Fleet Services Assistant

The County of Riverside seeks candidates to fill positions throughout Riverside County. A list of eligible candidates will be established to fill current and future vacancies.

The County of Riverside's Purchasing & Fleet Department is currently recruiting for a Fleet Services Assistant to support the Moreno Valley location.

The Fleet Services Assistant plays a crucial role in managing the County fleet by coordinating all activities related to Fleet vehicles, from maintenance and compliance to driver support and data management.

Incumbents are responsible for maintaining up-to-date records for the entire fleet, including vehicle title, registration, insurance cards and maintenance history. Ensuring compliance with Department of Transportation (DOT), state and local regulations, managing renewals for permits and inspections. And, supporting the maintenance of County vehicles, refueling and car wash facility.

The Fleet Services Assistant will also participate in the Fleet Vehicle Replacement Program - the on-going determination of fleet vehicle suitability for active service, storage or auction.
Competitive candidates will have service writer experience in a large enterprise environment, for example, a dealership or fleet management and ASE Certifications: A1 through A8.



Meet the Team!The Purchasing and Fleet Department'sprimary function is to provide vehicles, goods and services to other County Departments and agencies within the County of Riverside. Providing a unified purchasing system that ensures integrity and fairness, with centralized responsibility for oversight of solicitation, vendor selection, negotiation, award, contract management, reporting, disposal of surplus property and emergency logistical support for the benefit of Riverside County agencies.

• Make visual and mechanical evaluation of vehicles for use in the County's vehicle replacement program; release new vehicles for active service following preventive maintenance checks.

• Duplicate forms and other printed material; maintain records, perform data entry, and manual inventory; operate forklift to move pallets and materials.

• Load and unload supplies, materials and equipment from trucks; receive supplies, tools, and equipment; inspect for damage and quantity received against requisitions, invoice or freight bills.

• Research problems, adjust schedules to meet deadlines and time frames, and respond to customer concerns; plan and schedule ordering, receipt, and/or storing of goods; interpret complex reports and invoices to ensure goods and services received match requisition; review documents for conformance to requisition policies.

• Maintain, store, and process records; file and retrieve files, records, and other documents; input information into and maintain a computerized information retrieval system.

• Assist customers by providing relevant information; research various systems and troubleshoot problems; initiate routine correspondence.

• Custodian of equipment receipt and transfer documentation; conduct periodic inventory and assist with the deployment of large quantities of equipment as needed.

• Manage refuse, scrap metals and recyclables, process materials for disposal, auction or recycling; maintain detailed transactional records and inventory of materials received and disposed.

• Generate and review equipment maintenance reports for Fleet maintained equipment and vehicles.

• Open, review and process vehicle work orders.

• Document vehicle history and scan historic records into the Department’s document retention system as per the Department’s records retention schedule.

• Maintain Department vehicle usage and equipment files; generate and review vehicle usage and service reports.

• Assist Fleet supply as needed and provide Senior Fleet Service Assistants and Automotive Service Supervisors with administrative support, inventory and data entry as required.

• May supervise volunteers, Senior Tax Work-Off Participants, and Sheriff Department Work Release participants as needed.

• Dispatch vehicles to County employees based on departmental needs and priorities for vehicles depending on availability, length of trip, and number of occupants; assure daily accountability and security of motor pool and customer vehicles.

• Enter mileage from returned rentals and verify usage; enter data for charging renting departments for the use of vehicles.

• Order and receive office supplies, facility equipment and services in County supply, procurement and material management systems.

• Process vendor invoices for payment in Rivco Pro, Peoplesoft and Fleet Management Information Systems.

• Perform routine facility and fuel site safety inspections as required.

• Perform special projects or other Fleet Services related work as required.

• Make visual and mechanical evaluation of vehicles for use in the County's vehicle replacement program; release new vehicles for active service following preventive maintenance checks.

• Arrange vehicle repairs with contracted vendors; correspond with vendors regarding scheduled repairs, missing invoices, customer service and invoice reconciliation.

• Correspond with Fleet customers on matters related to vehicle readiness, maintenance management, Fleet services provided and billing.

• Create, update and monitor asset records including vehicle tracking systems, equipment records, and automated fuel management systems.

• Prepare surplus vehicles for storage; prepare and evaluate vehicles to be auctioned.

• May assist in maintaining vehicle inventory, depreciation, warranty, registration, mileage, license plate, key, and auction records.

Experience

Three years in a position performing dispatching or general automotive maintenance which included public contact and record keeping.

License

Valid California Driver License: Class C is required.

Knowledge Of

Principles of clerical record keeping; basic mathematics; basic automotive maintenance; Department of Motor Vehicles procedures relative to vehicle licensing and registration; fleet services procedures including vehicle dispatch, replacement, and auction.

Ability To

Perform specialized clerical work associated with vehicle operations including maintenance of inventory, depreciation, warranty, and mileage records; formulate and present oral and written instructions for coordinating vehicle dispatch; establish and maintain effective writing relationships; follow oral and written instructions; provide leadership and oversight to Garage Attendants and assigned clerical staff.

Application Status

How to confirm your application was received or check on the status of your application, log-in towww.GovernmentJobs.com, click on your name in the upper right corner and click on “Applications & Status”.

Sign Up for Job Alerts

Go towww.RC-HR.com, click on “Careers,” click on “County Job Openings” and click on the “Subscribe to Job Alerts” icon.

For questions regarding this recruitment:

Contact Richard Griego at (951) 955-5162 orrgriego@rivco.org. Please allow 1-2 business days for a response to general inquiries.