Hazards
X


Wetness/Humidity


X
Explosives


X
Physical HazardsX



Communicable Diseases


X

Physical Danger or Abuse
X



Other (Specify Below






















PROTECTIVE EQUIPMENT REQUIRED:
None
NON-PHYSICAL DEMANDS:
CFORNContinuouslyFrequentlyOccasionallyRarelyNever2/3 or more time1/3 to 2/3 of timeUp to 1/3 time< 1 hour per weekNever occursDescription of Non-Physical DemandsCFORNTime Pressure
X


Emergency Situation

X

Frequent Change of Tasks
X


Irregular Work Schedule/Overtime

X

Performing Multiple Tasks Simultaneously
X


Working Closely with Others as Part of a TeamX



Tedious or Exacting Work

X

Noisy/Distracting Environment
X


Other (Specify Below)















PRIMARY WORK LOCATION:

Office Environment
Warehouse
Shop
Recreation/Neighborhood Center
Vehicle
OutdoorsXCombination of Office, Vehicle and Shop
Other (Specify Below)